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Office of Accountability

DART Data Analytics and Reporting Tool Introductory Training. Spring 2013. Office of Accountability. “With great power comes great responsibility.". Stan Lee Author of Spiderman. DART – Introduction. What am I looking for? First step is to know what you are trying to understand

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Office of Accountability

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  1. DART Data Analytics and Reporting Tool Introductory Training Spring 2013 Office of Accountability

  2. “With great power comes great responsibility." Stan Lee Author of Spiderman

  3. DART – Introduction What am I looking for? • First step is to know what you are trying to understand • Achievement patterns • Enrollment/participation patterns • Discipline patterns • Next step is to ask some key questions. • Do I want current year data or three years of trend data? • Do I want summary data or lists of students? • Am I trying to compare student performance across grade levels, teachers, etc.? • For SOL data, do I want to see all test-takers, or only best score (scores used in accountability systems)?

  4. DART vs. SMS • Trend • Generally used to look at data over months, quarters, years or year end with an overview of all students and by various student groups/subgroups Time Generally used for information specifically oriented to a specific student or classroom

  5. Introduction Accessing Portal Information • Access via internet for in system and remote at: http://dartweb01.pwcs.edu/DataBlocs • Login: Novell Name and Badge Number • DART Help Desk - email PWCSDartSupport@pwcs.edu for any data related questions • Emails sent to this site will be received by all of the Data Team Points of Contact: • Central Office: Terri Swanson (703.791.8307) • ES: Laura Lovelace (703.791.8381) • MS & CS: Dina Ashley (703.791.8806) • HS: Cheryl Tibbs (703.791.8309) • SMS help desk is 703.791.8584

  6. Introduction • Available Assistance • From the intranet via the Office of Accountability’s site: • User Manual • Basic Training Presentation • Training Handouts

  7. Introduction • DART Login • Dashboard • Reports • Executing • Sample Reports • Filtering • Drilling • Exporting • Printing

  8. Introduction: DART Login http://dartweb01.pwcs.edu/DataBlocs Novell Name Badge Number At your first login, you will receive a Change Password screen. Click it and at the next prompt, change your password. Novell Name Badge Number

  9. DART – Dashboards and Reports • What is the difference? • Dashboards graphically show trends & compare results in two areas: • Daily (operational) – shows you where you are today/this year • Strategic (analysis) – shows you where you are over time and with regard to the strategic plan • Reports display data in a table format to see details with the ability to drill to related items.

  10. DART – Dashboard Typically designed to provide key metrics alongside summary information by hovering over various points in a graph • Daily View • Enrollment Counts by student groups • Attendance and Membership by school year • Daily Absences by calendar date with pin scroll option • Students at Risk (Future View) • Suspension by month • Benchmark Scores (Future View)

  11. DART – Reports Two views: • Accreditation • AMO • Attendance & Suspensions • Course Marks • Dashboard • Divisionwide Survey • Enrollment • Research Paper • SOL • Teacher Certification • VAAP • Wellness • Write4

  12. DART - Reports Two types of reports are available to you at this time: • Grid View displays reports using a formatted, cross-tabular display of the report data. • Graph report represents data in a visual format, by using Graph View.

  13. DART - Executing • Prompt screen • Re-prompt screen (under Data Tab) once report is accessed • Note: Best Score can be used beginning in SY11-12 High Schools: First-Time Test Takers vs. Best Score

  14. DART - Executing • Move Grid Object to Page-By • Move Page-By Item to Grid Object

  15. DART – Report Sample AMO (formerly known as: AYP) • PWCS Preliminary • Bread crumbs • Last update - refers to report formatting date; not data update • Gap Group 1

  16. DART – Report Sample Attendance and Suspensions • ADA and ADM • Attendance Overview • Suspension Overview

  17. DART – Report Sample Course Marks • Core Course Overview • Mark Distribution • Period Absence By Test or by Total By any student group

  18. DART – Report Sample Division-wide Survey • Response Rates • Satisfaction Rates for Strategic Plan • Survey Results

  19. DART – Report Sample Enrollment • Continuous Enrollment • Enrollment by Date/Quarter/Year Pulled down Ethnicity (before Metrics column)

  20. DART – Report Sample SOL • By Proficiency Level • By Score Range • By Test Part (Reporting Categories/Scaled Scores) • By Student List

  21. DART – Drilling • By right-clicking on a column header, DART provides one or more options to Drill, for example: • Right-clicking on School, then on Drill, offers the option to drill to Student or Teacher • You can get the more specific information from drilling, or you can then move the newly created column up to the page-by section and select one student or one teacher. • Note, when drilling DART opens to a new internet tab so in order to re-prompt, you will need to return to the original tab.

  22. DART – Filtering • Under the Tools Tab, select View Filter • Under the View Filter section click on Add Condition • Click on Drop-down menu arrow for Filter On and select one • Choose In List or Not In List and select from the Available Items • Click on the Checkmark to apply

  23. DART – Exporting • Under the Home Tab, select Export and chose an option, Excel with Formatting is recommended • Screen will change, select export options, then press Export. • After exporting (i.e. to Excel) close out of the request box, by clicking on “Close window” or internet tab

  24. DART – Exporting • Next, DART will open in Excel (or your option chosen) and you will need to respond YES to the question: Verify that the file is not corrupted and is from a trusted source before opening the file. Do you want to open the file now? • If Excel is open, you may see a flashing orange tab, that is just to notify you of the above message.

  25. DART – Printing • From Home Tab select Print • Print Options screen will open, choose your options, click Show Printable Version • The Print Preview screen will appear, if all settings were suitable, click on the appropriate icon in the bottom left-hand corner, otherwise change your options.

  26. DART on the Intranet • Open Intranet • Click on Student Learning and Accountability/Accountability Home • Click on DART: • Training Presentation • DART User Guide • Training Handouts DART Access http://dartweb01.pwcs.edu/DataBlocs User name: novel login name without pwcs.edu Password: employee badge number (until you change it) Staff Remote Access is available through PWCS SSL VPN

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