Tracking Entitlements for Temporary Faculty

1. Tracking Entitlements for Temporary Faculty Michelle Hunt, Academic Labor Relations Manager Tricia Runzel, Faculty Personnel Coordinator

2. Why Are Entitlements Important?

3. How Are Entitlements Earned? One-year appointments • If a part-time faculty member teaches two consecutive semesters (or three consecutives quarters) of the prior academic year and • Is offered units for the third consecutive semester/quarter (the next fall term) • Then they are entitled to a one-year appointment equal to the number of WTUs taught the prior year.

4. How Are Entitlements Earned? One-year appointments timebase • Part time temporary faculty members are entitled to a one-year appointment, consisting of a “similar assignment.” A “similar assignment” is an entitlement equal to the timebase held the prior academic year.

5. How Are Entitlements Earned? Three-year appointments • Temporary faculty members who: • teach one semester or two quarters per year • over a consecutive six year period • in a single department… • Must be granted a three-year appointment.

6. How Are Entitlements Earned? Three-year appointment timebase • The entitlement of an initial three year appointment is equal to the timebase held during the 6th year prior to the three-year appointment. • The subsequent three-year entitlement is determined by the timebase held during the last year of the prior three-year appointment.

7. Semester Campus Rule

8. Quarter Campus Rule

9. Conditional v. Unconditional Appointments • Part time appointments are conditioned on budget and enrollment. Part time appointments can be cancelled prior to the third class meeting, with the employee being paid only for the class hours taught. • Full time appointments are unconditional.

10. How Are Entitlements Used? • Entitlements are used to correctly follow the order for assigning work set forth under Article 12.29 of the faculty Collective Bargaining Agreement.

11. Assignment Order at Start of the Academic Year (Article 12.29(a)) (1) Three-year full time appointees (2) Multi year full time appointees (3) Three-year part time appointees up to their timebase entitlement (4) Article 38.28 recall list up to their timebase entitlement (5) Multi year part time appointees up to their timebase entitlement

12. Assignment Order at Start of the Academic Year (Article 12.29(a)) (6) Visiting Faculty (7) All part time or full time temporary faculty with no multi-year appointments who were employed in the last academic year (8) Any remaining work is assigned to: (i) Three-year part time appointees up to full time (ii) Article 38.48 list members and multi-year appointees up to full time (iii) Any other qualified candidate.

13. Correct Documentation and Tracking is Key! Examples of items to track: • Work offered • Work accepted • Work declined • Retirement or resignation • Leave of absence without pay, or other protected leave

14. Excel Sample Tracking Tool(Semester System)

15. Ingredients Needed: Department Name Last Date Updated Faculty Name Number of years of service with Department Academic Year Appointment earned for specified AY Year Service Clock of how many consecutive years taught Entitlement for current AY WTU’s (weighted teaching units) worked in specified semester(s) Comments of any special circumstances: (i.e. LOA, Partial Appointments, Determining Entitlement Years for 3-year appointments, etc.)

25. This workbook is updated after contracts are completed each semester and sent to the Department Chairs to assist them with determining Temporary Faculty course assignments for the next semester. The pertinent data is highlighted and bolded to assist with ensuring the correct data is considered when offering assignments.

28. Have a Question? Michelle Hunt (760) 750-8362 mihunt@csusm.edu Deirdre Wallace (760) 750-4051 deirdre@csusm.edu Tricia Runzel (760) 750-8816 prunzel@csusm.edu