Yoshie Takahara Office for the Planning and Coordination of International Affairs

1. Erasmus Mundus 2009-2013 Information Event: Session 3-AImplementation Challenges from the Perspective of University Administrators Yoshie Takahara Office for the Planning and Coordination of International Affairs Kyushu University

2. Implementation Challenges in the Perspective of University Administrators Status of Third-Country Higher Education Institutions (HEIs) in Erasmus Mundus (EM)-Phase II Double/Multiple Degree or Joint Degree Challenges for University Administrators Prospective EM effects on Japanese HEIs

3. Status of Third-country HEIs in EM-Phase II EMMC: Erasmus Mundus Master Course

4. Double/Multiple Degree or Joint Degree Double/Multiple Degree – two or more national diplomas issued by two or more HEIs and recognised officially in the countries where the degree-awarding institutions are located. Joint Degree – a single diploma issued by at least two HEIs offering an integrated programme and recognized officially in the countries where the degree-awarding institutions are located.

5. Challenges for University Administrators • Challenges for University Administrators • Coordination of Curricula, Credits and Degree • Financial Coordination • Student Recruitment • Applications & Admissions • Accepting Students • EM Alumni

6. Challenges for University Administrators • Coordination of curricula, credits and degree • discussion and agreement among consortium members. • consent of the relevant faculty of the university. • compliance to the university’s regulations – course contents, credit hours, thesis, etc. Credit Transfer with European HEIs European Credit Transfer System (ECTS)– a student-centred system based on the student workload required to achieve the objectives of a programme.

7. Challenges for University Administrators • Coordination of curricula, credits and degree • ECTS credits required to complete an EMMC: • 60 ECTS (one year) or 120 ECTS (two years) • ECTS credit hours • 1 ECTS credit = 25-30hrs • 60 ECTS credits (one year) = 1500-1800hrs • Kyushu University’s credit hours • 1 credit = 45hrs • 30 credits (two years) = 1350hrs

8. Challenges for University Administrators • Financial Coordination • discussion and agreement among consortium members. • consultation with the financial department of the university - setting new tuition criteria, receiving EU grant and tuition fees, etc. • seeking scholarship funds other than those offered within the framework of an EMMC. EMMC Tuition Contribution to the participation costs (max €4000/semester) will be included in the EMMC scholarship. If the tuition fees established by the consortium are higher than this amount, the consortium should grant the students a fee waiver for the excess.

9. Challenges for University Administrators EMMC Scholarships

10. Challenges for University Administrators • Student Recruitment • Cooperation with partner institutions. • Study abroad fairs held in the targeted countries. • Scholarships funded by EU, companies or the university itself. • EM alumni network.

11. Challenges for University Administrators • Applications and Admissions • Applications • Credential assessment of applications. • Selection by the EM consortium. • Admissions • Admission by the consortium universities. • Acceptance letters. • Visa procedures. • Accommodation arrangements. • Explicit communication with EM students.

12. Challenges for University Administrators • Accepting Students • Health insurance. • Air port pick up. • Settlement with the country’s national laws and culture. • Orientation. • Peer tutor system; support from students’ body. • Local language training • Support for academic English learning.

13. Challenges for University Administrators • EM Alumni • Erasmus Mundus Alumni Association • contributes to securing sponsorship and recruiting students. • can provide feedback on their experience of the EMMC. • Works as a consultative forum. • EM Alumni Association can provide assistance to current EM students in coordinating information relating to visas and mobility, in sharing information between students and in communicating student problems to the Commission.

14. Prospective EM effects on Japanese HEIs Prospective EM effects on Japanese HEIs • Collaboration with European and non-European HEIs to develop highly integrated joint masters/doctorate courses. • Bringing in the brightest and best qualified students from all over the world. • Reassessing academic quality and efficiency of administration and absorbing the strong points of the partners.

15. Prospective EM effects on Japanese HEIs • For internationalization of university administration in Japan, we need; • Greater institutional flexibility in order to ‘make things happen’. • Skill and knowledge development of administrative staff to work with counterparts in the partner institutions.

16. Erasmus Mundus 2009-2013 Information Event: Session 3-AImplementation Challenges from the Perspective of University Administrators Thank you very much. Yoshie Takahara, Kyushu University yoshie@isc.kyushu-u.ac.jp References: ERASMUS MUNDUS Handbook of Quality ERASMUS MUNDUS 2009-2013 Programme Guide