An Introduction to The Web-Based Communication System for Schools and School Systems

1. An Introduction to The Web-Based Communication System for Schools and School Systems

2. Home Page Features Get directions Contact the School Get the Headlines Highlight Stories Up-to-date events from all sub-calendars! School Staff All events occurring within the next 7 days automatically appear on the Home Page!

3. Sample Teacher Page

4. Teacher Page Components • “TeacherHome Page” • Education • Experience • Bio • Other Information • Calendar • Photo Album • Any feature used

5. Teacher Page Components Visitors can communicate with teachers Visitor never sees staff e-mail address. Click link to send a message…. Doris Moody doris@schoolinsites.com Hello Have a great Spring Break!

6. Requirements for Using Program: • Computer with Internet access • Internet Explorer (Microsoft’s web browser) version 6.0 (or higher)

7. To begin work in the website program: 1. Click on the Staff Only button on your website. (This generates a log-in screen) …

8. Logging in with Teacher log-in and password. dmoody@nowhere.com ********

9. Sample Teacher Log-in Screen Click Teacher Section to begin working on teacher pages SIS Information Center keeps users up-to-date with new features….

10. Review of Teacher Log-in Screen Click different links to produce screens that will permit you to fill in information on your teacher pages…… Click different links to produce screens that will permit you to fill in information on your teacher pages……

11. Posting information in Teacher Page Click the Bio link… I was born and raised in Birmingham, Alabama where I grew up with six brothers and sisters. Being a part of such a large family, I feel that I am comfortable working in a classroom of kids. • Type your text in this screen. • Use toolbar to format text. • Bullet items • Number items • Center text • Insert Images • Copy and paste text from other softwares. Click Update to save changes.

12. Check the website for updates. Click the Refresh button to ensure latest updates. Let’s explore the Hyperlink Tool….

13. www.schoolinsites.com Click Insert Link. Click here to find my favorite website. Highlight word or phrase (the word “here” in this example) Type in website address (URL) Type the following in the Bio link window. Click Insert Hyperlink (globe w/chain-link image)

14. Results of the Hyperlink Button

15. Uses for Hyperlink Tool • May be used “jump” to virtually any website (within school’s or outside) • Can be helpful with lesson assignments/projects • Use your teacher page to present helpful resources for visitors/students.

16. Features of the Teacher Calendar • Calendar may be used for “thumbnail view” of activities in classroom. • Associate forms with calendars to provide quick access to documents. • Project or assignment due dates may appear on calendar. • Room for as much detail as necessary • Teacher calendar viewable ONLY on teacher pages (doesn’t promote to home page)

17. The Teacher Calendar Click the Calendar link to add events in the classroom. Click Add Event to choose the date for the event.

18. Choose date/year Field Trip Type Title of event Give complete details…. Our field trip to the Alabama Theatre is today. We will leave the school promptly at 9:30 a.m. and will return by 2:00 p.m. Please make certain that your student is dressed in his/her school t-shirt and brings souvenir money. Sack lunches and drinks will be provided. Save to your calendar.

19. Review the Calendar posting on the website. Click the Calendar link Click the title Field Trip Details are displayed inside. More information can be displayed in the Calendar feature… What if you need to post the permission slip (form) associated with this Field Trip?

20. Features of Forms (Documents) • Post virtually anything you would distribute on paper (syllabus, study sheets, permission slips..) • May upload documents or copy content and paste into window provided (or both!) • Acceptable formats: PDF, .doc, .txt, .rtf • Associate forms with Calendar (events) • Change or delete forms as needed

21. Forms Screen Click the Forms link to add documents Field Trip Permission Slip Click to Add Form Assign a name to your form. Choose Upload

22. Click Browse… and add Form from your computer Locate Document and double-click C:\DemoDocsPermissionSlip Click Add to save to Teacher Forms

23. Forms Screen (cont’d.) Form is now on website Let’s add the form to the calendar. Click the Calendar link to bring up the calendar. Click Field Trip event to add Form

24. Associating Form with Calendar Event Choose Form from the pull-down menu Add to the calendar

25. Click the Field Trip event on the calendar See Associated Form? Click Download Form opens and may be printed by parent!

26. Features of Assignments • Assignment named as desired. • May be “scheduled” to appear and disappear. • May be edited, rescheduled, deleted or made “inactive” at any time. • May designate that assignment is shown on calendar (due date). • Use hyper-linking button to provide Internet resources and aid students/parents with assignments.

27. Assignments Demonstrated Click to Add a New Assignment…

28. Type Assignment Title Choose course (or grade level) Homework for Monday Choose date due Choose date to be posted on the website Learn how to insert an image into a Microsoft Word document. Bonus points for those who determine how to place a colored border around the image. Use this website for more information in completing this assignment. Give details of assignment….. Add Assignment

29. Help is within the program at every level Click the HELP link

30. Teachers can post virtually any information! The program suits the needs of the teacher. Whatever areas are used will be reflected as links on the teacher page.

31. What can teachers post? • “Home Page” info (bio, education, experience) • Information about the classroom (schedule, supply list, summer reading, activities, calendar) • Assignments and/or projects • Photos (fun graphics or actual photos) • Helpful website links • Forms (anything distributed on paper) • Presentations (Powerpoint, Flash) • Audio or video (Podcasts)

32. Working on other pages • Student Council (Club) page • Changing from Teacher posting to other pages • Posting Main Page information • Explanation of other features

33. Produces all new areas to populate Main Page gives overview of program (or sport or club/organization) If teacher has other interests in school activities, they may be given access (Music, Key Club, Baseball..) News reflects dated “articles” of interest regarding activities of organization, sport, etc. Locations gives ability to provide directions to offsite activities from calendar. Items posted on all calendars from sports, organizations, etc., will populate to main school calendar and home page of website Teachers may also have access to other areas of the site…

34. The Club/Organization (Student Council) Page Type Title of page Provide overview of program Add photo Save changes (post to website)

35. Logging in as Webmaster • Webmaster has highest level rights • Full control over site • Assign permissions as needed • Add additional staff or pages as needed

36. Log off as teacher. Log in as webmaster. sjackson@nowhere.com ******

37. Sample Webmaster Log-in Screen Choose Teachers Section Access any area of site

38. Choose Teacher Webmaster has access over same areas as teacher log-in. How are permissions are given to users?

39. Managing Permissions Choose Manage Permissions Click By Users

40. Choose Teacher Group Access to Teachers Section Student Council Click last name of demo teacher Need to access more pages?

41. More Webmaster Functions Choose School Admin Areas Add Additional Page(s) Add Additional Staff (users)

42. How many schools are using this program? Over 300 schools. Most of them are in Alabama. • Athens High School -http://www.athenshighschool.org • John Carroll Catholic – http://www.jcchs.org • Collins Riverside Middle -http://collins.tcm.schoolinsites.com • Oxford High School - http://oxford.ocss.schoolinsites.com • Elkmont High School - http://www.elkmonthigh.org • Burns Middle School - http://burns.mcpss.com • Hillcrest High School – http://www.hillcresthigh.net

43. Questions?