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INACTIVATING A DEDUCTION IN THE NEXTGEN PAYROLL SYSTEM

INACTIVATING A DEDUCTION IN THE NEXTGEN PAYROLL SYSTEM. It has been brought to our attention that districts may need to discontinue the withholding of certain dues beginning in March, 2011 as the result of Act 2010-761 passed in December, 2010.

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INACTIVATING A DEDUCTION IN THE NEXTGEN PAYROLL SYSTEM

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  1. INACTIVATING A DEDUCTION IN THE NEXTGEN PAYROLL SYSTEM It has been brought to our attention that districts may need to discontinue the withholding of certain dues beginning in March, 2011 as the result of Act 2010-761 passed in December, 2010. It is also thought that further court action may require that these deductions be reinstated at a later date. Please use the instructions on the following pages to inactivate the appropriate deductions, if needed for the payrolls beginning in March, 2011.

  2. Using the Grand Totals section of the Payroll Register from your most recent payroll run, identify the deduction number(s) that should no longer be withheld from your employees due to the new legislative act. For this example, deduction 300, AEA will be discontinued.

  3. Select the following options within the Payroll System: • PR Setup • Deduction Master Maint

  4. Enter each deduction number that has been identified as needing to be discontinued and click the ‘ENTER’ button (or press F1). If you are not already in “change” mode, click the ‘CHANGE’ button. On tab 2, check the box labeled “Inactive” and click the ‘SAVE’ button. As shown below, you will be prompted to run the Mass Change Deduction Status transaction. Click the ‘NO’ button and do not run this transaction. You do not need to run this transaction since you may need to reactivate this deduction at a later time and would therefore want to leave your employee records set as they are currently defined. *** Repeat this process for each deduction that should be discontinued. ***

  5. Once all required deductions have been inactivated, you must reload system variables. To do this select “MCAI Functions” and “Reload System Variables”.

  6. After system variables have been reloaded, you may compute your payroll. Verify that all discontinued deductions are no longer included on the Grand Totals section of your Payroll Register Report. ***NOTE*** Deduction 300 is no longer showing on the Payroll Register.

  7. If, at a later date, these deductions need to be reinstated for your employees, you will only need to uncheck the “Inactive” flag on each of the selected deductions and reload system variables. By not running the Mass Change Deduction Status, the employee deduction records have not been affected. Therefore, if the deduction is activated at a future date, the employee deduction status and amounts will be the same as they were prior to the March, 2011 payroll. If you need any assistance, please contact our Mobile Office via Helpdesk or at (800)239-6224.

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