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Purchasing Directors’ Meeting April 8, 2004

Purchasing Directors’ Meeting April 8, 2004. Purchasing Directors’ Meeting April 8, 2004 Agenda. Welcome / Meeting Overview NASPO Update Operations Update New Bureau Chief – Charles Covington IT Consulting STC Update Open Floor / New Issues Next Meeting Location / Time.

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Purchasing Directors’ Meeting April 8, 2004

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  1. Purchasing Directors’ Meeting April 8, 2004

  2. Purchasing Directors’ MeetingApril 8, 2004 Agenda • Welcome / Meeting Overview • NASPO Update • Operations Update • New Bureau Chief – Charles Covington • IT Consulting STC Update • Open Floor / New Issues • Next Meeting Location / Time

  3. Purchasing Directors’ MeetingApril 8, 2004 Agenda • Welcome / Meeting Overview • NASPO Update • Operations Update • New Bureau Chief – Charles Covington • IT Consulting STC Update • Open Floor / New Issues • Next Meeting Location / Time

  4. Purchasing Directors’ MeetingApril 8, 2004 Agenda • Welcome / Meeting Overview • NASPO Update • Operations Update • New Bureau Chief – Charles Covington • IT Consulting STC Update • Open Floor / New Issues • Next Meeting Location / Time

  5. Operations Update • Training Program • Blanket Purchase Orders • Change Orders in MFMP Punch-outs • Rulemaking

  6. Purchasing Directors’ MeetingApril 8, 2004 Agenda • Welcome / Meeting Overview • NASPO Update • Operations Update • New Bureau Chief – Charles Covington • IT Consulting STC Update • Open Floor / New Issues • Next Meeting Location / Time

  7. Charles W. Covington Bureau A Chief-State Purchasing • Introduction and Background • Public versus Private-First Impressions • Bureau A Organization Chart • Strategic Sourcing • State Term Contracts Sourcing • How Can We Improve?

  8. THERE ARE +s AND –s IN EACH AREA • Introduction and Background • Public versus Private-First Impressions • Bureau A Organization Chart • Strategic Sourcing • State Term Contracts Sourcing • How Can We Improve?

  9. COMPARISONS

  10. MORE COMPARISONS

  11. A NEW LANGUAGE FOR ME-ACRONYMIC

  12. MY FOCUS • Customer Satisfaction • Faster Results • Change Management • People and Team Development • Be a Proactive Resource for our Customers • Value Procurement (Cost and Service) • Vendor Performance

  13. The Bureau Has 3 Teams with 3 Members for Each Team • Introduction and Background • Public versus Private-First Impressions • Bureau A Organization Chart • Strategic Sourcing • State Term Contracts Sourcing • How Can We Improve?

  14. State Purchasing Bureau A Transportation, Facilities and Supplies Team 1 Energy Automotive & Marine Recycling Team 2 Furniture & Carpet Food and Food Service Kitchen Supplies Appliances & Equipment Team 3 MRO Water Treatment Law Enforcement

  15. Seven Waves are Currently Planned • Introduction and Background • Public versus Private-First Impressions • Bureau A Organization Chart • Strategic Sourcing • State Term Contracts Sourcing • How Can We Improve?

  16. Strategic Sourcing in WavesPlans for Bureau A

  17. Eleven Non-Strategically Sourced STCs to be Issued in Current FY • Introduction and Background • Public versus Private-First Impressions • Bureau A Organization Chart • Strategic Sourcing • State Term Contracts Sourcing • How Can We Improve?

  18. State Term Contracts-Bureau AAwarded to Date: FY 2003-2004 Blue: Strategic Sourcing Event

  19. State Term Contracts-Bureau AAnticipated Award in FY 2003-2004 Blue: Strategic Sourcing Event

  20. Customer Satisfaction is a Top Priority!! • Introduction and Background • Public versus Private-First Impressions • Bureau A Organization Chart • Strategic Sourcing • State Term Contracts Sourcing • How Can We Improve?

  21. In Order to Improve We Need Feedback From You! • I will schedule meetings with each of you during the next 2-3 months. • Please contact me if you have issues/concerns/compliments: • 487-3964 or SunCom-277-3964 or E-Mail :covingc@dms.state.fl.us or charles.covington@myflorida.com

  22. We Are All on the Same Team with the Same Goals!! • Introduction and Background • Public versus Private-First Impressions • Bureau A Organization Chart • Strategic Sourcing • State Term Contracts Sourcing • How Can We Improve? • Conclusion

  23. Conclusion Thank you and I look forward to working with each of you as we continue to add value for the citizens of the great State of Florida.

  24. Purchasing Directors’ MeetingApril 8, 2004 Agenda • Welcome / Meeting Overview • NASPO Update • Operations Update • New Bureau Chief – Charles Covington • IT Consulting STC Update • Open Floor / New Issues • Next Meeting Location / Time

  25. IT Consulting STC Update • New State Term Contract • No. 973-561-04-2 • Effective April 1, 2004

  26. Information Technology Consulting Services • Background on Current IT Consulting Services • As of August 2003, renewals made through March 31, 2004 • Existing Contracts will expire as dated but, if used, should be compared to the new pricing structure • Comparison to Existing IT Services Contracts • Overview of New IT Consulting Services State Term Contract

  27. Information Technology Consulting ServicesComparison to Existing IT Contracts • Previous IT Services Contract • Vendor defined ceiling price • State could not benchmark price • New IT Services Contract • Leverages latest market analysis • Contract indicates reasonable price • Provides Ceiling Rates for Staff Augmentation • Provides Basis for Fixed Price Task Order Negotiations for Contract Users

  28. Information Technology Consulting Services Comparison to Existing IT Contracts • Previous IT Services Contract • Vendor-defined categories & descriptions • Difficult to compare consultants’ services • New IT Services Contract • Standardized categories & descriptions • Provides organizational context • Details job characteristics • Specifies education & experience

  29. Information Technology Consulting Services • Overview of New IT Consulting Services State Term Contract • Project Areas • Pricing Structure • Contractors • Key Contract Sections

  30. Information Technology Consulting ServicesFunctional Project Areas • 4 Functional Project Areas (PA) • PA 1: Analysis and Design • 54 Prime Vendors • PA 2: Development and Integration • 64 Prime Vendors • PA 3: Operational and Support • 43 Prime Vendors • PA 4: Staff Augmentation Services • 114 Prime Vendors • Prime vendors may have unlimited sub-vendors but administrative responsibility remains with the Prime Vendor, i.e. receipt of PO’s and Payments.

  31. Information Technology Consulting Services

  32. Information Technology Consulting Services

  33. Information Technology Consulting Services

  34. Information Technology Consulting Services

  35. Information Technology Consulting ServicesVendor Classification Criteria

  36. Information Technology Consulting ServicesVendor Classification Criteria

  37. Information Technology Consulting ServicesVendor Classification Criteria

  38. Information Technology Consulting ServicesVendor Classification Criteria

  39. Purchasing Directors’ MeetingApril 8, 2004 Agenda • Welcome / Meeting Overview • NASPO Update • Operations Update • New Bureau Chief – Charles Covington • IT Consulting STC Update • Open Floor / New Issues • Next Meeting Location / Time

  40. Purchasing Directors’ MeetingApril 8, 2004 Agenda • Welcome / Meeting Overview • NASPO Update • Operations Update • New Bureau Chief – Charles Covington • IT Consulting STC Update • Open Floor / New Issues • Next Meeting Location / Time

  41. Purchasing Directors’ MeetingNext Meeting Time: 3:00 pm to 5:00 pm Date: Thursday, May 13, 2004 Location: Department of Transportation Haydon Burns Building 605 Suwannee Street

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