Workshop on Academic Credit Courses Course Additions, Deletions and Changes PPS 2.01

1. Workshop on Academic Credit CoursesCourse Additions, Deletions and ChangesPPS 2.01

2. Introduction • Michael Supancic Chair, University Curriculum Committee School of Criminal Justice ps14@txstate.edu 245-3587 • Micky Autrey Director, Curriculum Services Micky@txstate.edu 245-8122 • Kim May Coordinator, Curriculum Services km31@txstate.edu 245-8857 • Kristin McDaniel Administrative Assistant III, Curriculum Services km48@txstate.edu 245-8313

3. The purpose of this workshop is to: • Discuss the course cycles and calendars (PPS 2.01, Attachments A & B) • UCC Calendar for Course Additions and Deletions • CCC Calendar for Course Changes – Fall semester • CCC Calendar for Course Changes – Spring semester • Introduce the new Course Request Form (PPS 2.01, Attachment C)

4. PPS 2.01Courses: Additions, Changes, and Deletions • This PPS provides guidance for adding, changing, or deleting courses and is intended to help ensure the academic integrity of curricular development. • Course actions are initiated by faculty and go through a review process according to the type of action. • The PPS website can be found at http://www.provost.txstate.edu/pps.html

5. UCC Course CycleFor Additions and Deletions • The Addition and Deletion Cycle has UCC in the name because these course actions route through the University Curriculum Committee (UCC) for approval. • 18 month cycle – for additions and deletions only • Additions and deletions will be effective two fall semesters after they are submitted • Example: If you submit a course addition form in February 2013, that course will become effective for the fall 2014 semester • Additions and Deletions include: • New courses (Add) • Courses no longer taught (Delete) • Topics courses that need to become permanent courses (Add and Delete) • Prefix and/or Number change (Add and Delete)

6. Course Additions and Deletions Flowchart and Calendar

7. UCC Detail Calendar

10. Topics Courses • Topics courses are temporary courses that live outside of the course cycle and can be offered quickly. • Topics courses have 2 parts: • The Header Record (Ex: RDG 5370) • Also called a placeholder. • This course is never taught. • It is reported to the THECB in the annual report of courses. • The Topics “Suffix” Courses that fall under the Header Record (Ex: RDG 5370A) • Always indicated with a letter suffix behind the course number. • These courses are taught, but not reported to the THECB. • Intended to be temporary organized courses with an instruction type of 1=lecture or 4=seminar.

11. Topics Courses • To create a new topics Header Record: • A course form must be submitted as an ADD. Supplementary information (sections 13-18 on course form) is not required because the course will never be taught. • There must be at least two topics (A & B) submitted at that same time. These will be submitted on separate course forms as ADDs and must include supplementary information (sections 13-18 on course form). • All signatures are necessary. • Must be submitted during the UCC Course Additions and Deletions Cycle and will follow that calendar. • To create a new topics “Suffix” Course: • Must use an existing header record number. • A course form must be submitted as an ADD, supplementary information must be included (sections 13-18 on course form). • Must use the same CIP code as the Header Record. • Necessary signatures are: Chair/Director of Dept/School, Dean of College, and Graduate College Dean (when applicable). • May be submitted any time throughout the year and entered immediately into the Banner SIS.

12. CCC Course CycleFor Changes • The Change Cycle has CCC in the name because course changes route only as far as the College Curriculum Committees (CCC) for approval. • 6 month cycle – for changes only • Changes are on existing courses that can be implemented the following semester • Changes include: • Title • Description • Prerequisites/Co-Requisites • Restrictions • Contact Hours • CIP Code • Repeatability • Equivalency • Valid Grade Mode • Instruction Type • Writing Intensive Designation (Prefix and Number are NOT course changes)

13. Course Changes CalendarCourse changes can be made twice a year fall and spring semesters • Fall Change Flowchart • Spring Change Flowchart

14. Fall Calendar

15. Spring Calendar

16. Important Deadlines To Remember • February • CCC meets to review course proposals for Additions, Deletions, and Fall Changes • March 1st • CCC Summary of Changes and Course Change Forms for Fall • UCC Preliminary Summary of Additions and Deletions • April 1st • UCC Course Addition and Deletion forms • UCC Final Summary of Additions and Deletions • September 1st • CCC meets to review course proposals for Spring changes • CCC Course Change Forms and Summary • Please note that these are Curriculum Services deadlines. Each college will have its own internal deadlines, prior to these, of when items will be due to the Chairs/Directors and Deans.

17. Course Request Form Page 1

18. Page 2

19. Page 3

20. Page 4

21. Page 5

22. Course Request Form Information • Course Additions must have all sections complete. • Course Changes must have sections 1-5, 12, and 19 completed. In addition, anything else that is changing about the course. • Course Deletions must have sections 1-5, 12, and 19 completed. • Titles • Long title appears in the catalog. • Abbreviated title appears on transcripts. Must be no longer than 18 characters and must include spaces between words. • Description • 50 words or less, written in complete sentences. • Must include repeatability, grade mode if CR/PR, and if the course will NOT course towards degree credit. • Pre or Co Requisites • Includes courses and GPA requirements. • Course prereqs must include a minimum GPA. • Restrictions • Can include Department, Major, Minor, Concentration, Classification, Level, Degree, Program, Campus, College, Student Attribute or Cohort.

23. Course Request Form Information • CIP Code • Must be 10 digits, no spaces, no periods. • Instruction Type • Should match the description and instructional methodology. • Repeatable for Credit • Can the student take the course multiple times for credit? • Maximum Credit Hours Allowed • How many credit hours total can the student receive for the course? • EX: 9 hours of credit (2 repeats); unlimited credit (unlimited repeats); etc. • Workload Credit • For information contact Faculty Records at 245-2786 or refer to PPS 7.05 • Justification • Which program will this course be used in. • Explanation should include how the course will be used in the degree plan. • Will it replace or be cross referenced with another course? • If the request is a course change, the justification should include what fields are changing.

24. Common Errors • Effective Semester incorrect • College/School/Department Name missing or incorrect • Instruction Type incorrect • Course Description written in partial sentences or too long • Course equivalencies missing or incorrect • Justification incomplete

25. Course Summaries • Course Summaries are required in each of the course cycles. • UCC Summary is a compilation of all Course Additions and Deletions. • CCC Summary is a compilation of all Course Changes. • Course Summaries must be submitted in a specific format that is required by the Board of Regents. • Arial Font, 12 point • Listed in order alphabetically by: • College • School/Department • Additions, then Deletions • Prefix • Number • Can not include bold, highlights, color, etc. • The Justification should be written in italics, to distinguish it from the course information. • The information in the Course Summaries is transferred directly to the catalog and into Banner SIS. For this reason, it is imperative that the summary match exactly what is on the Course Request Form.

26. UCC Summary - Example

27. CCC Summary - Example

28. Curriculum Services Website • http://www.txstate.edu/curriculumservices/ • Annual Course Cycle Information • Graduate and Undergraduate Catalog links • Committee and Council Information • Academic Program Information • Academic Program Codes • Program Proposals Tracking • CIP Code Information • Announcements