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Proposed Bylaw Amendments Overview

This document proposes five changes to the club's bylaws, including quorum adjustments, voting procedures, NRA membership removal, board term limits, and fee limitations.

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Proposed Bylaw Amendments Overview

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  1. 2012 Proposed bylaw changesAdditions are in blue.Deletions

  2. Change #1: To change the quorum percentage for voting in new associates onlyRequester – Robert Schmidt1.7.5 Quorum. One-fifth of the Members of the Club shall constitute a quorum at any Regular, Other or Special Meeting. Notwithstanding any provision contained herein, all actions requiring a vote by the Members of the Club require at minimum a quorum of Members be in attendance at such meeting for such vote to be valid, unless otherwise provided by these Bylaws.Exception – Strictly for the purposes of voting in new associates at the Regular monthly meeting as defined in 1.7.2, a quorum shall be one-tenth of the members of the club.

  3. Change #2: To allow the BOD to vote in new associates...Requester – Robert SchmidtOld 1.1.4After due consideration and investigation by the Club Membership Committee, if found worthy, the applicant shall be requested to attend the next regular meeting of the Club at which meeting the Members of the Club shall vote to approve or reject the applicant as an Associate. An applicant receiving a majority of the votes of the Members present and voting in favor at such meeting will be granted Associate status in the Club after payment of the annual dues as determined by the Board of Directors.New 1.1.4After due consideration and investigation by the Club Membership Committee, it will be the responsibility the Board of Directors to vote to approve or reject the applicant as an Associate. If found worthy, the applicant shall be requested to attend the next regular meeting of the club and be granted Associate status in the Club after payment of the annual dues as determined by the Board of Directors.

  4. Change #3: Removal of the Requirement for Nation Rifle Association MembershipRequester – Pat Webb1 MEMBERS AND ASSOCIATES1.0 General Qualifications for all Club Affiliation.1.0.1 To be eligible to become a Member or Associate (both “Member” and “Associate” are defined in Section 1.2 below) of the Rivanna Rifle and Pistol Club, Inc. (hereinafter the “Club”), one must: be a citizen of the United States of America, or resident alien; be eighteen years of age or older; be a member of the National Rifle Association; apply to become an Associate according to any procedures outlined in these Bylaws; and pay any applicable dues and/or fees as established by the Board of Directors. 1.0.2 Continued membership in the National Rifle Association is required of all Club Members and Associates (as defined in Section 1.2).1.3 Dues.1.3.1 Amount of Dues.1.3.1.1 All Club dues, application, initiation or other fees related to membership or association shall be determined by the Board of Directors and may be changed from time to time. No board shall raise dues by more than 10% in any one year, without approval of the membership.1.3.1.2 Members and Associates are solely responsible for paying any dues, fees or other charges necessary to maintain their membership in the National Rifle Association as a condition of their membership or association with the Club.7. REMOVAL AND SUSPENSIONS7.4 National Rifle Association. Any Officer, Member or Associate of the Club who has been suspended or expelled by the National Rifle Association shall automatically stand suspended or expelled from this Club immediately upon receipt of official notice by the Secretary of this Club from the Secretary of the National Rifle Association.

  5. Change #4: Consecutive-terms Limits for BODRequester – Connie Stevens2.0 Qualifications; Number; Term of Office. The Board of Directors will have seven (7), elected directors (the “elected directors”). Each elected director will serve a three year term. The terms of the elected directors are staggered. The President, Vice-President, Secretary and Treasurer of the Club shall also be directors on the Board of Directors for their respective terms of office (the “officer directors”) during their terms of office. The Board of Directors may never contain more than a maximum of eleven Club Members total. The number of terms a director may serve is unlimited. A director must be a Member of the Club in good standing. All terms of office begin on January 1 and end on December 31.2.0.1 Consecutive-terms Limits. Beginning in 2013, and not counting prior service -2.0.1.1 No Club Member shall serve more than two consecutive years as an officer director, unless there is no other candidate.2.0.1.2 No Club Member shall serve more than four consecutive years on the Board of Directors, unless there is no other candidate.

  6. Change #5: Limitation of fees and related actionsRequester – Andy Holzgrefe1.3.1.3 The Membership and Association may from time to time be assessed certain fees, distinct from the annual dues, application, or initiation fees required under 1.3.1 and 1.3.2, the reasons and purposes of which shall be clearly stated at the time of the assessment. The Board of Directors may not set a fee amount in excess of 125% of the annual dues in the year of such assessment, nor may the Board assess the Membership or the Association, in whole or in part, more than once per calendar year, without the consent of the Members. Failure to pay an assessment may result in loss of privileges and access to the Club’s facilities until payment is made, under such procedures as the Board may prescribe, but shall not be grounds for loss of membership or association. This provision shall not be construed to restrict the Board, the Committees or other authorized persons or bodies from charging customary registration fees or other similar usage fees, nor shall it apply to penalties levied per these Bylaws or to such dues as may be owed to outside organizations as specified in these Bylaws. The provisions of this section shall apply, mutatis mutandis, to all other fees provided for within section 1.3 except as specified herein.

  7. #6: To recognize the authority of the MembersRequester – Andy Holzgrefe2.1 General Powers. The Board of Directors will be responsible for the exercise of all corporate powers. The Board of Directors shall also have general supervision and control over all activities of the Club, except in such cases as the Membership may otherwise direct. The actual exercise of powers may be delegated to such officers or agents of the Club as the Board of Directors may designate.

  8. #7: To preserve the character and purpose of the ClubRequester – Andy Holzgrefe8.6 Ensuring continuation of traditional Club activities. The Board of Directors has a positive responsibility to ensure that the Membership and Association may continue to utilize the facilities of the Club in the manner to which they are accustomed. The Board may not enact by rule any permanent closure of any range facility, or any temporary closure of same to exceed six (6) months in a calendar year, or act to forbid the use of such ranges for traditional activities practiced by Members, Associates, or duly invited and bona fide Guests, except as permitted below. 8.6.1 Consent of the Membership required for closure or prohibition of traditional activities. Should the Board believe any such closure or prohibition to be necessary and proper, it must be approved by a two-thirds majority of Members at any meeting as defined at 1.7.2, 1.7.3, or 2.5.1, provided that the quorum requirement of 1.7.5 is met. Such rule shall go into effect only after approval by the Membership.8.6.1.1 Consent shall not be required if the proposed action is in response to a lawful order issued by any court having jurisdiction over the Club.8.6.1.2 Any motion to close all range facilities on a permanent basis or to prohibit all traditional activities shall be considered a proposal of dissolution and shall be governed by the requirements of 8.5.8.6.1.3 Upon approval of any permanent closure or the prohibition of any traditional activity, the Secretary shall notify the Membership and Association by regular mail of the change.8.6.2 Failed motions; revocation of consent. Should such a measure fail to be approved by the membership, that measure, including measures substantially similar to it, shall not be placed before the Membership again during that calendar year. Approval of such action may be subsequently revoked at any time by a simple majority of Members at any meeting under the conditions specified at 8.6.1.8.6.3 Regulation of use by persons who are not Members or Associates. Nothing in this part shall be construed to limit the authority of the Board to establish usage requirements, parameters, or limitations for persons or entities who are not Members or Associates, or bona fide Guests of Members or Associates, or for combinations of Members, Associates, and bona fide Guests of those Members or Associates where the combination arises from an employment association between those Members, Associates, and Guests and the activity is undertaken to meet requirements made by that employer.8.6.4 Traditional activities defined. All shooting and shooting-related activities, including but not limited to competitive and educational activities as well as those recreational in nature, shall be considered traditional activities.8.6.5 Effectuation of this Section. The provisions of this section shall become effective one hundred eighty (180) days after their adoption by the Membership. The provisions of this section once effective shall be retroactive upon all policies and procedures enacted from the date of adoption of these Bylaws.

  9. #8: Refund due for voluntary relinquishment of MembershipRequester – Andy Holzgrefe1.2.1.9 Members who move outside of a 75 mile radius of Club property can apply to be Non-Resident Associates as described in Section 1.2.3, however Non-Resident Associates lose their status as a Club Members and the rights associated there with. Any Member who elects to become a Non-Resident Associate shall be entitled to a refund of the fee specified at 1.2.1.7 upon request.

  10. #9: To ensure charges against Members and Associates are brought in a timely mannerRequester – Andy Holzgrefe7.1 Charges. Charges against any Member of the Board of Directors, Officer, Club Member or Associate may be offered by any Member or Associate in good standing. The charges shall be in writing, clearly stating the facts and accompanied by all affidavits or exhibits which are to be used in their support. The charges shall be filed with the Secretary who will immediately inform the President. The President shall call a special meeting of the Board of Directors to hear the charges. Such charges shall not be accepted by the Secretary or considered by the Board if they pertain or relate to a specific incident or action, or a series of incidents or actions, if such incident or action, or last of a series of incidents or actions, is alleged to have occurred more than one calendar year before the charges are filed, or ten years if the alleged incident or action of the charge relates to malfeasance or to any manner of financial misconduct. The Secretary shall give at least fifteen days notice of the special meeting to each member of the Board of Directors, to the Accused, and to the Accuser. Such notice shall be in writing and shall include a true copy of the charges and the supporting affidavits and exhibits.

  11. #10: To adjust the appeals processRequester – Andy Holzgrefe7.3 Appeals. Any Member or Associate suspended or expelled by the Board of Directors may appeal to the Club Members. Such appeal to the full Club Membership shall be made in writing within thirty (30) days to the Secretary who shall notify the President. The President shall call a Special Meeting of the Club for the purpose of acting on the appeal. The Secretary shall give at least fifteen days notice, in writing, to all Club Members stating the date, time, place, and reason for such Special Meeting. At the meeting of the Club Members, the Secretary shall read the original charges, read the supporting affidavits, read or display the accompanying exhibits, and read the minutes of the Special Meeting of the Board of Directors at which the charges were heard and action taken. A full hearing shall be given the accused and the accuser. A vote shall be taken by ballot of all of the Club Members in good standing present and a two-thirds majority vote shall be required to reverse the action of the Board of Directors.

  12. #11: 25% Reduction of Dues for 2013Requester – Jim Miller9.0 25% Reduction of Dues for 2013. The 300 Yard Rifle Range has been completely closed since June 2011. The rest of the lower ranges - Plinking, Rifle, Pistol, and AP&T - have all been closed for several months this summer, and now with closures continuing into autumn. Since so much of the club has been off limits to Members and Associates for so long, they are entitled to financial recompense for their loss of club use. Therefore for the 2013 year only, the following annual dues shall be paid by current (those who joined in 2012 and before) Members and Associates: • Members and Associates: $75.00.• Non Resident Associates and Family Associates: $37.50.• New applicants, those joining for/in the year 2013 shall pay the standard dues, as specified previously.

  13. #12: Limitation on Amendments of BylawsRequester – Andy Stevens8.4.1 Limitation on Amendments of Bylaws. The Bylaws shall not be amended more than once during a four-year period unless necessitated by relevant act of law. Amendments to the Bylaws shall be considered only at the Annual Meeting as defined in Section 1.7.1, above, occurring the same year as the United States Presidential election.

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