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State of New Jersey Department of Environmental Protection

Using NJDEP Online to Create and Submit Annual Compliance Certification & Six Month Deviation Reports October 2009. State of New Jersey Department of Environmental Protection. Website: http://www.nj.gov. Log into My New Jersey. DEP Apps: Click on DEP Online Services.

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State of New Jersey Department of Environmental Protection

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  1. Using NJDEP Onlineto Create and Submit Annual Compliance Certification & Six Month Deviation Reports October 2009 State of New JerseyDepartment of Environmental Protection

  2. Website: http://www.nj.gov

  3. Log into My New Jersey

  4. DEP Apps: Click on DEP Online Services

  5. DEP Online Services: Select “Documents & Forms”

  6. Documents & Forms: Air Program

  7. Periodic Compliance Certification: Select Type of Instructions

  8. Instructions: Select Open to Download

  9. Instructions: Save or Print and Read

  10. Periodic Compliance Spreadsheet: Click Excel Icon to Download

  11. Spreadsheet: Select Save to Download

  12. Spreadsheet: Select Save

  13. Spreadsheet: Select Open, then Logout out of DEP Online

  14. Open Excel Spreadsheet, Always Enable Macros

  15. Validate & Prepare to Submit Tab

  16. Instructions Tab

  17. Facility Info & Cert Status Tab: Section I

  18. Section II: Compliance Certification Statement

  19. Continuous Compliance Summary Tab

  20. Deviation Summary Tab

  21. Validate Spreadsheet: Correct all Invalid Entries

  22. Spreadsheet Validated Confirmation

  23. Lock Spreadsheet Step 1: Unlocked Copy Created - Select OK

  24. Step 2 : Viewing Locked Copy Select OK

  25. Close Spreadsheet - Save Changes “YES”

  26. How to Submit A Electronic Periodic Compliance Certification NJDEP Online: My Workspace - Air Program

  27. Step 1: Instructions

  28. Step 2: Submission Name

  29. Step 3: Facility Selection, Click on Access Facility Icon

  30. Step 4: Contacts, Enter Contact Information & Phone Number

  31. Check Save to My Favorites Contacts and Click Continue

  32. Contact Update: Click on Create New Favorite Contact

  33. Contact Update: New Favorite

  34. Contact Update: Click Overwrite Existing Contact

  35. Contact Update: Overwrite

  36. Contacts

  37. Step 5: Spreadsheet Upload - Browse & Find Locked Doc.

  38. Click on Continue - Uploading Spreadsheet

  39. Step 6: Upload Confirmation - Click “Yes”

  40. Step 7: Attachment Upload (optional), Browse & Find Docs., and Click Upload

  41. N.J.A.C. 7:27-1.39 Two Part Certification • Individual With Direct Knowledge "I certify under penalty of law that I believe the information provided in this document is true, accurate, and complete. I am aware that there are significant civil and criminal penalties, including the possibility of fine or imprisonment or both, for submitting false, inaccurate or incomplete information.” • Responsible Official"I certify under penalty of law that I have personally examined and am familiar with the information submitted in this document and all attached documents and, based on my inquiry of those individuals immediately responsible for obtaining the information, I believe that the submitted information is true, accurate and complete. I am aware that there are significant civil and criminal penalties, including the possibility of fine or imprisonment or both, for submitting false, inaccurate or incomplete information.” • A Responsible Official is defined in N.J.A.C. 7:27-1.4 as follows: For a corporation: A president, secretary, treasurer, or vice president of the corporation; any other person who performs similar policy or decision making functions for the corporation; or a duly authorized representative responsible for the overall operation of a facility (plant manager, etc.) For a partnership: A general partner. For a sole proprietorship: The proprietor For a government agency: Either a principal executive officer or ranking elected official.

  42. Step 8: Certification, Click on the Blue Ribbon

  43. Certification of the Individual w/Direct KnowledgeType in Cert. PIN, and Click Certify

  44. Certification Successful for IDK

  45. Adding Another IDK or RO (optional), Click Add Cert. Type

  46. Adding Another IDK or RO: Select Type, Click Add Certifier

  47. Additional Individual w/ Direct Knowledge Added Send Notifications to IDK and RO

  48. Send Notifications to Responsible Official and Individual w/ Direct Knowledge

  49. Email Notification Confirmation to RO or IDK

  50. Example of Email Notification

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