Creating a Self-Running PowerPoint Presentation ~ Using PowerPoint 2003 ~

1. Creating a Self-Running PowerPoint Presentation~ Using PowerPoint 2003 ~ Multimedia Services at The Citadel Updated 6/20/07 Begin 

2. What is a Self-Running Presentation? • It’s a presentation that runs by itself. • You don’t have to manually advance slides. • You can set it up and leave. • It can play once or loop continuously. • Each slide should contain the main message of the presentation. • Each slide should be eye-catching. Next Slide 

3. It’s great for… Photo slide shows Advertising Information kiosks Art installations Background noise In-store advertising Where to use… Museums Receptions Conventions Waiting areas Career fairs Parties Why use a Self-Running Presentation? Next Slide 

4. Create the slide presentation 3 helpful tips Instructions Add transitions & timings What are transitions? What are timings? Instructions Set up continuous looping What is continuous looping? Instructions Preview the Presentation Press F5 on the keyboard. Go under the View menu, and choose Slide Show. Save one last time Go to the File menu, and choose Save. Package for CD instructionson the PowerPoint Resources Web page Test the presentation Test it on your computer. Test it on someone else’s computer. Test it on the presentation computer. Show time! Creating aSelf-Running Presentation End Show

5. Self-Running - Tip #1 Each slide needs to convey the overall message of the presentation, because you don’t know which slide will be playing when a viewer starts to watch. If a viewer can’t figure out what they are seeing, they will move on to something more interesting. On each slide, add a company logo or a line of text, to help carry the main message throughout the presentation. Next Tip 

6. Self-Running - Tip #2 If you are presenting at a conference, trade show, etc., your self-running presentation will be competing against other presentations. Make each slide as fascinating as possible, to draw people in. However, don’t use this as an excuse to go overboard to use all of the bells and whistles that PowerPoint has to offer. Your presentation will end up being tacky and unprofessional. Next Tip 

7. Self-Running - Tip #3 If you are basically creating a photograph slide show, use PowerPoint’s Photo Album feature to save time and frustration. Visit the Multimedia Services’ PowerPoint Resources page for a tutorial on creating a photo album in PowerPoint 2003, as well as other useful tutorials and links.  Steps

8. Creating a Presentation • Collect and organize your information. • Open PowerPoint and save the blank presentation. • Add the text and graphics to the presentation. • Format the slides by adding color, backgrounds, or slide designs. • Add any multimedia (video, audio, etc.) to the presentation. • Add animation to the presentation, such as basic transitions, animation schemes or custom animation. Don’t forget to save throughout the creation process!  Steps

9. What are transitions? Transitions are the effects that happen when you move from one slide to the next. PowerPoint has a wide variety of transitions for you to use in your presentation. However, it is better to limit yourself to 1 or 2 transition styles per presentation. We will now take a look at some examples of different transitions, starting with a subtle fade from black effect. 1st Transition 

10. That was “Fade to Black”. For a little more excitement, let’s see the next transition. 2nd Transition 

11. That was “Random Bars Horizontal”. We’re really shaking things up now… Ready to try one more? 3rd Transition 

12. That was “Uncover Right”. Here are a few useful tips: • Some transitions show up better than others, depending on the content of the slides and the slide background. • Experiment with adjusting the speed of the transitions to see how it changes the effect on the screen. • Make sure to choose a transition that is appropriate for the tone of your presentation.  Steps

13. What are timings? Timings refers to the amount of time you allow each slide to be on the screen before it changes to the next slide. People read at different speeds. If you have text on a slide, make sure to give the viewer enough time to read all of the information. Example: A photo slide show with only titles  minimum 6 seconds.  Steps

14. List of Instructions Video Demonstration How to Add Transitions & Timings  Steps

15. How to Add Transitions & Timings • Click on the “Slide Show” menu, and choose “Slide Transition…”. • The Slide Transition task pane will open. • In the “Apply to selected slides:” area of the task pane, choose the transition you would like to use. • In the “Modify transition” area of the task pane, choose the speed for the transition. • In the “Advance slide” area of the task pane, check the “Automatically after:” checkbox, then set the length of time that each slide will be displayed. • These steps only effect the slide that you are currently viewing. If you would like to apply the transition to all of the slides, make sure to click the “Apply to All Slides” button.  Back

16. What is continuous looping? Continuous looping is a setting that allows the presentation to automatically start over when it reaches the last slide. This setting keeps you from having to start the presentation each time it ends.  Steps

17. List of Instructions Video Demonstration How to Set Continuous Looping  Steps

18. How to Set Continuous Looping • Click on the “Slide Show” menu, and choose “Set Up Show…”. • The Set Up Show dialog box will open. • Under “Show Type”, choose “Browsed at a kiosk (full screen)”. • Under “Advance Slides”, check “Using timings, if present”. • Click the “OK” button.  Back