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Disadvantaged Business Enterprise

Disadvantaged Business Enterprise. April 26, 2012. Disadvantaged Business Enterprise (DBE) Special Provision/Consolidated Form Training. April 26, 2012 http://www.dot.state.mn.us/civilrights/. OUTLINE OF TRAINING CONTENT. Overview of DBE Program DBE Special Provisions Evaluation Data

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Disadvantaged Business Enterprise

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  1. DisadvantagedBusinessEnterprise April 26, 2012

  2. Disadvantaged Business Enterprise (DBE) Special Provision/Consolidated Form Training April 26, 2012 http://www.dot.state.mn.us/civilrights/

  3. OUTLINE OF TRAINING CONTENT Overview of DBE Program DBE Special Provisions Evaluation Data Certificate of Good Faith Efforts Consolidated From (GFE form) Questions and Answers

  4. Intent of DBE Program (49 CFR 26) Remedy Past & Current Discrimination; Ensure Non-Discrimination; Meet Current Legal Standards; Respond to Congress & Public Improve Program Administration

  5. 26.3 Application Federal Highway Administration (FHWA) Federal Transit Administration (FTA) Federal Aviation Administration (FAA) Includes Territories and Possessions

  6. Minnesota Contract Administration Minnesota Unified Certification Program Committee Minnesota Department of Transportation (Mn/DOT) Metropolitan Council (MET) Metropolitan Airports Commissioner (MAC) Minnesota Certification Application Committee (CAC) Meets every two weeks

  7. Minnesota Overall Goal – 8.7% New Three Year State Goal Submittals – Mn/DOT 2012 Two Step Process – Submission Must Include Methodology and Documented Evidence Used Public Participation Required in Establishing the Overall Goal DBE and Good Faith Efforts Project Team exploring Open Project Goal Review Options

  8. Project Goals Project Goals are set by analyzing: 1. Project Size and Scope of Work 2. Location of Project 3. DBE Availability 4. Other Relevant Factors

  9. DBE and Workforce Development Collaborative Formed by Mn/DOT in December of 2008 Collaborative Mission – “have the contractors and workforce participation within the Minnesota transportation industry reflect the demographics of the State of Minnesota” Eleven Project Teams – DBE and Good Faith Effort Project Team – Many Stakeholders have had input into the Development of new DBE Special Provision

  10. Continued Process Improvement Hired two DBE Specialists and one Veteran Specialist to work on contract clearances and two temporary DBE Specialists to assist with processing DBE applications; Hired an Assistant Office Director to assist in operations of the Office and to manage the development of other programs; DBE goals approved by the Director and Deputy Director of Civil Rights;

  11. Continuous Process Improvement Researched program areas to outsource while retaining the regulatory function in the DBE Section; Realigned DBE Specialist priorities and adjustment of workload assignments; Regionalized DBE staff for a greater understanding of market segmentation in the State

  12. Administrative Reconsideration If the Director determines that the ALB failed to make adequate GFE, the ALB may request an administrative reconsideration. ALB must request in writing Requests must be made by 5th business day to Deputy Commissioner Meet with Reconsideration Officials/Panel Provide written documentation or argument

  13. MN/DOT DBE Section Staff Section Supervisor: Ashanti Payne North Region (Districts 1, 2, 3, and 4) – Cole Busch South Region (Districts 6,7 and 8) – Sheila Scott West Metro Region – Igbal Mohammad Terrina White-Vasser East Metro/Transit Projects – Andrea Robinson Veterans Preference Program – Vacant

  14. Submission of Good Faith Efforts Thorough Documentation 5 Day Extensions Assistance from DBE Specialists within 5 Days August and October Letters and Documents Training and Company Meetings Pilot Project - I-694/Snelling

  15. New Consolidated GFE Form

  16. Instructions Cover Letter Copies

  17. Guidelines GFE Evaluation Criteria

  18. Part A, B, C Information Contractor Project

  19. Part D – Solicitation IF DBE GOAL NOT MET

  20. Part E – DBE Commitments

  21. Part F – Non-DBE Quotes

  22. Part G IF DBE GOAL NOT MET Rejected Quotes Why?

  23. Part H Signature

  24. Exhibit A And Field Monitoring Report

  25. Exhibit A And Field Monitoring Report Page 2

  26. Contract Clearance Form

  27. Contractor Payment Form

  28. Total Payment Affidavit

  29. Questions?

  30. DisadvantagedBusinessEnterprise Alex Tittle, Deputy Director (651) 366-3333 Alex.tittle@state.mn.us

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