Delivering Presentations

1. Delivering Presentations Fabio Carrera October 20, 2003

2. Introduction/Demo • Content • Authority • Material • Form • Organization • Design • Mechanics • The Art… Outline

3. What is a presentation? • Transfer of information • A “transaction” (bidirectional) • Requires “handshaking” You are the vehicle!

4. Your Fear (more than death) • The Audience’s attention (ASC) • The Venue • The Tools and Techniques The Challenges

5. Good stuff and well presented • Interesting and attractive • Useful and entertaining • Inspiring and fun Content and Form Don’t bore us!

6. Three rules: Know your stuff Know it well Know it like the back of your hand Content Know it!

7. Why should I listen to YOU? • I know all this stuff already • What can you tell me that I don’t already know? • Who are you anyway? Authority Assert yourself!

8. Be selective • Save the best for last • Skip the details • Surprise us ! Material Control it!

9. Preparation • Organization • Design • Mechanics • Artistry Form Shape it!

10. Topic(s) • Format • Venue • Apparatus • Rehearsal Preparation Prepare it!

11. Standards • Requirements • Logic • Storyline Organization Organize it!

12. Standard Proposal Presentation Structure • Title Slide • Context • Problem/Issue/Gap • Major Project Goal (Mission Statement) • Methodology • Objectives • Methods • Expected Results • Expected Analyses • Deliverables • Acknowledgments • Questions or Comments? IQP Presentations

13. Backgrounds • Fonts • Colors • Visuals • Animations Design Design it!

14. Make your own • Be creative • Keep them subtle • Be consistent Backgrounds

15. Keep them simple • Keep them consistent • Make sure they are readable • Make them large • Make them stand out Fonts

16. Use only a couple • Differentiate Titles from Body • Make sure body text is readable against background • Use accents only rarelyfor truly important stuff Colors

17. Use them profusely • Make believe audience is foreign • Enhance without distracting • Pace them appropriately Visuals

18. Use it wisely • Avoid weird effects • Use “appear”, “fade” and a couple other effects ONLY • Enhance without distracting Animation

19. Slides • Props • Delivery Mechanics

20. Grammar and Usage • Consistency • Information content • Use “real estate” wisely Slide Mechanics

21. Avoid distracting props • Add non-powerpoint props • Avoid handouts/distractions • Make props useful! Prop Mechanics

22. Introduction • Tone and Volume • Gestures and Presence • Poise and Control • Transitions • Finale Delivery Mechanics

23. Emphasize the key message • Have a take-home and a take-away • Adjust and rephrase as needed • Make eye contact and get feedback • Assert and Impress • Draw and retain attention The Art of Presentation

24. Amaze without overwhelming • Joke appropriately • Mislead and surprise! • Create a crescendo • Insert a false finale • Produce a powerful climax The Art of Presentation

25. Do’s Overall Presentation • PLAN it • FOCUS it • ORGANIZE and STREAMLINE it • REHEARSE and TIME it • MASTER it • DELIVER it • ADJUST it

26. Do’s Slide Mechanics • BIG text • MEANINGFUL titles • CONSISTENT fonts • CONGRUOUS bullets • Keep it professional dude • PROFESSIONAL TRANSITIONS

27. Do’s Delivery Mechanics • RELAX • GET FEEDBACK (make eye contact) • BE CONFIDENT • SURPRISE and AMAZE • MOVE and COMPEL • PREPARE for THE WORST • MAINTAIN COMPOSURE • DON’T PANIC … Be natural!

28. Don’t’s Slide Mechanics • NO CROWDING with way too much text that nobody can read even if they wanted to and it really doesn’t add anything to the slide, but merely distracts the audience • NOT TOO MUCH nor TOO LITTLE INFORMATION on slide • OTHER DON’Ts

29. Don’t’s Delivery Mechanics • NO READING • NO DISTRACTIONS • NO MUMBLING • NO FACING the SCREEN

30. Don’t’s Content • NO TANGENTS • NO DETAILS (please!)

31. The audience is on your side • You are the vehicle • Your success is measured by how much they understood REMEMBER that They must get it!