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ROSS Project Briefing

Explore the evolving landscape of large-scale fire management systems, including ROSS, and future development plans within the FAM-ISPO framework. Discover the critical role of ROSS in managing resources, incidents, and partnerships across various agencies.

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ROSS Project Briefing

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  1. ROSS Project Briefing National Logistics Workshop April 26, 2006

  2. FAM-ISPO • Established in 2001 • Perform Large Scale Interagency Fire and Aviation Management Information Systems Development • Projects generally exceed $1,000,000 development cost • Require OMB approval and oversight • Meet the President’s Agenda • Follow corporate project management practices

  3. FAM-ISPO Project Managers • Dan Keller, PMP – Senior Project Manager • Jon Skeels, PMP – Senior Project Manager • Bruce Jeske, PMP – Project Manager • Dorothy Albright, PMP – Project Manager • John Noneman, PMP – Project Manager • Nancy DeLong – Deputy Project Manager • Andy Gray – Deputy Project Manager • Donna Tate – Deputy Project Manager

  4. FAM-ISPO Projects • Fire Program Analysis - $48M LCC • Incident Based Automation - $35M LCC • Interagency Cache Business System - $8M LCC • Landfire - $40M LCC • ROSS - $45M LCC • Wildland Fire Decision Support System - $1M LCC

  5. FAM-ISPO Staffing • Offices • Lakewood, CO. • Boise, ID. • Missoula, MT. • Virtual • Mixture of internal (interagency) and outsourced personnel • 10-15% - Internal • 85-90% - Outsourced • Total personnel for all projects ranges from 260-300

  6. We are not in Kansas anymore! • Where is systems development headed? • Why are things changing so fast? • Can we afford the cost of the change?

  7. General ROSS Use Facts • 60+ Using Agencies • 401 Dispatch Offices Nationwide • 500,000+ Resources • 10,000+ Users

  8. 2005 Statistics – 183,271 Requests(as of 12/31/2005)

  9. Evolving ROSS Partnerships • Colorado Department of Public Safety • Federal Emergency Management Agency • Forest Fire Protection Compacts • USDA Animal and Plant Health Inspection Service • USDA Office of Rural Development

  10. Who’s talking about ROSS • Post Hurricane Congressional Hearings • FEMA NIMS Integration Center • USDA Office of Rural Development • Multi-Agency Reviews in the Southern Area • Interstate Offices for EMS • etc etc etc

  11. Who is using ROSS? • Dispatchers • Managers • Incident Management Teams • Budget and Finance • Congress • Planners • Intelligence • And more!!

  12. Current Project Status • ROSS Phase 1 – Close-out June 2006 • Initial development • System hosting • Training • Implementation • ROSS Operations and Maintenance • Funded each year beginning 2006 with 10 year planning horizon • ROSS Phase 2 • Charter is out for review • Initial work has begun

  13. ROSS Phase 1Status • All Geographic Areas fully implemented except Northern and Southern California. • California Full Implementation – 4/15/2006 • Support for implementation training continues until 5/2006. • Phase 1 Close-out 6/2006

  14. ROSS Operations & Maintenance • 7x24 System Support • 7x24 Helpdesk Support • System Maintenance • Application Maintenance • System Hardware Replacement / Upgrade • Training Materials Maintenance

  15. National Expectations • ROSS used to inventory and status all resources • ROSS used for all incidents (all risks, all types) • Geographic areas provide leadership, expertise, and training • National training support for newly released functionality • Manage and maintain data integrity

  16. Data Clean Up 2006 • Resource Naming Standards • Contracts • Vendor owned resource items not attached to a contract • Expired Contracts • Incorrect contract types • Duplicate Resource Item Records • User Accounts

  17. ROSS Phase 2 • Initiated in FY-2005 • Major Drivers • QFFR • OIG EERA Contracting Audit • Agency Financial Management Improvement Projects • 2003 / 2004 Reviews • Change Control Board Requests • System Redundancy Requirement • System Sharing Requirement

  18. ROSS Phase 2Project Scope • Tactical Aviation Module – 1 • Tactical aircraft • Tactical Aviation Module – 2 • Aerial deployed fire fighters

  19. ROSS Phase 2Project Scope • Contracts and Agreements • Aircraft, Crews, and Equipment “Best Value” • Centralize management of Contracts / Agreements allowing issuing Agency/State to improve data integrity. • Centralize management of organization data to improve data integrity. • Enhanced Catalog functionality. • Address OIG Report Recommendations.

  20. Best Value • Requires Contracting Officer use of EaTIS • Dispatchers will use ROSS to select closest forces for I.A. Incident will be declared as a (Type 3,4,5). • Dispatchers will use ROSS to select “Best Value” contract/EERA resources for Types 1 and 2 incidents as calculated by EaTIS and displayed in ROSS.

  21. ROSS Phase 2Project Scope • Generic Data Exchange • Deploy Enterprise Service Bus. • Utilize Services through a Services Oriented Architecture (SOA). • Provide Data Import Capability for System Reference Data. • Support Data Exchange for CAD Systems. • Support Data Exchange for the reengineered version of ICBS.

  22. ROSS Phase 2Project Scope • Generic Data Exchange cont…. • Support Active Data Exchange for IQCS and Enhance Data Exchange for IQS and other disconnected Quals Systems to Improve Data Integrity. • Support Data Exchange for FIRECODE. • Support Data Exchange for Contracting Systems

  23. ROSS Phase 2Project Scope • Generic Data Exchange cont…. • Support Financial Management Improvement Project • Use ROSS for validating financial events and payments • Aviation • Overhead Personnel • Crews (including crew members) • Equipment • Contracted Resources • Services • Supplies

  24. ROSS Phase 2Project Scope • Incident Prioritization and Drawdown • Supports Interagency need to monitor resource drawdown and availability (current and future). • Support Interagency need to manage deployment of resources by Incident Priority.

  25. ROSS Phase 2Project Scope • Emergency Management Assistance Compacts • Supports deployment of Resources through Forest Fire Compacts Agreements and Emergency Assistance Compacts (EMAC). • Provides better resource tracking through FEMA Emergency Support Functions (ESF).

  26. ROSS Phase 2Project Scope • System Disaster Recovery Site / Multiple Instance Capability • Provides a secondary computer host site to assure system availability. • Provides system engineering for multiple independent servers and cross communication. • Permits cross instance resource order exchange.

  27. ROSS Phase 2Project Scope • Stand-Alone / Sync Operation • Permits ROSS to operate as a stand-alone system which can be synchronized with system servers to: • Place Resource Requests • Retrieve Resource Requests

  28. Releases

  29. Version 2.4 Highlights (124 items) • Released April 18, 2006 • Multi-Place – Users can place multiple requests / types at one time. • Request Status (Workload Mgt) – Allows management of requests spanning multiple incidents / catalogs • Tactical Aviation 1A • Travel – Complete redesign

  30. Version 2.4 Highlights • Assignment Rosters filled from Pre-position will pre-populate with resources • Location – Can search by State and/or Unit ID. • New Request – Can add navigation instructions when adding a new delivery location. • View Request – Now displays more travel information

  31. Version 2.4 Highlights • Contracts • Added Tax ID, DUNS, and Type of Contractor fields (preparation for version 2.6) • New Request • Multiple place up to place up affiliations is available • Grouped Resources Check-In (cascade status change)

  32. Version 2.4 Highlights • Incident Resources • Can release resources while subordinates are still pending • External Resources Check Box Removed (all resources are now displayed on the same screen) • Support requests can be created when releasing a resource from this screen • Flag added to indicate that another dispatch office controls a support request.

  33. Version 2.4 Highlights • Web Status • Now displays all resource status states (Available, Not Available, Reserved, Mob-in-Route etc…) • If committed, displays incident name/number • Status can’t be changed if committed • Status can be changed if “Returned from Assignment”

  34. Version 2.4 Highlights • Web Status • Displays resources current location • User can update their contact information • Pending Request – Override search function bug fixed • Resource Item • Added VIN, Serial Number fields

  35. Version 2.4 Highlights • Edit Request / Edit Assignment - cleaned up 20 reported issues • Incident Screen – cleaned up 6 reported issues • Pending Request – cleaned up 5 reported issues • Preposition – cleaned up 2 issues related to how resources are released • Resource Item – cleaned up 5 reported issues

  36. Version 2.4.1 Highlights • Release May/June 2006 • Tactical Aviation 1B – Lead Planes and other types of specialized tactical aircraft are handled • Call sign are associated with the pilot • Initial release of the Data Analysis System (DAS)

  37. Version 2.5 Planning • Release October / November 2006. • System Hardware Refresh • Data Exchange via Services Oriented Architecture (Enterprise Service BUS). • Qualifications (IQCS, IQS). • Computer Aided Dispatch. • FAA Airports Data Update.

  38. Version 2.5 Planning • Travel Plan – Complete Redesign • Support Request Disposition issues corrected • Change Board Items

  39. Version 2.6 Planning • Release March / April 2007 • Organizations Module Removed • Managed external to ROSS by NWCG Organizations Data Stewards / Custodians • Catalog Enhancements • Agency / Location specific catalogs • Role based catalog use

  40. Version 2.6 Planning • Contracts • Managed via web interface external to ROSS • Vendors / Contracts / Resources managed per contract requirements • Best Value • External Contract System interfaces (e.g. EaTIS) through Enterprise Service BUS.

  41. Version 2.6 Planning • Cooperative Agreements • Government to Government (e.g. mutual aid) • Remains within ROSS • ICBS Interface • System Disaster Hot Site • Advanced Report Integration • ROSS, ICBS, I-Suite, WIMS, Financial Systems • Data Warehouse functionality • Cognos Implementation

  42. Version 2.7 Planning • Release October / November 2007 • Tactical Aviation 2 – Aerially delivered human resources • Emergency Interstate Compacts (EMAC, FEMA EFS, Interstate Forest Fire Compacts) • Multiple System Instance capability • Change Board Items

  43. Version 2.8 Planning • Release March / April 2008 • Resource Draw Down and Incident Prioritization • Hot Sync / Disconnected Mode • Fire Code Interface (via BUS) • Telephone Status • Change Board Items

  44. Incident Cache Systems Business Rules Common Data Base Incident Based Systems Data Warehouse Other Systems System Interfaces Credentialing and Accreditation Systems Others

  45. Reports

  46. Report Delivery Changes • Standard Reports • Raw Data • Queried Data • Ad-Hoc • Maps • Multi-System Integration

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