PERMITS & REQUIREMENTS IDENTIFICATION (PRID) IMPROVEMENT PROJECT LA-UR-06-7777

1. PERMITS & REQUIREMENTS IDENTIFICATION (PRID) IMPROVEMENT PROJECTLA-UR-06-7777

2. OVERVIEW • What Is “PRID”? & How It Works • Benefits And Drivers • What Is The PRID Improvement Project? • How This Involves You! • Where Do We Go From Here?

3. WHAT IS “PRID”? & HOW IT WORKS Project Review & Requirements Identification (Formerly Permits & Requirements Identification)

4. PRID IS … • Web-based project planning process and tool for identifying and tracking applicable institutional requirements • Networking tool that links project planners with subject matter experts (SMEs) and points of contact (POCs) from >40 institutional service organizations for project reviews • Integrable with GIS mapping tool (common to Excavation Permitting and ENV Division) and other databases and applications

5. APPLICABILITY 1Projects likely to affect or alter for example: • Environment • Facilities (design, engineering or function, where “facility” = land, structures, systems, components) • Health, Safety, Radiation Protection (designs, plans, programs) • Safety Basis • Security Envelopes • Space (allocation, use) • Waste (generation, type, volume, disposition) 1Essentially most projects except purely office/administrative with unchanged safeguard and security aspects and maintenance skill of craft tasks

6. Environmental Protection • Air Quality • (rad, asbestos, lead, mercury) • Ecology • (NEPA, Bio, Archeology) • Environmental Remediation • (PRSs, SWMUs) • Pollution Prevention/ Waste Minimization • Solid Waste • Water Quality SERVICE ORGANIZATION AFFILIATES Site Planning Procurement Project Leaders Institutional Review Committees • ALARA • Animal Use • Biosafety • Elec. Safety • Explosives • Firearms • Human Subjects • Laser Safety • Nuclear Criticality • Traffic Advisory Security Facility Management PRID PROCESS Emergency Ops CFO Telecommunications Waste Ops Health, Safety, Radiation Protection Engineering Safety Basis & Ops. Support

7. PERMITS & REQUIREMENTS CATEGORIES Institutional Requirements(examples) Permits1— Activity/Task Level • Conduct of Engineering • Emergency Management • Environmental Management System (EMS) • Facility Safety Basis (Nuclear & Non-Nuclear) • Integrated Safeguards & Security Management (ISSM) • Integrated Safety Management (ISM) • Integrated Work Management (IWM) • LANL Fire Protection Program • Laboratory Implementation Procedures (IMPs) • Laboratory Implementation Requirements (LIRs) • NEPA, Cultural Resources, & Bio. Resources (NCB) Review Process • Program & Project Management • Confined Space Entry • Construction (NESHAP) • Excavation/Soil Disturbance • Open Burn • Penetration • Radiological Work (RWP) • Spark- or Flame-Producing Ops • Special Electrical Work (SEWP) 1 Most to be deleted from PR-ID FY06 since covered by AJHA Permits, Plans, Programs—Institutional Level2 • Clean Air Act Title V Operating Permit • Environmental Monitoring Plan • Nat’l Emissions Stds for Hazardous Air Pollutants (NESHAP) Permit • RCRA Hazardous Waste Facility Permit • Nat’l Pollutant Discharge Elimination System (NPDES) Permit, includes: • - Dredge & Fill Permit • - Outfall Permit • - Sanitary Sewage/Sludge Management Program • - Spill Prevention Control & Countermeasure Program • - Storm Water (Pollution Prevention) MSGP Permit 2 Legal/Contractual commitments with NMED, EPA, DOE are sources of most environmental requirements

8. Construction Project Phases Preliminary Design (PD) Pre-Project Planning (PP) Concept Design (CD) Final Design (FD) Construction Closeout WHEN TO INITIATE PRID • During earliest phase of project planning to determine institutional requirements influential at various phases of project life cycle, for example: • Many critical requirements must be planned, budgeted and/or met before project Readiness Review occurs or “Notice to Proceed” issuance

9. PROJECT PLANNING FEEDS ACTIVITY PLANNING • PROJECT PHASES1 • Initiation Phase • Planning and Definition Phase • Team Formation • Performance Requirements • PG 2 Packages • Reporting • Execution Phase • Closeout Phase IWM/ISM/ISSM Step 2-1/2: Identify Requirements 1 Manual for Supplemental Procedures for Program and Project Management,ISD 352-1.0

10. Pre-Planning Conceptual Design Preliminary Design Final Design Construction Acceptance Closeout Operations Start Project Start Execution Project End NOTES 1 - Example using construction work scope 2 - Includes mega- and sub-projects 3 - Consisting of tasks, procedures, steps Project2 PROJECT/ACTIVITY: WORK REVIEW PATHWAY1 • Scope of Work • Screen for: • Type, Size, Funding • EMS, HSR, S Project2 Activity3 PRID IWM/JHA

11. HOW DOES PRID PROCESS WORK? • Login to PRID tool and answerquestionnaire (PRID number automatically assigned) • Submit completed questionnaire • PRID tool evaluates work scope and identifies various institutional requirements that may affect project— as HOLD (mandatory) and CHECK (discretionary) POINTS categorized and listed by project phase • PRID information electronically distributed to SMEs/POCs for two week review period

12. HOW DOES PRID PROCESS WORK? … ctd. • SMEs/POCs post review comments and action items for each project requirement • Project Leader responsible to interface with SMEs/POCs to satisfactorily meet requirements & permitting actions and/or resolve SME comments • Closeout PRID process by satisfactorily addressing SME/POC review comments before commencing phased activities

13. BENEFITS • Networks project planners with institutional service organization experts early and throughout project life cycle • Improves efficiency of project planning and execution, and project review by SMEs/POCs • Facilitates compliance with regulatory and institutional requirements • Reduces/Eliminates: re-work, unforeseen costs, penalties, fees • Facilitates integrated and graded systematic approach

14. DRIVERS • Foresight, Planning, Collaboration, Cost Savings vs. Derailment, Stop Work, Corrective Actions, Budget Overruns . . . “An ounce of prevention is worth a pound of cure!” • Network with institutional SMEs and authorities— get their guidance early rather than their bark or bite later!

15. DRIVERS … ctd. • Laboratory Implementation Requirements: • Site and Project Planning • Construction Project Management • ES&H Management of Contractor Performed Facility Construction/ Maintenance, Environmental Restoration/Decontamination & Decommissioning, & Related Drilling Operations • In the pipeline . . . new Environmental Protection Institutional Policy (EP-IP) implementing LANL Environmental Management System (EMS)