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Acuity STAR Faculty Member Activity Tracking

Acuity STAR Faculty Member Activity Tracking. Author: Paul Malcomson Date Created: August 2013 Course Duration: 1 Hour Target Audience: Faculty Members. Presenter Disclosure. Presenter: Paul Malcomson, PMP

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Acuity STAR Faculty Member Activity Tracking

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  1. Acuity STAR Faculty Member Activity Tracking Author: Paul Malcomson Date Created: August 2013 Course Duration: 1 Hour Target Audience: Faculty Members

  2. Presenter Disclosure Presenter: Paul Malcomson, PMP I disclose that I have no commercial interests whatsoever with this course including: • Grants/Research Support: none • Speaker Bureau/Honoraria: none • Consulting Fees: none • Other: none

  3. Disclosure of Commercial Support This program has not received any commercial support of any sort from any organization This program has not received any in-kind support of any sort from any organization There is no perceived or potential conflict of interest for Paul Malcomson, PMP for delivery of this program material

  4. Mitigating Potential Bias There is no need to mitigate any potential bias for this course.

  5. Session Goals By the end of today’s session you should know: • The STAR roadmap (interfaces and future state) • How to access STAR from anywhere • How to navigate through the STAR menus • How to generate STAR Reports • How to enter some common activities • The STAR to Common CV bridge (CCV) • Some tips for ensuring data completeness • How to get help and support with STAR

  6. Roadmap Visualization Other SAS CFPC Acuity STAR CCV RCPSC PubMed Grants Database One45

  7. Report Visualization Acuity STAR ARC Performance CDP Support Department MBP/PBR Grant Performance Annual / Research Report Promotion Documents Professional CV

  8. Logging Into STAR • Install Firefox if it is not already on your computer. • Google: UWO STAR • Add these two sites to your bookmarks • Disable Pop-Up Blocker for the STAR application • Check with your STAR Coordinator if you need a password • https://www.schulich.uwo.ca/star/ https://star.schulich.uwo.ca

  9. Acuity STAR Faculty Members Navigation Demo

  10. Acuity STAR Faculty Members STAR Reports

  11. STAR Reports • Bio Sketch • Department of Psychiatry MBR • Faculty Assessment Summary (D.o.M. only) • SSMD Professional CV • SSMD Promotion CV (APCV) • SSMD Teaching Dossier (APTD)

  12. Acuity STAR Faculty Members STAR Common Activities

  13. Common Activities • Publications (Peer Reviewed Journal Articles, Etc…) • Presentations (Think about what is ‘most prestigious’) • Grants (Approved or not, clinical trials, etc.) • Program Teaching (Is it in the Schulich Medical Program?) • Clinical Teaching (A patient and a learner in the same room) • Supervision Vs. Mentoring (Mentor is Faculty to Faculty) • Administrative Committees (task force, working group etc) • Maintenance of Certification (Roles in conferences)

  14. Common Activities Publications • Role – author, co-author, etc • Status: In-Press and Published will be printed • Abstracts can be both published and presented • Use PubMed ID to retrieve information • Key to accurate Citation information

  15. Common Activities Presentations • Presentation Type, Activity Type and Role are key • Visiting Professorship and Invited Lecturer Role both appear on the Teaching Dossier (APTD) • Plenary, Keynote, and Podium are all the same • Geographic Scope is the sponsoring organization and not your physical location • Think of what is ‘most prestigious’ • Conference presentation Vs. Poster presentation

  16. Common Activities Grants and Trials • Date, Status, PI, Co-PI, Short Title, Amount and Application Summary are all key • You can prorate $ across multiple years • Complete as much information as possible to facilitate Common CV data transfer • Schulich would like to see Grant Status: • Applied (The grant application has been submitted for review) • Declined (This grant was approved / awarded but it was declined by the applicant) • Funded (This grant was approved / awarded) • Not-Funded (The grant was approved but funding was not available) • Rejected (The grant application was rejected)

  17. Common Activities Program Teaching • Continuing, Undergraduate, and Postgraduate • Course activities are defined by Department • Total hours are calculated • Use Academic Year for dates whenever possible • Admin means course or curriculum development Clinical Teaching • Appears on Teaching Dossier only

  18. Common Activities Supervision Vs. Mentoring • Supervision is when you have an active role in reviewing performance • Mentoring is a faculty to faculty process where you help and support the professional goals of the faculty member • Tips: if you supervise Residents, Fellowships or Observershipsthey should go under Program Teaching

  19. Common Activities Administrative Committees • Tracks the working groups or committees you are part of • Allocate hours per year

  20. Common Activities Maintenance of Certification • Captures all activities that can be claimed by either the Royal College or CFPC • Designed to help summarize information so you can organize and claim your credits (external) Roles in Conferences • Chair, Panel Member and Facilitator activities go here and not in Presentations

  21. Acuity STAR Faculty Members STAR and Common CV

  22. Common CV (CCV) Common CV https://ccv-cvc.ca/ • External website to apply for funding • STAR can validate (quickly review and fix) Errors and Warnings • Export data from STAR and Import to CCV • Back up your CCV data first

  23. Acuity STAR Faculty Members STAR Tips & Tricks

  24. Data Entry Wizard

  25. Data Entry Wizard

  26. Tips for Complete Data Across all of STAR • Use ‘Copy from Start Date’ for End Date • Template ‘good records’ in each section • Use Save/Clone to enter another similar record • Geographic Scope • Sponsoring organization, not the physical location • Use STAR monthly update form • Context is everything: Who, What, Where, When https://www.schulich.uwo.ca/star/resources

  27. Tips for Complete Data • If an activity was repeated or happened more than once, use the Academic Year (Jul 1 – Jun 30). • Use ‘authoritative’ sources for information • Grants DB, PubMed, Scopus • Avoid using the ‘* Other – please specify’ values (Wherever Possible) • Avoid acronyms • Validate your data to know for future updates

  28. Acuity STAR Faculty Members STAR Support

  29. STAR Support • Help buttons for specific data questions • Online reference material is on the portal • Manuals; YouTube Videos; FAQ documents • STAR Coordinators across all departments https://www.schulich.uwo.ca/star/contacts

  30. Review Have we covered these knowledge areas?: • The STAR roadmap • How to access STAR from anywhere • How to navigate through the STAR menus • How to generate STAR Reports • How to enter some common activities • The STAR to Common CV bridge (CCV) • Some tips for ensuring data completeness • How to get help and support with STAR

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