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Transition to Microsoft Office 2007

Transition to Microsoft Office 2007. Professor Joe Perret Pierce College. Goals. New features in 2007 Difference in file formats Compatibility Mode Customizing and using the Ribbon Using Word 2007 Using Excel 2007 Using PowerPoint 2007 Using Outlook 2007.

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Transition to Microsoft Office 2007

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  1. Transition to Microsoft Office 2007 Professor Joe Perret Pierce College

  2. Goals • New features in 2007 • Difference in file formats • Compatibility Mode • Customizing and using the Ribbon • Using Word 2007 • Using Excel 2007 • Using PowerPoint 2007 • Using Outlook 2007 Perret Office 2007 Transition

  3. Overview of new features in Office 2007 • The Ribbon • In Ribbon Gallery • Live Preview • The Office Button • Mini Toolbar • Shortcut Menu • The Quick Access Toolbar • Key Tips • Status Bar • Using Themes to Format a Document • Contextual tabs • Galleries • SmartArt • Shape Styles • •Saving as PDF • Emailing a PDF Perret Office 2007 Transition

  4. New File Formats Documents, templates, worksheets, and presentations that you create in the 2007 Office are saved with new file-name extensions with an x or an m. For example, when you save a document in Word, the file now uses the .docx extension, instead of the .doc extension. • The x signifies an XML file with no macros. • The m signifies an XML file that does contain macros. Compatibility with Perret Office 2007 Transition

  5. Compatibility with Previous Versions • In order to use 2007 MS Office documents in Office XP, 2003, and 2000 you need to install Compatibility • • All High-Priority updates from Microsoft Update have to be installed before downloading the Compatibility Pack • • Compatibility Pack is free. To download it, go to microsoft.com website and type “compatibility pack” in the search box. The first link in Search List should be compatibility pack download. • • In Office 2007 file can be saved using older formats Perret Office 2007 Transition

  6. Ribbons Home Ribbon Top Level Tabs with Ribbons minimized Perret Office 2007 Transition

  7. Minimizing the Ribbon Top Level Tabs with Ribbons minimized Perret Office 2007 Transition

  8. In Ribbon Gallery Expanded Gallery Perret Office 2007 Transition

  9. Can I customize the Ribbon? • The Ribbon is designed to help you quickly find the commands that you need to complete a task. • • Commands are organized in logical groups that are collected together under tabs. • • You can minimize the Ribbon to make more space available on your screen. • • You can move the Quick Access Toolbar to position it below or above the Ribbon. • • You can customize the Quick Access Toolbar to add buttons that represent the commands that you frequently use. • • It is not possible to customize the Ribbon without using XML • and programming code. Perret Office 2007 Transition

  10. Live Preview Perret Office 2007 Transition

  11. Mini Toolbars Appear automatically depending on the task you are performing Perret Office 2007 Transition

  12. Quick Access Toolbar Added icons to Quick Access Toolbar Perret Office 2007 Transition

  13. Office Button Perret Office 2007 Transition

  14. Key Tips – press Alt Button Perret Office 2007 Transition

  15. Status Bar Perret Office 2007 Transition

  16. Using Themes to Format a Document Perret Office 2007 Transition

  17. Guides to the Ribbon: Use Office 2003 menus to learn the Office 2007 user interface • http://office.microsoft.com/en-us/training/HA102295841033.aspx?pid=CL100788241033 Perret Office 2007 Transition

  18. Contextual Tabs • Colored tabs appear when you're doing a certain type of task. • Pointer must be within the element the tab supports, such as a picture. Examples are: • Drawing Tools (Format tab): For shapes, placeholders, and text boxes, change style, shape choice, and position • Picture Tools (Format tab): For pictures, add effects such as a shadow or glow; crop; compress; and resize. • SmartArt Tools (Design and Format tabs): Change the layout for SmartArt graphics Perret Office 2007 Transition

  19. Galleries • Galleries are Available for Pictures • Styles • Themes Perret Office 2007 Transition

  20. Smart Art Perret Office 2007 Transition

  21. Shape Styles Add dynamic shapes to your documents • Add a shape • Then modify it with a style Perret Office 2007 Transition

  22. Saving as PDF • Save directly to PDF from Word Perret Office 2007 Transition

  23. Emailing a PDF • One click convert to PDF and email Perret Office 2007 Transition

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