Essential Maintenance Practices for Apartment Owners who own Properties Built before 1978

1. Essential Maintenance Practices for Apartment Owners who own Properties Built before 1978

2. What are Essential Maintenance Practices? • Preventive treatments performed in residential unit, child day care facility or school.

3. Why should I conduct EMP? • Provides a lead safe environment for children! • Helps prevent lead poisoning of maintenance staff • In order to obtain a “rebuttable presumption” that the residential unit built before January 1, 1950, does not contain a lead hazard and is not the source of the lead poisoning of an individual who resides in the unit.

4. Who can conduct EMP? • Persons with Ohio Approved Essential Maintenance Practices Training • Ohio Licensed Lead Abatement Contractor • Ohio Licensed Lead Project Designer • Ohio Licensed Lead Abatement Worker

5. What areas of my unit must be included in my EMP program? • Interior surfaces of the unit • Common areas of the unit, for example: • Hallways • Entrance halls • Group gathering room • Stair wells • Exterior of the bldg • Structures on the same lot that are associated with operation of the unit, for example: • Garages • Play equipment • Fences • The lot or land the unit occupies.

6. How do I conduct EMP in my unit that was built prior to 1978?

7. Get Training • EMP course – 1 day not more than 6 clock hours • Lead Abatement Contractor – 5 days and pass the state licensing examination • Lead Abatement Worker – 4 days and pass the state licensing examination • Lead Project Designer – Contractor training 5 days + 2 days PD and pass the state licensing examination

8. After I am trained then what? • If your property was built prior to 1978 assume your paint contains lead or have a risk assessment conducted. • Perform visual examinations for deteriorated paint, underlying damage, and other conditions that may cause exposure to lead in your units.

9. Next Steps • Promptly and safely repair deteriorated paint or other building components that may cause exposure • Cover all rough, pitted or porous horizontal surfaces of the inhabited or occupied areas within the residential unit with a smooth, cleanable covering or coating, such as metal coil stock, plastic, polyurethane, carpet, or linoleum

10. Inform your Tenants and Ask for Help • Post written notices to the tenants and custodians in conspicuous locations requesting them to report their concerns • Ask tenants to report their concerns about potential lead hazards in writing • Deteriorated paint • Water leaks • Rubbing of paint • Abrasion of paint • Other situations that might lead to deteriorated paint

11. How to do the work? • Restrict access to the area by establishing containment of the work area while work is ongoing until a clearance examination is passed • Cover the floor underneath the area receiving the EMP with two layers of 6 mil polyethylene plastic or equivalent

12. Protect occupant belongings by covering them with one layer of 6 mil polyethylene plastic or equivalent or removing them from the EMP work site • Wet all painted surfaces before disturbing • Wet debris prior to sweeping to prevent the spread of lead-contaminated dust • Use HEPA vacuum as part of final cleaning

13. Cover all rough, pitted or porous horizontal surfaces of the inhabited or occupied areas within the residential unit, child day-care facility, or school with a smooth, cleanable covering or coating, such as metal coil stock, plastic, polyurethane, carpet, or linoleum • Cover any bare soil on the property, except soil proven not to be lead contaminated

14. Utilize only lead safe work practices • No Open Flame burning or torching • No Machine Sanding or grinding without a HEPA local vacuum exhaust tool • No abrasive blasting or sandblasting without a HEPA local vacuum exhaust tool • No use of a heat gun operating above 1100 degrees Fahrenheit • No Charring paint • No Dry Sanding • No Dry scraping • No Uncontained hydro blasting or high pressure washing • No Paint stripping in a poorly ventilated space using a volatile stripper that is considered hazardous

15. After work is complete do specialized cleaning • Cleaning with detergent and HEPA vacuuming potentially lead-contaminated surfaces • drop cloth • floor • walls • window components

16. Clearance Examination • After completing any maintenance or repair work that disturbs surfaces suspected or known to be painted with lead-based paint if more than one of the following • 20 square feet on exterior surfaces • 2 square feet in any one interior room or space • 10% of the total surface area on an interior or exterior component with a small surface such as window sills, baseboards, and trim Required prior to re-occupation

17. Who conducts the Clearance Examination? • Currently licensed Lead Risk Assessor • Currently licensed Lead Inspector • Currently licensed Clearance Technician

18. How is a clearance completed? • A visual assessment of the work area to identify all remaining deteriorated paint, visible dust, paint chips, debris or residue. • If deteriorated painted surfaces, visible dust, paint chips, debris or residue identified during the visual assessment the dust samples will not be collected until the clearance area passes the visual assessment;

19. Clearance • If the area passes a visual assessment then dust wipe samples can be taken • Samples sent to an Ohio Approved Environmental Laboratory for analysis

20. EMP Annual Requirements • Specialized Cleaning • Visual Inspection • Clearance Examination

21. Annual Specialized Cleaning • Perform in common areas of a building with more then one residential unit at least annually – including hallways, stairways, laundry rooms, recreational rooms, playgrounds, boundary fences, and other portions of the building and its surrounding that are generally accessible to all residents

22. Annual Specialized Cleaning • Cleaning potentially lead-contaminated surfaces with detergent • Vacuuming potentially lead-contaminated surfaces with a HEPA vacuum • Covering potentially lead contaminated soil

23. Annual Clearance Examination • Visual Assessment • Interior surfaces and all common areas of the unit • Exterior surfaces and exterior living areas of the unit • Every attached or unattached structure located within the same lot line as the unit • Garages • Play equipment • Fences • The lot or land that the unit occupies

24. Annual Clearance • Dust wipe samples • If the area passes a visual assessment • Samples are sent to an Ohio Approved Environmental Laboratory for analysis

25. Specialized cleaning and the annual clearance also required in the interior of a residential unit that is vacated by its occupants before it may be reoccupied

26. Record Keeping • Maintain a record of all EMP activities for at least 3 years • Location of the EMP activity • Date and time of the activity • Who conducted the activity with copies of training records • Scope of the work for the EMP activity • Clearance examination reports

27. Why do EMP? • Provides a lead safe environment for children! • Helps prevent lead poisoning of maintenance staff • In order to obtain a “rebuttable presumption” that the residential unit built before January 1, 1950, does not contain a lead hazard and is not the source of the lead poisoning of an individual who resides in the unit.

28. Reference • Ohio Revised Code 3742 • Ohio Administrative Code 3701-32-17