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WP1 report

WP1 report. Ognjen Prnjat Greek Research & Technology Network. WP1 Activities. A1.1 Organize meetings GRNET/Ognjen-Valia A1.2 Establish and maintain project management information system GRNET/Valia A1.3 Establish and maintain contractual relationships GRNET/Valia-Ognjen

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WP1 report

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  1. WP1 report Ognjen Prnjat Greek Research & Technology Network The SEE-GRID-2 initiative is co-funded by the European Commission under the FP6 Research Infrastructures contract no. 031775

  2. WP1 Activities • A1.1 Organize meetings • GRNET/Ognjen-Valia • A1.2 Establish and maintain project management information system • GRNET/Valia • A1.3 Establish and maintain contractual relationships • GRNET/Valia-Ognjen • A1.4 Participate in liaison activities with other projects • GRNET/Ognjen • A1.5 Prepare 3-monthly, yearly and final progress reports • GRNET/Valia-Ognjen • A1.6 Prepare costs statements and transfer advance/interim payments • GRNET/Valia-Ognjen • A1.7 Assess the project deliverables and conformance to requirements • UKIM – Margita • A1.8 Coordinate national and regional activities towards sustainability • GRNET/Ognjen-Ioannis SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 2

  3. WP1 Timeline - Milestones • D1.1 is a living document. Partners should send updates whenever they happen • Q5 report submitted, Q6 in preparation • There will be a cost optimisation exercise coming up. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 3

  4. WP1 Deliverables/Reports - Editors • D1.1 Project management information system and contractual relationships • M01 (GRNET/Valia) • D1.2 3-Monthly progress report • M03/06/09/12/15/18/21/24 (GRNET/Valia-Ognjen) • D1.3 First period progress reports • M13 (GRNET/Valia-Ognjen) • D1.4 Final period progress reports • M24 (GRNET/Valia-Ognjen) SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 4

  5. Progress of WP1 activities (A1.1) • A1.1:Organization of the kick-off meeting, regular coordination (management/technical) meetings (one every quarter during the first year and one every semester in the second year), review preparation meetings, project reviews/audits, conference calls, etc. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 5

  6. Meetings • PSC06 - Nov 2007 Sarajevo • 4 big events left: • Albania • How does current situation influence this? • April, together with review preparation • Policy-makers event (GRNET: Athens, week 18-22 Feb – or earlier?) • Regional admin training (IPP: Sofia March): invite AM and GE • Review: (UoB: Belgrade, combine with SEE-GRID-SCI kick-off, 1st May + Eurovision) SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 6

  7. Progress of WP1 activities (A1.2) • A1.2: Preparation and maintenance of the project handbook/notebook, including the project definition (project concept, description of work, project objectives, project results), contractors coordinates, staff coordinates, work breakdown structure, responsibility matrix, deliverables schedule and workplans, WPs definitions and planned effort per partner/activity/month. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 7

  8. Progress of WP1 activities (A1.3) • A1.3: This activity deals with the preparation of any third-party agreements, preparation and signing of NDAs, preparation of any necessary contract amendments, etc. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 8

  9. Progress of WP1 activities (A1.3) • Contract amendment • Albanian issue – not clear yet SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 9

  10. Progress of WP1 activities (A1.3) • EAB composition: • Fabrizio Gagliardi (Microsoft), Vasilis Maglaris (NRN PC), Luciano Milanesi (BioInfoGrid) • EAB review should be received now. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 10

  11. Progress of WP1 activities (A1.4) • A1.4: This activity will oversee the liaison activities with other eInfrastructure and regional projects. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 11

  12. Progress of WP1 activities (A1.4) • MoUs signed with: • EGEE-II, EUMEDGRID, EUCHINAGRID, EELA, Belief • Baltic: cancelled • Pending common actions: • Concertation workshop – Budapest • WP2: guidelines immediately to other projects • WP4 applications • WP4 send guidelines to related projects: action on Zorko? SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 12

  13. Progress of WP1 activities (A1.5) • A1.5: Preparation of interim (quarterly) and periodic (yearly) progress reports covering the status of project major achievements, workpackage progress (including any deviations and corrective actions taken), use and dissemination of project results, monitoring of milestones, ongoing tasks and resource consumption. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 13

  14. Progress of WP1 activities (A1.5) • Important points: still not followed • Assessment of work performed by 3rd party and 1-paragraph justification of work by the contractor • If *issue* is reported then it must be followed up • NGI metrics SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 14

  15. Progress of WP1 activities (A1.6) • A1.6: Cost statement preparation and the transferring of pre-financing to contractors as per EC contract and Project consortium agreement guidelines SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 15

  16. Progress of WP1 activities (A1.7) • A1.7: ensure that all produced project deliverables and reports comply with pre-agreed quality criteria, project templates and guidelines. The project results will be continually measured against the objectives it has set and the work it has committed to perform. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 16

  17. Progress of WP1 activities (A1.7) • Lead: Margita • External reviewer of project deliverables • Implement and perform appropriate quality control on project deliverables in order to ensure that they conform to the high quality and standards of the project goals • QC effectively helps to double-check the quality of the work of the project SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 17

  18. Progress of WP1 activities (A1.8) • A1.8: This cross-WorkPackage activity will oversee in a coordinated way all undertaken actions of the project to ensure that they contribute to the sustainability plan and vision at regional and national level. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 18

  19. Progress of WP1 activities (A1.8) sustainability • Bosnia and Albania highlighted again at review • Other WP2 actions must be pursued – WP2 overview SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 19

  20. R1 • “The consortium must continue to make every effort to ensure grid uptake in those partners who only started this activity in SEE-GRID-2.” • Moldova: • Original site: certification stage • 3 new sites with 29 CPUs: ongoing. All sites must be installed by end of project. • Technical University of Moldova (RENAM 3rd party) will deploy the “Patterns restoration using neuron networks simulation” application: ongoing. Not satisfactory progress • Montenegro • Deploy Eilenberger in production mode. Ongoing • MREN CA: Ongoing • Increase the NGI membership: already done. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 20

  21. R1 • Bosnia-Herzegovina • Expanding current NGI with 3 new members: 2 meteo institutes and SARNET • 3 sites expanded • 2 new applications will be continued • 2 potential new applications have been identified • PARSIMLOC, PFE for CBIR and ETFIS. Another one from UoBL abandoned. • Albania: • Establishment of NGI with new members: delayed due to situation. Event in March/April? • Status of all the sites: INIMA inactive, FIEE, FECO and FNS only 3 extra new nodes each? • Gate + 1 new application: 2 candidates – should investigate. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 21

  22. R2 • “Meetings in Albania and Bosnia” • Albania pending SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 22

  23. R3 • “All deliverable reports should include a concise executive summary that is to the point and describes the report, its key findings, along with conclusions and recommendations” • Deliverable editors please keep in mind. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 23

  24. R4 • “Underspend issue” • Clarified • Partners should carry out work as explained • Events in Albania and Bosnia are part of this • Re-distribution will be done in Q7. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 24

  25. R5 • “Amendment regarding Albania” • Pending SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 25

  26. R6 • “The project is interacting with a number of Framework 6 projects. Deliverable 1.3b (final progress report) should include a description of these interactions, focusing particularly on what the interactions comprised of, what was achieved in concrete terms, and the benefits to the SEE-GRID-2 project and the other projects concerned.” • OK SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 26

  27. R7 • “Deliverable 1.3b (final progress report) should include a concise summary of what the SEEGRID-2 infrastructure comprises: e.g., CPUs per installation, machine configurations, disk storage, memory, bandwidth availability, which user communities are using it, for what applications, and what its utilisation is. As part of this, the use by member countries should also be described.” • Action on WP3 to establish metrics. Status? SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 27

  28. R8 • “High quality presentational material (presentations and glossy handouts) for the three flagship applications needs to be developed. This should describe the problem being tackled and why it is important, why grid computing is appropriate, what has been achieved, and why it is significant. The primary target groups should be national representatives from research funding bodies, politicians and industry.” • Done SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 28

  29. R9 • “The industry day in Thessalonica in September 2007 is important. Key drivers for the meeting should be to show why eInfrastructures and grid R&D can be of significant importance to the long term scientific and economic development of SEE countries. A short report on the impact and outcomes of the meeting should be prepared for the Commission and included in the following 3-monthly progress report (deliverable 1.2) as well as the deliverable 1.3b.” • Done SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 29

  30. R10 • “The project is advised to do more in terms of dissemination of knowledge targeting policymakers from research funding bodies, since this is a very clear and efficient way to achieving sustainability of the SEE grid infrastructure.” • A10: This will be carried out as part of national-level dissemination activities and is also related to the answer to recommendation number 8. • All must do this; WP5 SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 30

  31. R11 • “The consortium partners should capitalise on the community they have developed. Together, they potentially have a critical mass to jointly influence decision making in areas such as the European Grid Initiative. The collective team spirit is of value beyond the project deliverables, and mechanism should be sought to sustain the team beyond the SEE-GRID-2 project. This could possibly be in the form of a SEE regional grid initiative similar to those seen in other regions of Europe.” • A11: The longer-term possibility of forming the regional grid initiative or similar mechanism will be considered during and after the project; also EGI developments will be followed. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 31

  32. R12 • R12. For the future, the consortium is advised to analyse the possibilities of buying hardware (within or beyond the SEE-GRID-2 project) at a consortium level since significant cost reductions could be obtained. • A12: Since the purchases have been already carried out in large majority of countries, this will be considered for the future. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 32

  33. R13 • R13. Though the recommendations from the final SEE-GRID review have been well addressed by the consortium, the recommendations are still relevant and it would be prudent to ensure that they are acknowledged and pursued even further. • A13: This will be done. SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 33

  34. WP1 Actions • Events finalise • Moldova, BiH, Albania actions • Contract amendment needed, especially for Albania? • WP2 and WP4 dissemination • Review recommendations’ implementation must be followed by the WP leaders • (Consortium Agreement for SEEGRIDSCI) SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 34

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