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Updates and New Initiatives in Engineering Contracts

This update discusses the new mentor-protégé program, electronic documents, and other initiatives in engineering contracts. It also provides information on resources and how to log in to the IDOT website.

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Updates and New Initiatives in Engineering Contracts

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  1. Update POLICY Cheryl Cathey Chief of Preliminary Engineering Bureau of Design and Environment Illinois Department of Transportation Thursday November 14, 2013

  2. What’s New in Engineering Contracts • Mentor Protégé • Electronic Documents • Initiatives in Process

  3. Overall there are 78 different firms participating in the Program • - 41 Mentor Firms • 37 Protégé Firms • Contracts currently participating in the program • 2013 -64

  4. New in 2013 • Guidelines/Implementation-changes • Eliminating annual reports • Plan Approval to IDOT PM • Available on IDOT Website • Check List • Plan Templates • Reports Examples • Assessments • FAQ’s

  5. 2014 and Beyond • Lessons Learned Workshop/Questionnaire • Guidelines/Implementation Improvements? • Encourage/Increase Participation

  6. EPAS-Overview • IDOT WEBSITE: www.dot.il.gov • Doing Business • Consultant Services • Consultant Prequalification • EPAS Instruction Manual & EPAS • http://www.dot.il.gov/desenv/preqcons.html

  7. Resources • EPAS • SharePoint • Vendor Documents

  8. Until “Summary and Submit” is selected, IDOT DOES NOT see the application

  9. resources. vendor documents • LOGGING IN • Found on IDOT website: http://www.dot.il.gov • Doing Business • Consultant Services • Vendor Documents System: https://www.dot.il.gov/vendordocuments/Login.aspx

  10. LOGGING IN • Username: 9 digit TIN number • One login per firm • No dashes • No spaces • Password – First time user • welcome (all lowercase) • Password – Forget? • Supply TIN (in username field) • “Reset Password” button • Answer security question(FYI –have it relate to the firm) • To reset (supply TIN) email Susan.Dodd@illinois.gov or Jenni.Nelson@illinois.gov

  11. LOGGING IN • “New user Click here to register” • DON’T CLICK! • Not used for Consultant Engineering purposes

  12. SUBCONSULTANT DOCUMENTATION • WHENto upload documentation • If selected for a job • After complete proposal package is received by Central Office • Otherwise the contract will not be available on database • What is being requested to be uploaded? • Copy of signed Subconsultant agreement(s) • Subconsultants’ disclosure forms

  13. Continuing Disclosure Forms • WHY is this requested? • Per Senate Bill 51 • “In accordance with PA 96-0795, prime and sub consultants • With multi-year contract-required to recertify by July 1st of each year • For projects advertised after July 2010 (anything PTB 157 & on) • (Not needed if job is completed, but submit Affidavit of Completion)

  14. IDOT Website • Secretary’s Transforming Transportation for Tomorrow • Revamp/Redesign Website • Innovative web technologies • Improve access & sharing of information • High –quality, timely ,and relevant information • January Launch scheduled

  15. When to begin-The procurement process • Timing: • Advertisements to BDE- out 110 days • Advertise- out 83 days • SOI due – out 92 days • Selection

  16. When to begin – Delay causes • Locals Demands • ROW • Environmental Clearances • Public Input • Letting Changes

  17. QUESTIONS

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