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Cindy Hobbs Executive Director

Cindy Hobbs Executive Director.

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Cindy Hobbs Executive Director

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  1. Cindy Hobbs Executive Director

  2. The Mission of Child Nutrition Servicesis to contribute to a successful academic experience and encourage a lifetime of healthy eating for each student by providing affordable meals that are nutritious, appealing, and served by caring professionals in a pleasant environment.

  3. CMS Child Nutrition ServicesOverview & Scope • Responsible for providing breakfast, lunch, and snacks for students, including economically disadvantaged students who receive free or reduced-price meals • 1,376 employees • serving 140,963 students • 153 full service cafeteria operations • > 32,000 breakfasts daily • > 83,000 lunches daily • > 9,500 snacks daily (ASEP) • In addition to daily meal services, Child Nutrition provides other value-added services, such as: • Catering for school functions • Chefs Move to Schools • Fresh Fruit and Vegetable Grant • Special Diet and Allergy Management • After School Program Snacks • Equipment Repairs • Equipment Replacement • Data Request and Athletic Fee Waivers • Summer Feeding Program that delivers meals • to community sponsored programs

  4. Support district goals and contribute to academic success of our students Compliance with nutrition standards and federal regulations Free and reduced meal application and verification process Procurement and inventory control Nutrition education and special diets Menu Planning and nutrient analysis Marketing and promotions Meal accountability Staff development Summer Food Service Program CMS Child Nutrition ServicesBusiness Functions

  5. CMS Child NutritionStaffing Overview 1,376 Dedicated Employees • 1,340 School Based Cafeteria Employees • 36 Central Office Employees • 4 Registered Dietitians • 7 Certified Dietary Managers • 3 Certified Chefs • 31 Cafeteria Managers with BS degree • All Cafeteria Managers are ServSafe Certified Committed to CMS Racially Diverse Annual Turnover 9 Years

  6. CMS Child Nutrition ServicesOur Business Model: An Enterprise Fund • What it Means to Be An Enterprise Fund • Must create enough revenue to cover all cost of operation • Operation is profit and loss based • Service levels must be maintained to retain customer loyalty • Federal Funding is based on number of meals served in each eligibility category • Other sources of income are interest on savings, contributed capital from bonds, and transfer from a state block grant • Financial Goals • Be self-supporting by operating at breakeven or better • Return 100% of allowable indirect costs to the general fund • Indirect cost rate is determined by a state formula • Indirect cost rate for 2011-12 is 12.7870% • Indirect cost rate is applied to operating expenses excluding food and supplies • $3,799,241 paid to the CMS general fund for indirect cost for 2010-2011 • Keep meal prices as low as possible

  7. CMS Child Nutrition Services2011-12 Adopted Operating Budget $66.5 Million

  8. CMS Child Nutrition ServicesCost Incurred in Support of CMS Budget Cuts

  9. CMS Child Nutrition ServicesHow We Define and Measure High Quality Child Nutrition Services That Support Academic Achievement • Food Safety • Cost Efficient • Consistently Satisfies • the nutritional needs of our students • Compliant

  10. CMS Child Nutrition ServicesHow We Define and Measure High Quality Child Nutrition Services That Support Academic Achievement • Food Safety • Cost Efficient • Consistently Satisfies • the nutritional needs of our students • Compliant Average Sanitation Score 100.01%

  11. CMS Child Nutrition ServicesHow We Define and Measure High Quality Child Nutrition Services That Support Academic Achievement • Food Safety • Cost Efficient • Consistently Satisfies • the nutritional needs of our students • Compliant $22 million fund balance 100% of allowable indirect cost paid to district

  12. CMS Child Nutrition ServicesHow We Define and Measure High Quality Child Nutrition Services That Support Academic Achievement • Food Safety • Cost Efficient • Consistently Satisfies • the nutritional needs of our students • Compliant Meals exceed USDA nutritional standards and all ala carte items comply with Institute of Medicine recommendations

  13. CMS Child Nutrition ServicesHow We Define and Measure High Quality Child Nutrition Services That Support Academic Achievement • Food Safety • Cost Efficient • Consistently Satisfies • the nutritional needs of our students • Compliant Coordinated Review Effort(CRE) Results: The results of the review indicate the Child Nutrition Program in Charlotte-Mecklenburg Schools is operating with maximum efficiency, effectiveness and accountability. The review also reflected a high level of nutritional, operational and financial integrity in the program.

  14. CMS Child Nutrition ServicesStrategically Pursuing Opportunities For Continuous Improvement Has Been A Part of Our Business Model Studies and Research Conducted • 2002 McKinsey Report • 2004 CMS & Charlotte Chamber of Commerce Efficiency and Effectiveness Review • 2006 inTEAM Associates • 2011 Coordinated Review Effort(CRE), NCDPI Key Learnings & Outcomes • All studies consistently assessed CMS Child Nutrition Services as an effective and efficient operation • All identified areas of opportunity have been addressed by integrating those improvements into our internal operation • Areas recommended for outsourcing including food delivery and temporary employees have been accomplished

  15. CMS Child Nutrition ServicesWe are currently supporting area businesses with nearly $18M in Outsourced Services

  16. CMS Child Nutrition ServicesGovernance • Richard B. Russell National School Lunch Act • Child Nutrition Act of 1966 • Public Law 108-265 • Healthy, Hunger-Free Kids Act of 2010 • 7 CFR 210 National School Lunch Program • 7 CFR 220 School Breakfast Program • 7 CFR 245 Free and Reduced Price Eligibility • 7 CFR 250 Food Distribution Program • 7 CFR 3016 Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments • 7 CFR 3019 Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and other Non-Profit Organizations • FNS Instruction 113-2 Civil Rights Compliance and Enforcement - Nutrition Programs and Activities

  17. CMS Child Nutrition ServicesGovernance • OMB Circular A-87 Cost Principles for State, Local, and Indian Tribe Governments • OMB Circular A-122 Cost Principles for Non-Profit Organizations • OMB Circular A-133 Audits of States, Local Governments, and Non-Profit Organizations • NC General Statute 115C-264 • NC State Board of Education Policy EEO-S-000 • NC Nutrition Standards • 2007 Compliance Supplement • CMS BOE JLCG-R: Students With Food Allergies • CMS BOE JL-R: Student Wellness, adopted November 17, 2006

  18. CMS Child Nutrition ServicesGoverned Parameters Which May Pose Potential Challenges With Outsourcing Considerations Federal Regulations Requires that the School Food Authority: • remains responsible for the overall operation of the school nutrition programs • retains direct involvement in the operation of the food service • monitors the food service operation through periodic on-site visits • Remains responsible for determining eligibility for free and reduced price meals NC General Statute Requires that the School Food Authority: • operate the program on a nonprofit basis and that any earnings over and above the cost of operation shall be used to reduce the cost of food, to serve better food, or to provide free or reduced price meals to indigent children. NCDPI, Child Nutrition Services Requires that the School Food Authority: • Follows defined procedures included in their guidance document “Contracting with Food Service Management Companies” Other Considerations • All value-added services must be included in contract to avoid additional charges to the district • CMS must maintain an adequate staff to monitor each location at least once each quarter • The district must retain Signature Authority on the agreement to participate and claims for reimbursement • The district is responsible for management and accountability for USDA donated foods • The district must review all bids for food and supplies for responsiveness to the bid requirements and make final awards • Contract will need approval of the State Agency • A reduction in operating cost will mean a reduction in indirect cost payments to the districts general fund

  19. We Have Developed and Completed A Preliminary Outsourcing Assessment Understanding the Assessment Tool What This Is an informed preliminary assessment of the viability of some initial outsourcing options What This IS NOT a recommended list of areas to outsource Color Index likely will not satisfy criteria OR risk of failure to CMS is high could meet criteria but more information needed likely will satisfy criteria ? externally driven by bidding process Example: Full Operational Outsourcing Overall assessment for that option Assessment of each criteria by option

  20. CMS Child Nutrition Preliminary Outsourcing Assessment

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