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Document Management

Document Management. ICT Director M A Wajid Tanveer www.ICTDirector.com tanveer@IctDirector.com. Why to use DMS?. Benefits OF DMS. Statistics by Gartner Group. Most office workers lose up to 500 hours a year looking for documents.

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Document Management

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  1. Document Management ICT Director M A Wajid Tanveer www.ICTDirector.com tanveer@IctDirector.com

  2. Why to use DMS?

  3. Benefits OF DMS

  4. Statistics by Gartner Group • Most office workers lose up to 500 hours a year looking for documents. • On average, professionals spend 50% of their time looking for information. • The average organization: • Spends $20 in labor to file each document. • Spends $120 in labor finding each misfiled document. • Loses 1 out of every 20 documents. • Spends 25 hours re-creating each lost document. • The Gartner Group predicts that more than 90% of the organizations will be using a DMS by 2007.

  5. DMS Vendors

  6. Printing Best Practices • Ask yourself if you really need it. Can you just keep/make an electronic copy? • Ask colleagues to email or post on website • Adjust margins and fonts to reduce the number of pages in your documents • Proofread and preview documents before you send to printer • Before making several copies of one document, do a one-copy test run • Print on both sides (duplex)

  7. Good Bye To Papers

  8. DMS features

  9. Thank You

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