May 17, 2010

1. Informational Meeting on the President’s Directive on Open Government - Federal Spending Transparency May 17, 2010

2. History • Public Law 109-282 – Sept. 26, 2006 • Requires full disclosure of all entities and organizations receiving Federal Funds. • “Entity” includes State or Locality • “Federal Award” includes financial assistance and expenditures that include: • Grants, sub-grants, loans, awards, cooperative agreements, and other forms of financial assistance; • Contracts, sub-contracts, purchase orders, task orders, and delivery orders

3. History • Public Law 109-282 (continued) • Creation of Website to include: • Name of the Entity Receiving the Award • Amount of the Award • Transaction Type • Funding Agency • North American Industry Classification (NAIC) • Catalog of Federal Domestic Assistance (CFDA) • Program Source • Award Title • Location of the Entity Receiving the Award • Primary Location of Performance • City, State, Congressional District • Unique Identifier of the Entity Receiving the Award (DUNS) • Other Relevant Information Specified by the Office of Management and Budget (OMB)

4. History • Public Law 109-282 (continued) • Shall be updated not later than 30 days after the award of any Federal award requiring a posting • Not later than January 1, 2009 OMB will: • Ensure that data regarding sub-awards are disclosed in the same manner as data regarding other Federal awards • Deadline Extension • Act provided OMB an 18 month extension to collect sub-award collection if deemed necessary.

5. History • Open Government Directive • December 8, 2009 • Three principles of Open Government • Transparency • Participation • Collaboration • Agencies shall take prompt steps to expand access to information by making it available online in open formats

6. Open Government Directive – Federal Spending Transparency • Released April 6, 2010 • Requires the implementation of sub-award reporting; • Establishes October 1, 2010, as the deadline; • Initiates new requirements for Federal agencies to maintain metrics on the quality and completeness of federal spending data; and • Announces the release of the new USAspending.gov website.

7. Open Government Directive – Federal Spending Transparency Recipients … • should be prepared to report on applicable grants, cooperative agreements, contracts, and orders awarded, as soon as practicable after the sub-grant or sub-contract (or a subsequent change) has been made, but no more that 30 days after that event. Awarded after October 1, 2010. Loans are currently not included. (FY 2012)

8. Open Government Directive – Federal Spending Transparency • Applies to new grants, new contracts, and new task and delivery orders awarded after October 31 (ARRA and non-ARRA) • Reporting will be required within 30 days of sub-award or any changes to the sub-award • Reporting will be required on any sub-award above $25,000 • Reporting is required on the sub-award of first-tier awards • Example: Federal Transit Administration awards a grant to FDOT. FDOT uses these funds to award a grant to Lake County for transit needs. Lake County awards a contract to a vendor to fulfill their needs. FDOT would be required to report grant information about Lake County, but would not be required (as currently stated) to report on Lake County’s contract with their vendor.

9. Open Government Directive – Federal Spending Transparency • Name of sub-recipient • Amount of award • Transaction type (Grant, Loan, Contract) • Funding agency • FHWA, FTA, FAA • North American Industry Classification System (NAICS) code • Treasury Account Symbol (Program Source) • Award title

10. Open Government Directive – Federal Spending Transparency • Sub-recipient’s location • City, State, Congressional District and Country • Location of the activity • City, State, Congressional District and Country • DUNS number (Unique Identifier) • The department does not maintain DUNS numbers, other than for ARRA projects • Names and total compensation of the five most highly compensated officers • Other relevant information specified by OMB in future guidance and regulations

12. Definitions • Data Universal Numbering System (DUNS):The Data Universal Numbering System (DUNS) number is a unique nine-character identification number provided to entities interested in contracting with the federal government. The numbers are distributed by the private company Dun & Bradstreet (D&B). Companies interested in contracting with the government must have a different 9-digit D-U-N-S number for each physical location and different address in the company, as well as each legally distinct division that may be co-housed at the same address or location. • FDOT DUNS # 809397102

13. Definitions • North American Industry Classification System (NAICS) Code:The NAICS codes are used as a categorization system within contracting data to give a higher level of detail about the type of economic or industrial output being done under a contract. These codes were created jointly by the United States, Canada, and Mexico, and are assigned by the federal government according to the NAICS.Example – • 237310 = Highway, Street, and Bridge Construction • 485113 = Bus and Other Motor Vehicle Transit Systems

14. Definitions • Treasury Account Symbol (Program Source) • Transportation Agency Code = 69 • i.e. ARRA • FHWA = 69-0504 • FTA = 69-1101