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CONTENTdm in Context: Integrating Workflows and Handling Fully Searchable Text

CONTENTdm in Context: Integrating Workflows and Handling Fully Searchable Text. American Library Association. Anaheim, CA June 2008. Geri Ingram & Taylor Surface OCLC Digital Collection Services. Solutions for your digital repository using WorldCat & CONTENTdm. American Library Association.

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CONTENTdm in Context: Integrating Workflows and Handling Fully Searchable Text

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  1. CONTENTdm in Context: Integrating Workflows andHandling Fully Searchable Text American Library Association Anaheim, CA June 2008 Geri Ingram & Taylor Surface OCLC Digital Collection Services

  2. Solutions for yourdigital repository using WorldCat & CONTENTdm American Library Association Anaheim, CA June 2008 Taylor Surface OCLC Digital Collection Services Global Product Manager

  3. Agenda • Our strategy to help you! • Services for the digital life cycle • What’s next?

  4. Your treasures …

  5. OCLC Digital Collection Services We provide services for libraries and other cultural heritage organizations to create, manage, preserve and share digital collections. Our mission is to offer services that: Help you create and showcase digital collections on the Web Enable the creation of your institution’s digital repository Offer your collections maximum Web visibility via WorldCat Provide long-term archiving of your digital master files

  6. Web scale … Access Discovery Creation Management Preservation for your digital collections Global Regional Local

  7. OCLC Digital Collection Services • Digitization services • CONTENTdm Digital Collection Management Software • Connexion digital import • Web Harvester • Digital Archive • WorldCat • User Services

  8. Planning • What are your project’s goals and objectives? Do they support your vision, values and mission? • Who are your stakeholders? • Does Web access play a role? …full-text searching? • What are your end users’ needs? • Does preservation play a role? • How will you fund the project? Do you have the staff, hardware, etc.? • Determine your organizational priorities first • Select the technical tools last

  9. Digitization services • We create high-quality, digital images from… • Original materials • Microfilm and microfiche • We provide digital files to meet specifications • Resolution • Processing • File format • Media delivery • Target systems

  10. Digitization process requirements • Digital conversion (TIFF creation) • Resolution (dpi - dots per inch) • Bit depth (bitonal, grayscale, color) • Optical Character Recognition (OCR) • Metadata • Dublin Core, MARC, METS, ALTO, etc. • File naming • Use ISO date format whenever possible

  11. Digitization process requirements, continued • Output/derivative files • TIFF archival masters, bound PDF, JPEG2000, thumbnails • Image processing • De-skew, crop, sharpen, page and article segmentation, etc. • Delivery method • CD, DVD or hard drive • Target systems for access & preservation • CONTENTdm pre-built collections • Digital Archive archival volumes

  12. CONTENTdm • What is CONTENTdm Digital Collection Management Software? • A complete software solution • Stores, manages and provides Web access to digital collections • For organizations of all types and sizesAcademic libraries, public libraries, historical societies, museums, state libraries, cultural heritage organizations and others • Standards-based for staff efficiencies and cost effectivenessDublin Core, JPEG2000, OAI Harvesting, PHP API and more • Showcases a wide range of media typesPhotos and documents to audio and video files

  13. CONTENTdm • Enables you to share your digital collections on the Web

  14. Items of all types: images, maps, drawings, text, diaries, audio, video and more….

  15. Organizations of all types • American Society for Cell Biology • http://cellimages.ascb.org/ • Item link - http://cellimages.ascb.org/u?/p4041coll12,127 • Buffalo Bill Historical Center • http://www.bbhc.org/hmrl/collection.cfm • Arizona Memory Project • Lists provide range of contributors and shows use of predefined queries • http://azmemory.lib.az.us./cdm4/topicbrowse.php • George Washington Masonic Memorial Meeting Minutes • Full-text search - http://cdm2623-01.cdmhost.com/u?/p262301coll1,1394

  16. Building your digital collections • Three ways CONTENTdm fits into your workflow: • Included workflows • CONTENTdm Acquisition Station – submit digital files (any format) through this CONTENTdm client • CONTENTdm Web-based Add – submit digital files (any format, only simple files) thru a Web browser • Specialized workflows • Connexion digital import – submit digital files through the Connexion client • Web Harvester – harvest web content & submit digital files through the Connexion client • Integrated preservation workflow • Digital Archive – store master files & digital originals

  17. Building your digital collectionswith CONTENTdm - workflow Dublin Core metadata and files from local computer or network WorldCat CONTENTdm (1) AcquisitionStation client and (2) Web-based Add

  18. Building your CONTENTdm collections • Overview • Define your collection • Configure your metadata schema • Populate your collection • Add digital items and metadata • Share your digital collections on your CONTENTdm Web site

  19. 1.Define your collection • Configure the collection metadata schema • A group of objects (items) that • Share the same metadata scheme • Live on the same CONTENTdm server (license) • 200 collections per license

  20. CONTENTdm and the Dublin Core

  21. 2. Populate your collection • Add digital items and metadata

  22. 3. Share your digital collections on your CONTENTdm Web site Browse Advanced Search

  23. 3. Share your digital collections on your CONTENTdm Web site Multiple languages

  24. 3. Share your digital collections on your CONTENTdm Web site – End user tools

  25. Building your digital collections • Three ways CONTENTdm fits into your workflow: • Included workflows • CONTENTdm Acquisition Station – submit digital files (any format) through this CONTENTdm client • CONTENTdm Web-based Add – submit digital files (any format, only simple files) thru a Web browser • Specialized workflows • Connexion digital import – submit digital files through the Connexion client • Web Harvester – harvest web content & submit digital files through the Connexion client • Integrated preservation workflow • Digital Archive – store master files & digital originals

  26. Metadata Building your digital collections with Connexion digital import - workflow Files from your local computer or network WorldCat Connexion digital import CONTENTdm Metadata anddisplay image

  27. Connexion digital import • Option for getting your digital items into CONTENTdm • Cataloging workflows • Integrates cataloging and CONTENTdm • Via Connexion client, submit digital files stored on your local computer/network to your CONTENTdm collections • For users of CONTENTdm Hosting Service who also have an OCLC cataloging subscription • Integrated Digital Archive (optional)

  28. Building your digital collections • Three ways CONTENTdm fits into your workflow: • Included workflows • CONTENTdm Acquisition Station – submit digital files (any format) through this CONTENTdm client • CONTENTdm Web-based Add – submit digital files (any format, only simple files) thru a Web browser • Specialized workflows • Connexion digital import – submit digital files through the Connexion client • Web Harvester – harvest web content & submit digital files through the Connexion client • Integrated preservation workflow • Digital Archive – store master files & digital originals

  29. Web Harvester – Coming very soon! • Easily harvest Web content • Web pages • Web sites • Individual publications • Add Web content to your CONTENTdm collections • Provides a workflow that is integrated into both your normal cataloging and digital content management workflows

  30. Metadata Building digital collections with the Web Harvester- workflow WorldCat Websites CONTENTdm Web Harvester via OCLC Connexion client Metadata and harvested content

  31. Web harvesting via Connexion client

  32. Web Harvest set up • CONTENTdm collection • Entry point URL • Depth • Type • Honor robots? • Issue title/date • E-mail

  33. Review harvests

  34. Web harvest review • Displays • Harvests in process • Completed • Errors • Actions • Review • Delete • Ingest • View report • Cancel

  35. Web Harvester: Integrated capture and management of Web content Integrated with existing tools and workflows Cataloging workflow via OCLC Connexion client Digital collection management via CONTENTdm Access via 856 to single objects and serials via WorldCat, major search engines, and your local systems Customizable end user online access via CONTENTdm Integrated Digital Archive (optional)

  36. Building your digital collections • Three ways CONTENTdm fits into your workflow: • Included workflows • CONTENTdm Acquisition Station – submit digital files (any format) through this CONTENTdm client • CONTENTdm Web-based Add – submit digital files (any format, only simple files) thru a Web browser • Specialized workflows • Connexion digital import – submit digital files through the Connexion client • Web Harvester – harvest web content & submit digital files through the Connexion client • Integrated preservation workflow • Digital Archive – store master files & digital originals

  37. Digital Program Costs – JISC study Estimates from UK National Data Centres Acquisition & Ingest ~42% Archival Storage ~23% & Preservation Access ~35% Where are you applying your resources? http://www.jisc.ac.uk/publications/publications/keepingresearchdatasafe.aspx

  38. Challenges for digital preservation • Increasing volume of digital material to manage • Some solutions for widely published materials • Few standards & not widely implemented • Limited resources to apply to preservation

  39. Operational preservation questions • How will I store & maintain these for 5, 10, 50 years? • Where have I put them? • What is in my collection? • When will I know to take preservation actions?

  40. Secure, managed storage Automated monitoring & reports Simple, straightforward workflows Digital Archive "The Montana Historical Society has chosen the Digital Archive service as the storage facility for our digital collections. The ease of adding materials through Connexion and the secure, managed storage make the Digital Archive service the ideal solution for our needs.”—Molly Kruckenberg, Research Center Director

  41. Secure, managed storage • Digital Archive provides … • Systems management • Physical security • Data security • Data backups • Disaster recovery • ISO 9001 Certification

  42. Automated monitoring & reports • Digital Archive performs … • Manifest verification • Virus check • Fixity check (digital fingerprinting) • Format verification • Reports on … • Storage use & growth • File types • Accesses & disseminations

  43. Simple, straightforward workflows • Digital Archive fits in … • CONTENTdm collection building • WorldCat cataloging • Web Harvester • Other digital asset management systems

  44. DigitalArchive Master files on physical media mailed to OCLC Building your digital collectionswith CONTENTdm - workflow Dublin Core metadata and files from local computer or network WorldCat CONTENTdm (1) AcquisitionStation client and (2) Web-based Add

  45. Metadata Digital Archive Master file Building your digital collections with Connexion digital import - workflow Files from your local computer or network WorldCat Connexion digital import CONTENTdm Metadata anddisplay image

  46. Metadata Digital Archive Masterfile(s) Building digital collections with the Web Harvester- workflow WorldCat Websites CONTENTdm Web Harvester via OCLC Connexion client Metadata and harvested content

  47. Sharing your digital collections • Your organization’s digital collections are built and shared via the Web… what’s next? • Promote your collections • Increase discovery through WorldCat • WorldCat.org • WorldCat Local • Google • Yahoo! Search

  48. Increase discovery via Google and WorldCat

  49. Search WorldCat.org

  50. WorldCat for global discovery Thumbnail View the item

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