RECRUITING HIGHLIGHTS AND REMINDERS

1. RECRUITING HIGHLIGHTS AND REMINDERS

2. YOUR HANDOUT INCLUDES: • Notice regarding USMLE Step 3 Exam • J-1 Visa Acknowledgment • Sample Interview Checklist • AVAILABLE ON OUR WEB SITE: • http://medicine.utah.edu/gme • RESIDENT ELIGIBILITY POLICY • RESIDENT SELECTION POLICY • MEDICAL LICENSE POLICY • LIABILTY POLICY • CRIMINAL BACKGROUND CHECK POLICY • SAMPLE OFFER LETTERS • CONTRACT AND STIPEND LETTER FOR 2013-2014

3. ALL PGY1 POSITIONS FOR GRADUATES RIGHT OUT OF MEDICAL SCHOOL MUST COME THROUGH THE NRMP NATIONAL MATCH . . . • Must Be a graduate of a US or Canadian medical school accredited by the Liaison Committee on Medical Education (LCME) --OR- • Be a graduate of a college of osteopathic medicine in the United States accredited by the American Osteopathic Association (AOA) --OR— • Be a graduate of a medical school outside of the United States who has a current and valid ECFMG certificate • If NOT a US citizen or permanent resident, must have a J-1 visa (by the time of starting residency). Be sure to have applicants sign the J-1 Visa Acknowledgment form. • MUST HAVE PASSED USMLE STEP 1 AND USMLE STEP 2 (CK & CS)—OR EQUIVALENT (COMLEX)—AND PROVIDE DOCUMENTATION RESIDENT SELECTION

4. PGY2 AND HIGHER • SAME MEDICAL SCHOOL GRADUATION REQUIREMENT • SAME ECFMG REQUIREMENT • SAME J-1 VISA REQUIREMENT • DIFFERENT EXAM REQUIREMENT • MUST HAVE PASSED USMLE STEPS 1, 2 (CK & CS), AND 3 BEFORE STARTING RESIDENCY (must provide documentation) • INCOMING RESIDENTS/FELLOWS ABOVE PGY2 LEVEL MUST HAVE A UTAH MEDICAL LICENSE PRIOR TO BEGINNING THEIR TRAINING • Any exception to this must be approved by the GME Committee

5. NOTICE TO APPLICANTS FOR RESIDENCY POSITIONS AT PGY2 or ABOVE LEVELS for UNIVERSITY OF UTAH AFFILIATED HOSPITALS REGARDING USMLE STEP 3 EXAM It is a policy of University of Utah Affiliated Hospitals that all residents/fellows be eligible for Utah medical licensure at the beginning of the PGY2 training year. This means that all USMLE exams— Step 1, Step 2CK, Step 2CS, and Step 3—must have been taken and passed before the end of the PGY1 year. Candidates accepted into residency positions at University of Utah Affiliated Hospitals at level PGY2 or above must provide documentation of passing scores on all USMLE exams as part of the credentialing process. IF YOU ARE CURRENTLY A PGY1 RESIDENT IN ANOTHER STATE, and have not yet taken USMLE Step 3, you must take Step 3 and receive a passing score before the end of your PGY1 year. If your state restricts you from taking the exam before completion of your PGY1 year, please read the following very carefully: YOU MUST APPLY FOR THE USMLE STEP 3 EXAM UNDER UTAH RULES. AS YOU BEGIN THE ONLINE APPLICATION PROCESS (at www.fsmb.org), YOU WILL BE PROMPTED TO INDICATE YOUR STATE. PLEASE CHOOSE UTAH. YOU WILL THEN BE ABLE TO TAKE THE EXAM AS REQUIRED BY YOUR UTAH RESIDENCY PROGRAM.

6. REMEMBER! SCREEN FOR ELIGIBILITY! PGY1s cannot start without Step 1, Step 2CK, Step 2CS (no exemptions) PGY2s cannot start without Step 3 unless an exemption or extension is approved by GMEC prior to hire PGY3s+ cannot start without all above PLUS medical license unless an exemption or extension is approved by GMEC prior to hire

7. INTERNATIONAL MEDICAL GRADUATES • MUST HAVE ECFMG CERTIFICATE NON-US CITIZENS • MUST HAVE J-1 VISA OR GREEN CARD ALL APPLICANTS SHOULD SIGN THE J-1 VISA ACKNOWLEDGEMENT FOUND IN YOUR HANDOUT

8. OBTAINING . . . • ECFMG CERTIFICATION • J-1 VISA IS A LONG PROCESS PLEASE SCREEN CAREFULLY

9. Per ACGME requirements – if your program is taking a resident who is transferring from another program, you must obtain a written verification of the resident’s educational experiences and a statement regarding the resident’s performance prior to accepting the resident into your program. • Conversely, if a resident in your program is transferring to another program, your Program Director must provide the same to the other program. TRANSFERRING RESIDENTS

10. WHAT TO GIVE YOUR INTERVIEWEES • = REQUIRED • YOUR SELECTION POLICY • NON-DISCRIMINATION STATEMENT • J-1 VISA ACKNOWLEGMENT FORM • YOUR TECHNICAL STANDARDS POLICY • MEDICAL LICENSE POLICY • LIABILITY POLICY OTHER DEPARTMENT POLICIES STANDARDS OF PERFORMANCE NOTICE TO APPLICANTS—STEP 3 • STIPEND LETTER • HOUSEOFFICER AGREEMENT • CRIMINAL BACKGROUND CHECK POLICY WELCOME LETTER ROTATION SCHEDULE BROCHURES NEWSLETTER INFORMATION ABOUT SLC: http://MED.UTAH.EDU/GME • INTERVIEW CHECKLIST (SIGNED COPY FOR APPLICANT AND FOR YOU)

11. About the Stipend Letter . . . • You’ll be giving a stipend letter for the current year • We don’t have new stipends until December or January • Explain that the new stipend will probably be slightly increased—don’t have exact numbers yet • They can access the new stipend amounts on the GME web site after December • www.medicine.utah.edu/gme • Or you can email them the new stipend letter when available • SAME WITH CONTRACTS!

12. WHAT TO GET FROM INTERVIEWEES • CV • RESUME OR STATEMENT • DEAN’S LETTER • RECOMMENDATIONS • J-1 VISA FORM • ECFMG CERTIFICATE • NRMP NUMBER • LETTER FROM P.D. • TRANSCRIPTS • CITIZENSHIP STATUS • USMLE SCORE REPORTS • RESEARCH/OTHER • SIGNED RECRUITMENT ACKNOWLEDGMENT FORM • SOME OF THESE THINGS ARE REQUIRED DEPENDING ON THE CIRCUMSTANCES, SUCH AS THE NRMP NUMBER IF YOU WANT TO RANK, OR THE J-1 VISA FORM. BUT ALWAYS, THE MORE YOU KNOW, THE MORE YOU GET, THE BETTER!