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Acquisition of Services

Acquisition of Services. DAU Acquisition Community Conference April 17, 2007. Why Focus on Services?. FY 2006 Total DoD Spend: $295 Billion FY 2006 DoD Services: $152.8 Billion. Services $152.8 Billion 52%. Other $142.2 Billion 48%. FY 2006 DoD Spending on Services.

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Acquisition of Services

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  1. Acquisition of Services DAU Acquisition Community Conference April 17, 2007

  2. Why Focus on Services? FY 2006 Total DoD Spend: $295 BillionFY 2006 DoD Services: $152.8 Billion Services$152.8 Billion52% Other$142.2 Billion48%

  3. FY 2006 DoD Spending on Services Total DoD Spend: $295 BillionDoD Services Spend: $152.8 Billion RDT&E $39.426% Other $46.830% Maintenance,Repair, &Rebuilding ofEquipment$11.58% ADP & TelecomSvcs$10.57% Professional, Admin, & Mgmt Support$32.221% Construction of Structures & Facilities$12.48%

  4. “Other” Services • SPECIAL STUDIES & ANALYSES - NOT R&D • ARCHITECT & ENGINEERING SERVICES • PURCHASE OF STRUCTURES & FACILITIES • NATURAL RESOURCES & CONSERVATION SERVICES • SOCIAL SERVICES • QUALITY CONTROL, TESTING, & INSPECTION SVCS • MODIFICATION OF EQUIPMENT • TECHNICAL REPRESENTATIVE SERVICES • OPERATION OF GOVERNMENT-OWNED FACILITIES • INSTALLATION OF EQUIPMENT • SALVAGE SERVICES • MEDICAL SERVICES • UTILITIES & HOUSEKEEPING SERVICES • PHOTOGRAPHIC, MAPPING, PRINTING & PUB SERVICES • EDUCATIONAL AND TRAINING SERVICES • TRANSPORTATION, TRAVEL, & RELOCATION SERVICES • LEASE OR RENTAL OF EQUIPMENT • LEASE OR RENTAL OF FACILITIES • MAINT, REPAIR, OR ALTERATION OF REAL PROPERTY

  5. Acquisition of Services Initiate Acquisition for Services Management Consistent with FY 06 NDAA Section 812 Contract / Award Procurement Request to Local PCO 1 Develop clearly stated & actionable requirements packages Task Completion or Deliverable Potential for Significant Savings

  6. Links and Templates • http://www.dau.mil/performance_support/pbsa.asp • DAU Performance Based Services Acquisition links and templates) • Links to Guides and Training Materials • Links to Templates for Various Type Services • Administrative; Base/Installation; Education & Training; Information Technology; RDT&E; Social Services; Other; Maintenance; Services. • http://www.afcesa.af.mil/ceb/cebc/contractsupport/cebc_temp.asp • Civil Engineer competitive sourcing templates and examples are available to assist base organizations: • Service Contract Templates: Over 35 typical CE service activity templates developed in accordance with AFI 63-124. Most services have templates for Market Research, Statement of Work (SOW), Quality Assurance Surveillance (QASP), Government Estimate, and Bid Schedule. Select services also have Award Fee Plans or Quality Assurance Checklists. • A-76 Cost Comparison Templates: Contains A-76 checklists, flowcharts, squadron and flight templates (SOWs, QASPs, Technical Performance Plans and Evaluation Criteria, Publication Review), and Transition Plans. • Example Contracts: Actual SOWs and QASPs included in solicitations by various bases through the Federal Business Opportunities (FedBis) website. • https://portal.navfac.navy.mil/portal/page?_pageid=181,4844358,181_4844374&_dad=portal&_schema=PORTAL • NAVFAC templates for Facility Support Contracts

  7. Acquisition of Services Initiate Acquisition for Services Management Consistent with FY 06 NDAA Section 812 Local PCO uses appropriate strategic contracting tool Contract / Award 2 Procurement Request to Local PCO Task Completion or Deliverable Potential for Significant Savings

  8. Research and Development Support Engineering, System Engineering and Process Engineering support Modeling, Simulation, Stimulation, and Analysis Support Prototyping, Pre-Production, Model-Making, and Fabric Support System Design Documentation and Technical Data Support Software Engineering, Development, Programming, and Network Support Reliability, Maintainability, and Availability (RM&A) Support Human Factors, Performance, and Usability Engineering Support System Safety Engineering Support Configuration Management (CM) Support Quality Assurance (QA) Support Information System (IS) Development, Information Assurance (IA), and Information Technology (IT) Support Ship Inactivation and Disposal Support Interoperability, Test and Evaluation, Trials Support Measurement Facilities, Range, and Instrumentation Support Acquisition Logistics Support Supply and Provisioning Support Training Support In-Service Engineering, Fleet Introduction, Installation and Checkout Support Program Support Functional and Administrative Support Public Affairs and Multimedia Support Navy SeaPort 22 Functional Areas

  9. Acquisition of Services Initiate Acquisition for Services Management Consistent with FY 06 NDAA Section 812 Contract / Award Procurement Request to Local PCO 3 Enhanced Contract Administration/Performance Management Task Completion or Deliverable Potential for Significant Savings

  10. Acquisition of Services Initiate Acquisition for Services Management Consistent with FY 06 NDAA Section 812 Local PCO uses appropriate strategic contracting tool Contract / Award 2 Procurement Request to Local PCO 3 Enhanced Contract Administration/Performance Management 1 Develop clearly stated & actionable requirements package Task Completion or Deliverable Potential for Significant Savings

  11. Acquisition of Services Others,ie; GSA USAF Navy Army Tools Initiate Acquisition 04-06-2007 Management Consistent with FY 06 NDAA Section 812 Functions provided by Military Departments consistent with DoD Architecture New • Strategic Contracting Tools • “Best Practices” • Coordinated DoD-wide approach • Maximize competition • 3-5 year performance periods • Emphasize small business participation and opportunities Contract / Award Local PCOuses appropriate strategic contracting tool • Multi-functional Support Cadre • Apply Best Practices • State requirements clearly • Draft SOO • Quality/Surveillance Plan • Identify appropriate performance measures • Performance-based approach used as appropriate • Incentive Fee Structure with metrics tied to expected outcomes as appropriate Enhanced Procurement Request to Local PCO Contract Administration/Performance Management Refined & actionable requirements package Requirement for contracted services New Task Completion or Deliverable Potential for Significant Savings

  12. Acquisition of Services We need to improve - - • Clearly state our requirements. • Maximize competition. • Use performance-based techniques when appropriate. • Identify up-front appropriate performance metrics. • Maximize small business participation. • Use appropriate incentives tied to desired outcomes. • Apply best practices in a coordinated DoD approach. • Improve post-award contract performance management.

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