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STUDENT RECORDS The Next Steps

STUDENT RECORDS The Next Steps. 2013-2014. STUDENT RECORD RESPONSIBILITY. MSIS Clerk Documents for initial registration Active Records Demographic information on cum/perm, including changes Audit folders Residency Immunization information Entrance Record on Cum Records requests

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STUDENT RECORDS The Next Steps

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  1. STUDENT RECORDSThe Next Steps 2013-2014

  2. STUDENT RECORD RESPONSIBILITY • MSIS Clerk • Documents for initial registration • Active Records • Demographic information on cum/perm, including changes • Audit folders • Residency • Immunization information • Entrance Record on Cum • Records requests • K-8 only- Withdrawals and transfers

  3. STUDENT RECORD RESPONSIBILITY • Cohort Clerks-High School Only • Withdrawals/Transfers • Withdrawal Record • Cum/perm • PowerSchool • Transfer Record • Records Requests • Mailing of records • Inactive records

  4. STUDENT RECORD RESPONSIBILITY • Counselors • Registration • Residency backup • Cums/perms • Help with “clean-up” • Record transfer grades • End of the year procedures for grades/labels • Summary of High School Credits • LSC records to MOD sticker • Counselors, etc. records to high school credits • Graduation Facts • Graduation requirements periodic checks with students using “Graduation Progress” from PowerSchool

  5. STUDENT RECORD UPDATES • District audits begin 8/26 according to schedule attached • Monthly meetings will resume for more thorough training for secondary counselors • Graduation Progress page in PowerSchool is setup for all high schools • Online transcript service available

  6. TRANSCRIPT REQUESTS • Active students • School responsibility-Keep log • Remind current students that transcript requests will not be processed on Parchment • NCAA Requests-Optional –Can go to • www.parchment.com • Inactive Students/Graduates • Go to www.parchment.com • Set up account- • Costs-$4.25 for each transcript • Mailing charge $2.00 extra

  7. CONTACT INFORMATION Vickie Bullock Student Records Coordinator vickie.bullock@dcsms.org Office-662-449-7113 Cell-901-282-7185 Theresa Walters Administrative Assistant theresa.walters@dcsms.org Office-662-449-7136 Call Theresa for supplies or problems with Parchment.

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