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Delivering Professional Presentations

Delivering Professional Presentations. Susan Mongold VAGP Spring Conference March 2008. Delivering Professional Presentations. Professional a person who is expert at his or her work Presentation a demonstration, lecture, or welcoming speech

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Delivering Professional Presentations

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  1. Delivering Professional Presentations Susan Mongold VAGP Spring Conference March 2008

  2. Delivering Professional Presentations • Professional • a person who is expert at his or her work • Presentation • a demonstration, lecture, or welcoming speech • a manner or style of speaking, instructing, or putting oneself forward http://dictionary.reference.com/

  3. Delivering Professional Presentations • Organizing and Preparing • Visual Aids • Delivery Tips

  4. Organizing and Preparing • Know Your Audience • Who? • What? • Why? • Where? • When?

  5. Organizing and Preparing If your audience will only remember 3 THINGS….what will they be? • ___________________ • ___________________ • ___________________

  6. Organizing and Preparing • Develop an outline • Does if FLOW??? • Foundation • Linear • Organized • WOW! What a view!

  7. Organizing and Preparing • Tried and True Format • Introduction • Main Topic • Summary • Repeat your main points

  8. Organizing and Preparing • Three Tests • WIIFM or WIFFU • Elevator • So What? • Does your information pass these tests?

  9. Organizing and Preparing • Practice…Practice…Practice • In front of a mirror • With a co-worker • At your desk • While you drive • Be the Expert! Know your subject!

  10. Organizing and Preparing It’s all about YOU!!! • What else about organizing and preparing for a presentation would be helpful to discuss? • Any great stories about getting ready for a presentation? Something you could share?

  11. Visual Aids • Keep It Simple • The content is the STAR not the slides • PowerPoint is meant to supplement • “Just send me your slides”

  12. Visual Aids • Keep It Simple • Limit transitions • Limit animation • Limit yourself

  13. Visual Aids • Too much information on one slide can be hard to follow and end up making your audience wonder why you just didn’t give them a handout and tell them to read it in a hallway • Let’s look at an example….

  14. List of Available Grants • Direct Federal assistance via HHS grants include: • HHS/Centers for Disease Control and Prevention (CDC) Public Health Emergency Preparedness (PHEP) Program • HHS/CDC Pandemic Influenza Guidance Supplement to the 2006 Public Health Emergency Preparedness Cooperative Agreement Phase II • HHS/Office of the Assistant Secretary for Preparedness and Response (ASPR) • Bioterrorism Training and Curriculum Development Program (BTCDP) • HHS/ASPR Hospital Preparedness Program (formerly the National bioterrorism Hospital Preparedness Program) • HHS/ASPR Emergency Systems for Advance Registration of Volunteer Health Professionals (ESAR-VHP) • HHS/Food and Drug Administration (FDA) Office of Regulatory Affairs Food Safety and Security Monitoring Project-Radiological Health Cooperative Agreement (FERN) • HHS/ASPR Healthcare Facilities Partnership Program

  15. List of Available Grants • www.grants.gov • Register & receive the announcements • Health and Human Services • Dept. of Homeland Security • Dept. of Education • Office of Justice

  16. Visual Aids • Charts • Pie • Line • Bar • Tables • Side by Side comparison

  17. Note – Federal funding to states cut over $600M in 2006 Homeland Security Grant ProgramFunding Level History $49.5 $49.5 $46.3 $46.3 $38 $38 $25.2 $16.8 $11.7 $16.8 $11.6 2002 2003 2004 2005 2006 2007

  18. 2006-2007 DHS SHSP & LETPP Program Distribution *2006 M&A = $737,000 2007 M&A = 1,171,000 MMRS - $2,942,851

  19. Cool Colors Blue…Green Good background Recede away from us Warm Colors Orange…Red Good for text Appear to come at us Visual Aids

  20. Visual Aids FONTS • Use the same font or two fonts throughout • Arial or Arial Black are common • Times, Script MT Bold, Courier New

  21. Visual Aids It’s all about YOU!!! • What else about visual aids would be helpful to discuss? • Any great stories you can share? Best visual aids? Worse visual aids?

  22. Delivery Tips • Prepare, Prepare, Prepare • Do you know your setting? • Have you used the AV equipment before? • Is this on your laptop? • Is the software compatible?

  23. Delivery Tips • Bring a hard copy • Have a backup plan • Know the material

  24. Delivery Tips • Make eye contact • MOVE your hands, arms, eyes • Pause between points… • Don’t fill the silence….

  25. Delivery Tips • Questions • Get the audience involved and they will OWN the information • Ask questions to find out what the audience knows…wants… • Use questions to get the participants to know each other

  26. Delivery Tips • What if… • Your forget something? • You loose your place? • You are wrong? • You have a typo?

  27. Delivery Tips It’s all about YOU!!! • What is your BEST presentation story? • What is the WORSE thing that ever happened during a presentation? • What else do you want to know about delivering a presentation?

  28. Delivering Professional Presentations "There are always three speeches, for every one you actually gave. The one you practiced, the one you gave, and the one you wish you gave.“ -- Dale Carnegie

  29. Delivering Professional Presentations • Questions? • Thank you!

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