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Cooking with Carolyn

Cooking with Carolyn. Recipe for Creating Accessible Word Documents. What’s the purpose of seminar?. Learn how to create an accessible Word document Why? PDFs cannot be the sole source of presenting online information (unless they have been remediated)

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Cooking with Carolyn

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  1. Cooking with Carolyn Recipe for Creating Accessible Word Documents

  2. What’s the purpose of seminar? • Learn how to create an accessible Word document • Why? • PDFs cannot be the sole source of presenting online information (unless they have been remediated) • By default, PDFs are not accessible (and are difficult and time-intensive to make accessible) • Must provide PDF content in an alternative, accessible format (i.e. web page or Word document)

  3. Accessibility: Hot Topic at PSU • National Federation of the Blind (NFB) filed a federal complaint against Penn State • Settlement specifies what actions need to be taken to remedy the situation

  4. Why is accessibility important? • Information needs to be accessible to everyone • Provides benefits to everyone (those with and without disabilities) • Examples: • Curb cuts (navigation in physical world) • Document headings (navigation in electronic world)

  5. Access to Information • Content must be accessible so that it works with a variety of products, such as: • Assistive technologies (e.g. screen readers) • Mobile devices • Web browsers, etc. • Demonstration of a screen reader (used by those with visual impairments) • View demo file

  6. What we’ll learn today… • Create accessible: • Headings • Images • Tables • Charts • Hyperlinks • List Items • Use the Accessibility Checker • Choose Word settings to create “accessible” PDF

  7. Exercise • Download and save exercise:http://behrend.psu.edu/exercisefilesORhttp://psbehrend.psu.edu/intranet/computer-center/exercise-files/exercise-files-for-training • Perform exercise

  8. Best Practices and Resources • See last page in hand-out • Other resources: • Web Resources for Content Editors • PDFs and Alternative Formats

  9. Other Training • Check the event calendar at Penn State’s accessibility web site: http://accessibility.psu.edu/event

  10. Questions? • Contact Carolyn Dudas (ddz@psu.edu, ext. 6458) Seminars\HowToGuides\Accessibility-OfficeDocs\CreatingAccessibleWordDocs.pptx\07.23.14

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