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Strategic Priorities Budget Briefing: ICD Portfolio Committee Presentation

Francois Beukman presents ICD's strategic priorities, new legislation, complaint handling process, and performance plan for 2010-2013. Detailed breakdown of budget, staffing levels, and measures to retain staff.

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Strategic Priorities Budget Briefing: ICD Portfolio Committee Presentation

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  1. Budget Hearings Briefing: Parliamentary Portfolio Committee on Police CAPE TOWN Tuesday, 16 March 2010 Francois Beukman Executive Director • ANDRIES STREET National Office ICD HOUSE PRETORIA www.icd.gov.za 1

  2. Index of presentation 1. STRATEGIC PRIORITIES 2010 – 2013 MTEF PERIOD 1.1 New Legislation 1.2 Revised Activities and Focus Areas 1.3 Streamline and Re-organise Complaint Handling Process / Investigation 1.4 Dedicated Legal Services 1.5 Liaison with Secretariat of Police and Stake-holders 1.6 Transfer of Functions 1.7 Database and Information Services 1.8 Communication Function 22

  3. Index of presentation cont… 1.9 Access Points 1.10 Additional Priorities 1.11 Reports by Portfolio Committee 1.12 Organisational changes 1.13 Current Budget / Future Budget 2. PROGRAMME 1 2.1 Programme Units 2.2 Staffing per Salary Level 2.3 Employment Equity Status 33

  4. Index of presentation cont… 2.4 Disciplinary cases 2.5 Measures to retain staff 2.6 Strategic Priorities and Annual Performance Plan 2010/11 2.8 ICD Offices 2.9 Conclusion 3. PROGRAMME 2 3.1 Objectives and measures 3.2 Strategic Priorities and Annual Performance Plan 2010/11 3.3 Conclusion 44

  5. Index of presentation cont… 4. PROGRAMME 3 4.1 Objectives and measures 4.2 Strategic Priorities and Annual Performance Plan 2010/2011 4.3 Conclusion 5. CHIEF FINANCIAL OFFICER 55

  6. 1. Strategic priorities 2010/2013 MTEF period • 1.1 NEW LEGISLATION • Independence • Revised focus • Improve Management Structure • Improve Reporting and Accountability Practices • Formal Liaison Mechanism 1.2 REVISED ACTIVITIES AND FOCUS AREAS • Serious Crimes • Systemic corruption • Rape / Torture 66

  7. 1. Strategic priorities 2010/2013 MTEF period cont... • 1.3 STREAMLINE AND RE-ORGANISE COMPLAINT HANDLING PROCESS / INVESTIGATION • Entire investigation process in one programme 1.4 DEDICATED LEGAL SERVICES • Legal advise and opinions to investigators • New interface with community • Improved service delivery / expedite investigations 1.5 LIAISON WITH SECRETARIAT OF POLICE AND STAKE-HOLDERS • Cooperative relationship • Effective monitoring • Implement recommendations 77

  8. 1. Strategic priorities 2010/2013 MTEF period cont… • 1.6 TRANSFER OF FUNCTIONS • Research function • Domestic Violence Act 1.7 DATABASE AND INFORMATION SERVICES • Upgrade • Improve accuracy of statistical information 1.8 COMMUNICATION FUNCTION • Revised Media Communication Plan • Revised Marketing Communication Plan 88

  9. 1. Strategic priorities 2010/2013 MTEF period cont… • 1.9 ACCESS POINTS • 3 Additional Satellite Offices: Mpumalanga, Western Cape, Gauteng 1.10 ADDITIONAL PRIORITIES • Service Delivery Improvement Plan • Security Management System • Risk Management Plan • Employment Equity • Human Resource Capacity • National Case Management System 99

  10. 1. Strategic priorities 2010/2013 MTEF period cont... • 1.11 REPORTS BY PORTFOLIO COMMITTEE • Implementing recommendations 1.12 ORGANISATIONAL CHANGES • Organisational Changes as per Programme Programme 1 Programme 2 (Current Programme 3 will integrate in Programme 2) Programme 3 (New) – Legal Services Provinces (Strengthening) 1010

  11. Other Proposed Changes Strengthening Head Office * Finance * Internal Audit * Investigation * Executive Director’s Office * Ethics / Risk Management 1111

  12. 1. Strategic Priorities 2010/2013 MTEF Period cont… • Impact of new legislation 1.13 CURRENT BUDGET / FUTURE 1212

  13. Programme 1 briefing to Parliamentary Portfolio Committee on Police 16 March 2010 Elias Valoyi General Manager: Programme 1 1313

  14. Contents 2. PROGRAMME 1 2.1 Programme Units 2.2 Staffing per Salary level 2.3 Employment Equity Status 2.4 Disciplinary Cases 2.5 Measures to retain staff 2.6 Strategic Priorities 2.7 Annual Performance Plan 2.8 ICD Offices 2.9 Conclusion 1414

  15. 2.1 Programme Units • Human Resource Management, LR & EWP • Finance • Supply Chain & Asset Management • Auxiliary Services • Training & Service Delivery Unit • Security Services • Internal Audit • Ethics & Risk Management 1515

  16. 2.2 Staffing per salary level 1616

  17. 2.2 Staffing per salary level cont… 1717

  18. 2.3 Employment Equity status as at 1 March 2010 1818

  19. 2.3 Employment Equity status as at 1 March 2010 cont... 1919

  20. 2.4 Disciplinary cases 2020

  21. 2.4 Disciplinary cases cont… 2121

  22. 2.4 Disciplinary cases cont… 2222

  23. 2.5 Measures to retain staff • Departmental Retention Strategy in place • Career advancement interventions: - Crime Resolving Course funded by SASSETA - Bursaries - Short Courses & Seminars • Internal Promotions Policy • Employee Wellness Programme • Bereavement Policy in Place • Grievance Procedure in Place • Delegations 2323

  24. 2.6 Measures to retain staff cont… • Flexible Working hours • Danger and standby allowances for Investigators • Subsidized motor vehicle scheme for Investigators • Housing allowance • Medical Aid • Overtime for Investigators 2424

  25. Measurable Objectives Output Indicators/Targets Increase compliance with the Employment Equity Act Promote employment equity by having 50% women in Top and Senior Management 2012/13 Effective implementation of the approved retention strategy Ensure that 2% staff consists out of disabled persons 2012/13 Reduce vacancy rate by 10% 2012/13 Reduce time within which vacancies are to be filled Within 3 months of the vacancy occurring Implement Government’s strategy on Asset Management in line with the prescripts of the PFMA Maintain and update electronic Asset Register Ongoing Promote discipline in the ICD Finalisation of a disciplinary hearing Within 90 days after commencement of the hearing Finalisation of a grievance Within 60 days 2.6 Strategic Objectives 2525

  26. 2.6 Strategic Objectives cont... 2626

  27. 2.6 Strategic Objectives cont… 2727

  28. Measurable Objectives INDICATORS ANNUAL PERFORMANCE TARGET 2010/2011 2011/2012 2012/2013 Increase compliance with the Employment Equity Act Promote Employment Equity by having 50% woman in the Top and Senior Management 30% compliance 60% compliance 100% compliance Effective implementation of the approved retention strategy Ensure that 2% of the staff consists out of disabled persons 100% compliance 100% compliance 100% compliance Reduce vacancy rate by 10% 5% reduction 7,5% reduction 10% reduction Reduce time within which vacancies are to be filled Within 3 months of the vacancy occurring Within 3 months of the vacancy occurring Within 3 month of the vacancy occurring Implementation Government’s strategy on Assets Management in line with the prescripts of the PFMA Maintain and update electronic Asset Register Ongoing Ongoing Ongoing 2.7 Annual Performance Plan 2010/11 2828

  29. 2.7 Annual Performance Plan 2010/11 cont… 2929

  30. 2.7 Annual Performance Plan 2010/11 cont... 3030

  31. 2.7 Annual Performance Plan 2010/11 cont… 3131

  32. 2.8 ICD Offices 3232

  33. 2.8 ICD Offices cont… 3333

  34. 2.8 ICD Offices cont… 3434

  35. THANK YOU 3535

  36. Programme 2 briefing to Parliamentary Portfolio Committee on Police 16 March 2010 TOMMY TSHABALALA General Manager: Investigations 3636

  37. Contents • 3 PROGRAMME 2 • 3.1 Objectives and measures • 3.2 Strategic priorities and Annual Performance Plan for 2010/11 • Focus on the three classes of complaints • Investigation work flow process • Costing model • Quality control • Skills development/capacity building • Stakeholder management • Health and safety standards for Investigators • Improvement of investigation output 3.3 Conclusion 3737

  38. 3.1 Objectives and measures 3838

  39. 3.2 Strategic priorities and Annual Performance Plan 2010/11 cont… • The investigation of deaths in custody and as a result of police action • The investigation into allegations of criminality will focus on complaints of a serious nature such as • Assault where a dangerous wound was inflicted and torture • Sexual offences – rape, indecent assault • The following criteria will be used as a guide whether to investigate a criminal offence or not: • The nature of the injury sustained by the victim; • The national implications of or public interest in the incident; • The capacity of the ICD to investigate the matter; 3939

  40. 3.2 Strategic priorities and Annual Performance Plan 2010/11 cont… • The extent to which the conduct complained of illustrates a disregard for the law, an attitude of unaccountability and/or an abuse of trust or authority, on the part of the perpetrator • Where women and/or children are victims • Investigation of systemic corruption and/or project driven investigation referred by the Minister of Police, acting in terms of section 53(2)(c) of the Act • ICD completed an investigation referred by the Minister relating to escapes from police custody during 2008/2009 financial year • Investigation of complaints of misconduct especially the service related will be scaled down, only those of a serious nature will be investigated 4040

  41. 3.2 Strategic priorities and Annual Performance Plan 2010/11 cont… • The service related complaints will be registered and then referred to the relevant Police Station and Provincial Commissioner’s Offices for investigation while ICD will monitor the progress monthly • There will be a need for capacitating offices especially provinces like Gauteng, Kwazulu-Natal, Western Cape, Eastern Cape and North West • Due to their increased intake of cases of deaths in custody and as a result of police action • To improve the turnaround time of finalisation of investigations 4141

  42. Investigation workflow • A typical investigation of death as a result of police action: • Notification of scene • 2x investigators attend scene of shooting (200km average distance) • Conduct on-scene investigations (collect exhibits) • Identify and interview eyewitnesses • Family liaison – visit the family (100km average distance) • Engage the services of an Independent Crime Scene Expert in some of the shooting incidents (Service Level Agreement to be signed) • Render professional advices on the scene of shooting • Assist in the reconstruction of the scene • Transfer of skills 4242

  43. Investigation workflow cont… • Attend post mortem (make observations and collect further exhibits) x2 investigators • Interview/re-interview witnesses and obtain further statements • Package exhibits for analysis by Forensic Science Laboratory • Compile a memorandum for Director of Public Prosecutions (DPP) and to SAPS Management • DPP accepts recommendations to prosecute • Case set down for trial to run over 10days (court located at an average of 120km) • Transportation of witnesses to court 4343

  44. Costing model – shooting incident 4444

  45. Quality control • The Monitoring and Evaluation Committee • The Committee comprise of Programme Managers: Investigations and IMS and the Senior Manager: IMS • Responsible for ensuring quality control on all ICD operations and monitoring the performance of Programme 2 and 3 • Monthly and quarterly review of performance • Feedback to provinces on their performance • Conduct audits in all 9 provincial offices to ensure compliance with Standard Operating Procedures and make recommendations for possible amendment of the procedure • Audits commence in May 2010 – October 2010 • Develop reports of findings and monitor implementation of recommendations made to each province • Follow-up on provinces with challenges and render support 4545

  46. 3.2 Strategic priorities and Annual Performance Plan 2010/11 cont… • Skills development/Capacity building • The ICD Service Providers accredited by SETA to train our investigators • SAPS and Dept of Justice have also assisted with other training interventions • An investigation conference is scheduled for May 2010 • The focus areas will be sexual offences, forensics and pathology • About 120 Officials (Investigators, Monitors and Case Analysts) will attend the inaugural conference in two sessions • Training on the Standard Operating Procedure will also be undertaken to ensure uniform understanding of the operating procedures • The SOP: Investigation Standards and Guidelines will be reviewed to provide for project-based and/or systemic corruption investigation 4646

  47. 3.2 Strategic priorities and Annual Performance Plan 2010/11 cont… • Stakeholder management • Establish separate liaison mechanism with various Municipal Police Services to raise awareness on ICD mandate and their reporting obligations on certain matters • A joint project between the Provincial Head and Programme Manager will be implemented in the first 6 months of 2010/2011 financial year • Review of Protocol of understanding with SAPS/MPS • There are 4 quarterly meetings held between the ICD/SAPS/MPS reviewing the working relationships and addressing areas of concerns • Gauteng hosts at least 2 of the meetings while KwaZulu-Natal and Western Cape host the remaining 2 4747

  48. 3.2 Strategic priorities and Annual Performance Plan 2010/11 cont… • Establish closer cooperation with the Forensic Science Laboratory iro high profile matters • Prioritisation of forensic investigation on investigations involving police officials • Establish new Protocol with Dept of Health with regard to post mortem and reporting on deaths where there is police involvement • Improve relations with the Dept of Justice and Const Affairs 4848

  49. 3.2 Strategic priorities and Annual Performance Plan 2010/11 cont… • Health and safety standards • The programme will source protective clothing for each investigator to ensure minimum compliance with health and safety standards when engaged in high risk duties • The following items have been procured and plan to procure other equipment for every investigator in 2010/2011 financial year • Bullet proof vests / Jump suits / Reflective jackets • Face masks, surgical gloves, post mortem gowns and shoe covers • Ensure that investigators attend debriefing sessions after exposure to traumatic incidents through the official Employees Assistance Programme (EAP) 4949

  50. 3.2 Strategic priorities and Annual Performance Plan 2010/11 cont… • Reduction in the backlog of cases and improvement of output • Constant and effective monitoring of performance will be high on the agenda of the Monitoring and Evaluation Committee • Undertake to reduce the amount of complaints carried over to 10% or less in 2010/2011 financial year • Further training to be offered to those provinces which were identified during the visit by the Monitoring and Evaluation Committee 5050

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