Michigan Merit Exam (MME) Training Workshop - Test Administration Guidelines

1. Michigan Merit Examination (MME) 2006 -2007 Training Workshop September 12, 2006

2. Welcome and Introductions

3. Welcome and Introductions Edward Roeber Office of Educational Assessment & Accountability Pat King Office of Educational Assessment & Accountability Brian Strauss Pearson Educational Measurement Craig Walker ACT

4. Introducing the Michigan Merit Exam (MME)

5. MEAP or MME? • Use of the MME has not been approved yet • MDE has applied for permission to use MME • USED Peer Review is now under way • Deadline for approval is November 1 • Proceeding on the assumption that MME will occur in Spring 2007 • Will notify schools later if MME will NOT occur this spring

6. Fall MEAP High School Test • Fall MEAP retesting (late October-early November, 2006) for high school seniors ONLY • English Language Arts (Reading and Writing), Mathematics, and Science for the Merit Award • Social Studies also assessed but does not count for the Merit Award • NO MEAP assessment for sophomores or juniors • Dual enrollment candidates need to take the PLAN or PSAT to seek dual enrollment

7. 2006-07 High School Assessment • 2006-2007 (Assuming Federal Approval) • Tenth Graders - PLAN or PSAT for dual enrollment • Local district selects test; state sets qualification score(s) • Student or school district pays the testing cost (no state reimbursement) • Eleventh Graders • MME in the Spring only • Twelfth Graders • MEAP HST to complete Merit Award (Fall and/or Spring)

8. MME Assessment Design • English Language Arts • ACT Reading, Writing, and English • WorkKeys Reading for Information test • Michigan Social Studies constructed response item • Mathematics • ACT Mathematics • Selected ACT Science items • WorkKeys Applied Mathematics test • Michigan items • Science • ACT Science • Michigan items • Social Studies • All Michigan items

9. Michigan Merit Examination Components and Score Contributions

10. Today’s Agenda

11. Today’s Agenda • How to conduct a successful test administration • Review of the MME schedule and critical dates • Review of the test site establishment process • Review of testing requirements (facilities & staffing) • Training workshops – what to expect, who must attend • Students testing with accommodations • Home school students

12. Today’s Agenda - continued • Non-public school students • Enrollment & materials orders • Helping students prepare for the MME • Sources of Information • Questions and Answers

13. How to Conduct a Successful Test Administration • Become familiar with MME procedures and calendar Assign responsibilities Manage the test day schedule Read all training materials and supervisor manuals • DON’T Wait until it’s too late • DON’T miss DUE DATES • Ask Questions – Don’t assume • STATE TESTING is NOT ACT National Testing or MEAP

14. Review of the MME Schedule and Critical Dates

15. MME Assessment Administration • Initial Testing (Spring 2007) • March 13: ACT Plus Writing • March 14: WorkKeys + Michigan Mathematics • March 14, 15, or 16: Michigan Science and Social Studies • Makeup Testing (Spring 2007) • March 27: ACT Plus Writing • March 28: WorkKeys + Michigan Mathematics • March 28, 29, or 30: Michigan Science and Social Studies • Accommodations Testing Windows (Spring 2007) • Day 1 - March 13 – March 27 • Day 2 - March 14 – March 28 • Day 2, 3, or 4 - March 14 – March 30 • Reminder: Only for high school juniors

16. MME Assessment Administration • Grade 12 - Retest Administration (Fall 2007) • Saturday, October 27, 2007 (ACT National Test Date) ACT Plus Writing • Tuesday, October 30, 2007 - WorkKeys + Michigan Math • October 30, 31, or November 1 - Michigan Science and Social Studies • Accommodations Testing Windows (Fall 2007) • ACT Plus Writing Oct 27 – Nov 10 • WorkKeys + Michigan Math Oct 30 – Nov 13 • Michigan Science and SS Oct 30 – Nov 15

17. Future Administration Dates

18. Major Fall (2006) MME Activities • Establish Michigan high schools as test sites • Identify key staff • Test Supervisor • Back-up Test Supervisor • Test Accommodations Coordinator • Apply for testing accommodations • Train key staff • Test Supervisor • Back-up Test Supervisor • Test Accommodations Coordinator

19. MME Fall (2006) Schedule

20. MME Fall (2006)Schedule

21. MME (2006-2007)Schedule

22. Review of the Test Site Establishment Process

23. MME Test Center Establishment • Establishment Packets sent to high schools just before Labor Day • Sent to HS principals • Courtesy copy sent to ISD & District Assessment Coordinators • Principals – select your school’s Test Supervisor, Back-up Test Supervisor, and Test Accommodations Coordinator. Then complete the MME Appointment of Testing Staff & School Information form. • Deadline for return of Principal’s materials September 29

24. MME Test Center Establishment • Review key documents • Standard Testing Requirements • School Schedule and Site Options for Administration of the 2007 Michigan Merit Examination • Summary of Test Administration Policies • Qualifications and Responsibilities for Test Supervisors and Back-up Test Supervisors • Qualifications for Test Accommodations Coordinators

25. MME Test Center Establishment • Documents to be returned by September 29, 2006: • Principals – MME Appointment of Testing Staff & School Information form. • Test Supervisors - ACT State Testing 2007 Test Supervisor and Facilities Profile • Back-up Test Supervisors - ACT State Testing 2007 Back-up Test Supervisor Profile • Test Accommodations Coordinators - Michigan (MME) ACT State Testing 2007 Test Accommodations Coordinator Profile

26. Review of Testing Requirements –Facilities and Staffing

27. Assessment Sites • Preferred site is in a quiet wing of the high school • School in session for all students, or • School for juniors only • Off-site administration • Community College • ISD/RESA • Other public facility • Other private facility • Each site must be approved by ACT

28. Assessment Facilities • Choice of testing rooms for standard time administration • Uncrowded seating – prefer classrooms with 25-30 examinees • Manageable security – prefer no more than 100 examinees in one room • Good lighting, comfortable temperature, quiet atmosphere • Adequate writing surfaces • No lapboards permitted; temporary surfaces resting on chair arms or back of chair in front must be reviewed and approved by ACT • Must accommodate both test booklet and answer document

29. Assessment Facilities • Seating arrangements (Applies Equally to Desks and Tables) • Seats must be assigned by testing staff as students enter room • Minimum of 3 feet apart side-to-side (measured shoulder-to-shoulder) • Minimum of 3 feet apart front-to-back (measured head-to-head) • All students must face the samedirection, directly behind one another

30. Assessment Facilities • Freedom from distractions • No one not involved in testing may be in the room • Uninterrupted testing period required for all days of testing • No unnecessary noises (bells, public address systems, etc. must be turned off) • Testing rooms must be separated from regular school activities

31. Required MME Personnel • Test Supervisor • Responsible for all MME assessment activities • Responsible for all testing materials • Back-up Test Supervisor • Responsible to serve if Test Supervisor unable to do so • Will assist the Test Supervisor • Test Accommodations Coordinator • Assures that each student requiring accommodations applies for them - ACT-approved or state-allowed • Coordinates all Accommodations Testing for your school • These personnel needed in each high school • Named by September 29

32. Avoiding Conflicts of Interest • Test (and Back-up) Test Supervisors have access to secure test materials prior to testing. • To avoid the appearance of a conflict of interest, and to protect relatives (siblings, children, step-children, grandchildren, nieces, nephews) and wards from allegations of impropriety: • Test (and Backup) Supervisors may notbe related to anyexaminee taking the ACT/WorkKeys in 2006-2007 anywhere in Michigan. • Room supervisors and proctors may not assist in a room where any relative is being tested

33. Avoiding Conflicts of Interest • TACs – May not be related to or guardian of any examinee participating in MME accommodations testing anywhere in Michigan this year. (see list of relatives / guardians on prior slide) • Testing staff supporting accommodations – May not be involved in coaching high school athletics or college athletics (applicable only if student testing with accommodations participates in athletics)

34. Other Assessment Personnel • Required number of qualified assistants per room • 1 room supervisor required for each room, • Plus1 proctor for every 25 examinees in the room after the first 25 (i.e., 26-50=1; 51-75=2; 76-100=3) • Testing staff may not be • Involved in test preparation for commercial gain outside of normal teaching responsibilities • Enrolled in high school

35. Other Test Administration Requirements

36. Assessment Administration • Test Supervisors and TACs are responsible for training the staff that will assist them during the testing (e.g., room supervisor, proctors, readers) • Assessment administration staff will need to review procedures at least 30 minutes prior to the start of testing. • Students assigned seating

37. Assessment Administration • No food or drink are permitted in testing room(s) – this applies to both staff and examinees. • Schedule adjustments will be necessary for students with different schedules (e.g., night classes) • All test sites must test on the designated test days with testing as the first activity of the morning, starting no later than 9 am.

38. Security • Receipt, check-in, and verification of test booklets by serial numbers • Restricted access at alltimes from moment of receipt to return (documented “chain of custody”) • Answer documents not returned to students after test responses are gridded • Immediate and complete return of all Day 1 materials to ACT and all Day 2 (2, 3, or 4) materials to Pearson Educational Measurement as outlined in “return of materials” procedures

39. Security • Identification of examinees at check in (personal recognition or photo ID) • Direct consultation with ACT to handle testing irregularities for Day 1 • Direct consultation with Pearson Educational Measurement to handle testing irregularities for Day 2 & Day 2,3, or 4 • Unannounced observation of assessment administration in selected schools

40. Exact Timing of the Tests • More than one timepiece must be used in each room to ensure back-up • Time remaining may not be posted • All timing instructions must be read verbatim from the supervisor’s manuals

41. Documentation of Test Day Procedures • Testing Staff List returned with answer documents • Roster, Seating Diagram, Test Book Count Form, and Testing Time Verification Form returned for each room • Testing Irregularity Report Form(s) returned with answer documents • Scanable - Supervisor’s Report Form (Day 1) and School ID Sheet (Day 2 & Day 2,3,or 4) completed accurately

42. Training Workshops

43. Training Workshops – what to expect, who must attend • Half – Day Training Sessions • Workshop materials available at each session • ONLY for “Named” Test Staff-- ALLTest Supervisors, Back-up Test Supervisors, and Test Accommodations Coordinators are Required to Attend. Ideally, testing staff from each school will attend the same workshop session.

44. Training Workshops – what to expect, who must attend • What will be covered: • Testing Requirements – before, during, and after testing • Procedures for Day 1, Day 2, and Days 2, 3, or 4 • Ordering materials • Returning materials • Avoiding the Pitfalls • Testing with Accommodations • In-school training – room supervisors and proctors • Question and Answers

45. Training Workshops – what to expect, who must attend • Arrive Early – All Attendees must sign-in • THIS TRAINING IS ONLY FOR TS, Backup TS, Test Accommodations Coordinators, and District Coordinators. • A portion of the training will be via video – you will have the opportunity to take a copy of the video with you following your training. • If your school staff has not been trained – YOUR School will NOT be allowed to participate in MME.

46. Training Dates and Locations • Training will be conducted: November - 2006 • Nov 7 – Marquette • Nov 7 – Alpena • Nov 8 – Escanaba • Nov 8 – Mt Pleasant • Nov 9 – Traverse City • Nov 13 – Kent County • Nov 13 – Oakland County • Nov 14 – Kalamazoo • Nov 14 – Macomb County

47. Training Dates and Locations December 2006: • Dec 6 – Wayne County • Dec 14 – Lansing

48. Following the Training • Testing staff must read and be familiar with both the Day 1 and Days 2 (2-4) supervisor’s manuals (included with training materials) • The Test Supervisor must organize an in-school (before test day) completion of all Day 1 pre-test information sections of the ACT Plus Writing and ensure ID labels are correctly affixed to each Day 1 answer folder.

49. Following the Training • The Test Supervisor must organize a separate in-school (before test day) completion of Day 2 and Day 2, 3, or 4 Answer Folder demographic information and ensure ID labels are correctly affixed to each Day 2 and Day 2,3,or 4 answer folder. • A local training session for all staff is required before testing (conducted by the Test Supervisor at each school) A separate training session is required for all staff who will be supporting students testing with accommodations (conducted by the TAC at each school). • Plan ahead!

50. Students testing with accommodations