PROGRESS REPORT: QUARTER 1, 2 & 3 FOR 2014/15 ANNUAL PERFORMANCE PLAN

PROGRESS REPORT: QUARTER 1, 2 & 3 FOR2014/15 ANNUAL PERFORMANCE PLAN PORTFOLIO COMMITTEE ON COMMUNICATIONS Date: 04 August 2015

Presentation Outline 2

The Mandate 3

Vision, Mission, Values Mission To provide professional services, to set and influence adherence to standards for an effective government communication system, to drive coherent government messaging and to proactively communicate with the public about government policies, plans, programmes and achievements.

Strategic Objectives

SERVICE DELIVERY AND ORGANISATIONAL ENVIRONMENT (APRIL – DECEMBER 2014) • New Ministry of Communications established after May 2014 General Elections • Former GCIS structure became Department of Communications’ (DOC) start up structure – 1st October 2014 – 31 March 2015. GCIS re-established in the 2015/16 Financial Year • R12 million received from Treasury to fund the Ministry • National Communication strategy approved by Cabinet in June 2014 prioritising – key campaigns on unemployment, service delivery, crime and corruption – not funded • Implemented government’s austerity measures • Innovative and efficient ways to achieve the 2014/15 Annual Performance Plan were implemented, taking into account the impact of National Macro Orgnisation of State (NMOS) and budget cuts.

DEPARTMENTAL PEFORMANCE PER QUARTER (1ST, 2ND AND 3RD QUARTER 2014/15) • The department achieved 93% of the planned targets during the 1st quarter of 2014/15. 59 planned and 55 achieved. • During the 2nd quarter 95% of the planned targets were achieved. 65 planned and 62 achieved • Maintained the achievement of 95% during the 3rd quarter. 57 planned targets and 54 achieved.

KEY ACHIEVEMENTS (01 APRIL- 31 DECEMBER 2014) Communication support to government’s cross-cutting communication campaigns including national days: • Comprehensive, coordinated communication approach to the 2015 State of the Nation Address • Implemented a communications strategy for the country’s 20 Years of Freedom Tell Your Storyinitiative • Presidential Local Government Summit, which adopted the Back-to-Basics strategy • Operation Phakisa and launch of the African Charter • The repatriation of the mortal remains of South Africans who died in building collapse tragedy in Nigeria.

KEY ACHIEVEMENTS (01 APRIL- 31 DECEMBER 2014) Some of communication products produced to grow the voice of government were as follows: • 45 000 copies of the 2013/14 SA Year Book and Pocket Guide • 15.3 million copies of the government newspaper, Vuk’uzenzele, were produced in different official languages and Braille copies were distributed. • 36 copies of the weekly electronic newsletter My District Today, which provides updates on government's delivery on the Programme of Action (PoA). • Intensified Minister and Deputy Minister of Communications outreach programmes • 2014 Media Landscape Book which monitors media transformation • Outreach campaigns were implemented, reaching over 50 million people • Media bulk-buying campaigns • Media briefings and Post-Cabinet media briefings • Engagements between Political Principals and domestic and international media

Programme Performance Information Programme 1 : ADMINISTRATION • Assisted the newly established Department of Communications with the configuration process (National Macro Organisation of State - NMOS) • Maintained avacancy rate of 7.92%, below 10% target • Implemented and monitored GCIS risk management policy and strategy, (including Fraud and Corruption Prevention and Business Continuity Management) • The 2014/15 annual report was tabled on the 30th September 2014. • Facilitated 5training sessions for newly appointed Political Principals. • Three quarterly Employment Equity statistics were compiled and reported on. • Maintained 98% Information Technology availability and reliability

Programme Performance Information Programme 2 : Content Processing and Dissemination Purpose: To provide strategic leadership in government communication to ensure coherence, coordination, consistency, quality, impact and responsiveness of government communication. Sub-Programme :Products and Platform

Programme Performance Information Programme 2 : Content Processing and Dissemination Sub-Programme :Products and Platform

Programme Performance Information Programme 2 : Content Processing and Dissemination Sub-Programme : Policy and Research

Programme Performance Information Programme 2 : Content Processing and Dissemination Sub-Programme : Marketing and Distribution

Programme Performance Information Programme 3:Intergovernmental Coordination and Stakeholder Management Purpose: Implementation of development communication through mediated and unmediated communication and sound stakeholder relations and partnerships Sub- Programme: Provincial and Local Liaison

Programme Performance Information Programme 3:Intergovernmental Coordination and Stakeholder Management Sub- Programme: Provincial and Local Liaison

Programme Performance Information Programme 3:Intergovernmental Coordination and Stakeholder Management Sub- Programme: Cluster Supervision

Programme Performance Information Programme 3:Intergovernmental Coordination and Stakeholder Management Sub- Programme: Media Engagement

Programme Performance Information Programme 4: Communications Service Agency Purpose: Provide media bulk-buying services and media production for the national government. Sub- Programme: Media Bulk-Buying

Programme Performance Information Programme 4: Communications Service Agency cont… Sub- Programme: Media Production

2014/15 EXPENDITURE REPORT: 1 APRIL 2014 – 31 DECEMBER 2014PROGRAMME 1: ADMINISTRATION Remarks: Increase in expenditure trend of Departmental Management from 1st to 2nd quarter is due to NMOS implementation

2014/15 EXPENDITURE REPORT: 1 APRIL 2014 – 31 DECEMBER 2014PROGRAMME 2: CONTENT PROCESSING & DISSEMINATION Remarks: The under spending below benchmark throughout the 3 quarters relate mainly to higher than expected buy-in from other Departments in respect of tracker research

2014/15 EXPENDITURE REPORT: 1 APRIL 2014 – 31 DECEMBER 2014PROGRAMME 3: INTERGOVERNMENTAL COORDINATION AND STAKEHOLDER MANAGEMENT Remarks: The Programme’s expenditure trend is mainly on benchmark The high expenditure trend in the 1st quarter and total spending trend is due to the once-off transfer payment to the Media Development and Diversity Agency (MDDA)

2014/15 EXPENDITURE REPORT: 1 APRIL 2014 – 31 DECEMBER 2014PROGRAMME 4: COMMUNICATION SERVICE AGENCY Remarks: Although the expenditure trend is mainly around the benchmark, the high expenditure trend of Media Production in the 2nd quarter is due to SONA after the general elections as well as travelling of photographic and video staff who accompanied the President and Deputy-President on foreign and domestic visits

2014/15 EXPENDITURE REPORT: 1 APRIL 2014 – 31 DECEMBER 2014CONSOLIDATED REPORT PER PROGRAMME Remarks: The increase in the expenditure trend of Programme 1 from the 1st to the 2nd quarter is due to the NMOS implementation Programme 3 is above benchmark in the 1st quarter and total expenditure trend due to the once-off transfer payment to the Media Development and Diversity Agency (MDDA)

CONCLUSION THANK YOU

PROGRESS REPORT: QUARTER 1, 2 & 3 FOR 2014/15 ANNUAL PERFORMANCE PLAN