Market Yourself Through CLIL

1. MarketYourselfThrough CLIL Kick-off meeting Ayamonte, 17th and 18th October 2013

2. Formal requirements of the project • Document templates available online: NA websites • Username and password in service contract • NAs’ and DML’s reminders of upcoming deadlines • Filled in and submitted via the web; printed and posted to NA (check with NA for all additional required documentation)

3. Key deadlines • Interim report: • Submitted to NA by 30th June 2014 • Last eligible mobilities /activities: 31st July 2015 • Final report: • Submitted to NA by 30th September 2015

4. Monthlyreports • All partners to provide a short update before the last day of every month, with information about any activities carried out during the month (mobilities, dissemination, work on resources). • Doing this will make it much easier to produce the interim and final reports.

5. Interim report • Purpose • Project follow-up by NA • Self-assessment of partners • Implications. NA aims to: • Gain a better understanding of the project • Review whether the project is delivering according to the specifications outlined in the original application and grant agreement • Identify project’s strengths, weaknesses and difficulties • Assist in finding solutions to the problems • Monitor the number of mobilities carried out and their outcomes • Find examples of good practices

6. Interim report sections Content of partnership, including: • Partners’ role, communication and task distribution • Activities which have been carried out • Results and outcomes of mobilities • Integration of activities in the curricula of partner institutions • Main thematic areas covered • Problems and obstacles • Mobility descriptions and evaluation • Products generated • Dissemination activities carried out • Evaluation strategies and tools • Project impact

7. Elaboration of reports • Bear in mind: • Clearly outlined assessment plan • Gathering of proof (on a monthly basis) • Participation of all the team members in the production of report • Clarity and precision of report text • Tip - Ask someone not working on the project to read the text • If you don’t submit the report, you will lose funding!

8. Final report • Part A: Refers to the joint partnership. • Must be agreed on by all the partners • Summary of project goals, partners’ roles, results • Inclusion of all products generated • Part B: Relevant to own institution • Quantitative data about local activities and mobilities • Proof of activities carried out, outcomes produced, and dissemination activities carried out

9. Impact and dissemination of results • Valorisation of project results http://ec.europa.eu/dgs/education_culture/valorisation/why_en.htm • Problems and obstacles encountered • Information about the mobilities (obligation to complete the forecasted mobilities as a minimum) • Signed declaration (must provide original signatures)

10. Grant payment • Lump sum based on number of mobilities • One mobility – one person travelling from their home country to another partner country and back: e.g. one member of staff and three learners go to the Spanish event, this is four mobilities. • Additional mobilities can be done but no extra funding is received for this.

11. Payment of the grant • Payment of 80% on signature of the grant agreement • Payment of the final 20% following the receipt, evaluation and approval of the final report. • Hard-copy evidence: each partner to keep: • Boarding passes, train or bus tickets and meal receipts • Certificates of attendance awarded by host institution • Other expenses: Invoices to be kept for internal purposes only (check with your NA) • All evidence must be kept for a period of 5 years after the end of the project. • An On-The-Spot (OTS) check is a random check made during (called OTS Check During) or after (called OTS Audit After) the project.

12. Reasons for reduced payment • Not filling in the report online • Submitting the final report without original signatures • Mobilities not being done effectively • Products not being uploaded to EST