Upgrading to Microsoft Office 2007

1. Upgrading to Microsoft Office 2007 Getting Started with Microsoft Office 2007 Tom Farrell Associate Professor College of Business and Information Systems Dakota State University tom.farrell@dsu.edu Handouts http://homepages.dsu.edu/farrellt/tie08/

2. Where are you at with the migration to Office 2007? • We haven’t begun to think about it • We are planning on moving sometime? • We will move by next fall • We already have made the move

3. Dakota State and Office 2007 • Made the complete migration over the summer of 2007 • Included all students, faculty and staff • Initially it was a big deal, however now not even thought much about

4. Interface Changed in All Applications • All of the applications have changed the way that the user interfaces with the application • Still remains consistent between the applications • Retained all features and added others • Challenge to find new features

5. Office 2007 • Works with Windows XP and Windows XP Tablet • Works on Vista • Is able to be set up to be backwardly compatible • Office 2003 can open and read Office 2007 with most current service packs installed.

6. PowerPoint and Word

7. Excel and Access 2007

8. OneNote and Outlook 2007

9. Viewing the Office 2007 User Interface • PowerPoint program window Title bar Quick Access toolbar Tabs Ribbon Dialog box launcher Document window Zoom percentage Zoom slider

10. Tabs, Groups and Command Buttons

11. Let’s Learn About New Features and Terms • The Ribbon brings the most popular commands to the forefront, so you don't have to hunt in various parts of the program for things you do all the time.

12. Insert and Home Tabs

13. Dialog Launcher May not always be available Will depend upon what whether the action you are doing has additional options

14. The Office Button • Contains many items the file menu used to contain • Including file functions, printing as well as Recent Documents • Notice Word Options and Exit

15. Word Options

16. Ways of Accessing Tools • Ribbons and Tabs • Contextual Tabs • Tabs that open based upon what are you are doing • Right mouse click • Basically the same as previous versions • Quick Access Toolbar • New customizable feature

17. Contextual Tab ExampleDouble Clicked on the Picture

18. Right Mouse Click • As you can see many of the same options we have seen in other versions • Sometimes maybe your best method to access

19. Quick Access Toolbar • You may easily add items to the Quick Access Toolbar • Select a tool and right mouse clicking on it provides an option to add it to the Quick Access Toolbar

20. Another Method of Adding to the Quick Toolbar • You also may use the drop down arrow on the right side of the menu • From there you add some predefined tools or use the More Commands option

21. Digital Ink In Word Available from the Review Tab With the Review Tab selected notice the last option on the right is Start Inking

22. Also Can Add to Quick Access Toolbar • Start Inking shown in the quick access toolbar • Also included is the Show Ink tool • This is what we saw in 2003 that was show/hide of digital ink

23. Adding Tools to Quick Access Toolbar • Accessed From More Commands of the Quick Toolbar drop down • Need to select the Tab that you want to use.

24. Hiding the RibbonDouble Click on a Tab The Hidden Ribbon To show the Ribbon simply click on a Tab and the ribbon is visible

25. Displaying Key Tip BadgesPressing Alt

26. Zoom Feature Located lower Right Hand Side of the Screen

27. File Considerations Includes XML

28. Creating and Saving a File • Identifying Office files by program • Common names, such as document • Individual name, such as location.docx

29. PDF and XML Files

30. Compatibility Mode • What if I have an older version of Office? • You will be able to open in Office 2007 • It will open in a mode that is called compatibility mode

31. More on Compatibility Mode • Elements in your document that aren't supported or will behave differently in Word 97-2003 format. • Some of these features will be permanently changed and won't be converted to Microsoft Office Word 2007

32. Compatibility Checker

33. Viewing and Printing Your Work • Printer must be installed to print • Simple printing operation • Click the Print button • A more complex printing operation • Select pages • Preview the document • Print document • Zoom: see more (or less) of document

34. Viewing and Printing Your Work • Print preview screen Close Print Preview button Print button Orientation button Zoom button

35. Viewing and Printing Your Work • Print dialog box Your selected printer will be different Number of copies to print OK button

36. Getting Help and Closing a File • How to get comprehensive help: • Press [F1] in an Office program • How to get condensed help: • Point to icon in program window • View ScreenTip that pops up • Closing a file leaves program running • Exiting a program • Closes file and terminates program

37. Upgrading to Microsoft Office 2007-Illustrated Compare Ribbon tabs in Word 2007 to Menus in Word 2003

38. Comparing Clicks

39. Word Comparison

40. Changing Margins Word

41. Excel Comparison on a Chart

42. Excel and Conditional Formatting

43. Comparison PowerPoint Using Smart Art Gallery

44. Learning New Editing and Formatting Techniques • Home tab includes many familiar editing and formatting tools • Mini toolbar includes many common formatting tools • Paste Options button functions similarly to Word 2003

45. Learning New Editing and Formatting Techniques (cont.) • Styles group includes Style commands • Use Quick Style Sets to change style formats with one click • Use galleries to speed up formatting

46. Using the Styles gallery

47. Using the Themes gallery

48. Learning New Ways to Work With Graphics • To insert any type of graphic, or draw one from scratch, use the Insert tab • Contextual tabs open with features for modifying the currently selected graphic • Use SmartArt graphics to create and customize complex diagrams

49. Upgrading to Microsoft Office 2007-Illustrated Recoloring a picture

50. Choose a SmartArt Graphic dialog box