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Executive Secretary Agenda Items July 2019 Plenary

Get ready for the IEEE 802 Plenary Session in Vienna, Austria from July 14-19, 2019. Learn about meeting venues, schedules, registration, network details, dining options, and more.

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Executive Secretary Agenda Items July 2019 Plenary

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  1. Executive Secretary Agenda Items July 2019 Plenary Jon RosdahlIEEE 802 Executive Secretaryjrosdahl@ieee.org

  2. Event Conduct and Safety Statement • IEEE believes that science, technology, and engineering are fundamental human activities, for which openness, international collaboration, and the free flow of talent and ideas are essential. Its meetings, conferences, and other events seek to enable engaging, thought-provoking conversations that support IEEE’s core mission of advancing technology for humanity. Accordingly, IEEE is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at IEEE-related events.

  3. Event Conduct and Safety Statement • IEEE has no tolerance for discrimination, harassment, or bullying in any form at IEEE-related events. All participants have the right to pursue shared interests without harassment or discrimination in an environment that supports diversity and inclusion. Participants are expected to adhere to these principles and respect the rights of others. • IEEE seeks to provide a secure environment at its events. Participants should report any behavior inconsistent with the principles outlined here, to onsite staff, security or venue personnel, or toeventconduct@ieee.org.

  4. 802 Exec Sec Agenda Items • 6.02 II Current and Future Venue Report 10 Mins

  5. 6.02 Current and Future Venue Report • IEEE 802 Things to Know– • Thanks Face to Face Events • IEEE 802 Things to Know ppt file Emailed to EC Members 14 July. • IEEE 802 Things to Know memo sent to Attendees 11 July.

  6. What you need to know about the IEEE 802 Plenary Session July 14-19, 2019 Vienna, Austria

  7. Who is Meeting Where and When • Scheduled Sessions • http://schedule.802world.com/schedule/schedule/show • Meeting Space Maps • Map Page: http://802world.org/plenary/meeting-map/ • How to read room numbers on schedule • IEEE 802 will be using 3 Levels of the Austria Center Vienna • Level 1, Level 0, Level -2 • Room Numbers listed with the level first and room second. • Example: Monday 13:30-15:30 802.21 Media Independent Services 0.51 • Subway Stop for Austria Center Vienna • Underground line U1 (red) • U1 station Kaisermühlen, VIC • Exit Schüttaustrasse • SUBWAY MAP: https://www.wienerlinien.at/media/files/2018/svp_281610.pdf

  8. Where to Attend Sessions, Pick Up an Event Name Badge and Log Session Attendance • Austria Center Vienna Bruno-Kreisky-Platz 1A-1220 Wien • Name Badges, Registration and Event Information • Registration desk just to the left of the Main Entrance, Level 0 • Sunday July 14th 5:00 PM – 8:00 PM • Monday July 15th – Thursday July 18th 7:30 AM – 5:00 PM • Friday July 19th 7:30 AM – 12:00 PM • Registration Website • https://www.regonline.com/registration/Checkin.aspx?EventId=2560502 • Attendance Tool (IMAT) • https://imat.ieee.org/my-site/home

  9. Internet - Meeting Network • Meeting Space Network • Austria Center Vienna IEEE 802 Meeting Space and Break Areas • SSID: IEEE802 • Password: ieeeieee • Wireless Encryption Protocol: WPA2 Pre Shared Key • Meeting Space Network Help • To the left of the Main Entrance on Level 0 • Linespeed Staff will be available • IEEE 802 Business Lounge with Meeting Space Network • To the left of the Main Entrance, Room 0.30 on Level 0 • Open to all for comfortable networking during the day.

  10. Getting Something to Eat and DrinkAttendee Food and Beverage Breaks AM Coffee/Tea Break • Monday – Thursday • 10:00 AM – 11:00 AM PM Coffee/Tea Break w/snacks • Monday – Thursday • 3:00 PM – 4:00 PM Foyer E and Foyer F, Level 0 Lunch Service • Monday – Thursday • 12:00 PM– 1:30 PM Friday Lunch Service • For attendees of Friday Meetings • 12:00 PM– 1:30 PM Main Entrance Hall, Level 0 Food and Beverage for Registered Attendees Only Please

  11. Request for information from 802 Plenary WG Attendees • We need to try to get an accurate count to prepare for the Breaks and Lunch on Friday. • During your WG Opening Plenary, we need to determine how many will be staying to attend the 802 EC Closing Plenary, the 802.11 Closing Plenary and/or the 802.1 " IEC/IEEE 60802" meetings on Friday July 19. • Please report back to Jon by end of day Monday July 15 • Questions to Ask: • If you be at one of the three meetings on Friday ( 802 EC Closing Plenary, the 802.11 Closing Plenary or the 802.1 " IEC/IEEE 60802" meeting ) will you participate (eat/drink) : • with the AM Break? • with Lunch? • with the PM Break? Please report all three numbers as it will effect our guarantees for F&B expenses for Friday.

  12. Audio Visual If you have any difficulty with the projectors, screens, or microphones in your meeting room kindly contact: Face to Face Events staff at the Registration & Information Desks OR Email: dawns@facetoface-events.com Skype: dslykhouse

  13. Tourism Information • Tourism Vienna Austria Website https://www.wien.info/en • Interactive Map Vienna https://www.wien.gv.at/stadtplan/en/ • Restaurants https://b2b.wien.info/en/destination-guide/dining-shopping • Vienna City Card https://www.wien.info/en/travel-info/vienna-city-card • Purchase Vienna City Card Online https://www.viennacitycard.at/index.php?lang=EN • Vienna City Card App https://www.wien.info/en/travel-info/vienna-city-card/city-card-app

  14. Public Transportation Vienna's public transport network of five subway lines, 28 tram lines and 129 bus lines bring you quickly and reliably to your destination. Public Transportation Information https://www.wien.info/en/travel-info/transport • Public Transportation TicketsThe tickets are valid in all trams, buses and subways. Each stamped single ticket is valid up to the destination, including multiple transfers.Single ticket: € 2.40 (Children € 1.20) • 24-hour Vienna ticket: € 8,00 48-hour Vienna ticket: € 14,10 72-hour Vienna ticket: € 17.10 • Vienna weekly ticket : € 17,10 valid Monday to Monday at 9.00 am • Single tickets are also available in trams with a surcharge for € 2.60 (children: € 1.40). They are valid for one ride including transfers. Children up to six years of age travel for free.  • Tickets are available at:* the multilingual ticket machines (subway stations)* all advance sales points and the online shop of the Vienna Lines* most tobacco shops* Mobile phone ticket, which can be used to buy Vienna day tickets and single tickets

  15. Meeting Planner Contact InformationFace to Face Events Event Office(s) Meeting Planner Direct Dawn Slykhouse Mobile # 1 (408) 594-1342 Email: dawns@facetoface-events.com Skype: dslykhouse Lisa Ronmark Mobile # 1 (604) 316-4947 Email: lisa@facetoface-events.com Skype: lisa.ronmark Requests/Inquiries/Schedule Updates 802info@facetoface-events.com • Meeting Planner Office • Suite F, Level 0

  16. Emergency Information In the Austria Center Vienna there is an Emergency Attendant Office, located near E Hall 2 on Level 0. The room is marked with a red +. In case the worst should happen, here are the most important telephone numbers in Vienna. • Fire service: 122 • Police: 133 • Ambulance / rescue: tel. 144 • Emergency doctor: tel. 141 • European emergency: tel. 112 • Vienna Med doctor's hotline for visitors (0-24): tel. +43-1-513 95 95 • Evening and weekend dental service (taped service): tel. +43-1-512 20 78 • Evening and Sunday drugstores (0-24): tel. 1455

  17. 2019 Future Venues • November 10-15, Hilton Waikoloa Village, Kona, HI, USA

  18. 2020 Future Venues 15-20 March 2020 12-17 July 2020 Sheraton Centre Montreal, Montreal, Canada 8-13 November 2020 • Hilton Atlanta, Atlanta, GA, USA • Marriott Marquis Queen’s Park, Bangkok, Thailand Contract Executed Contract executed Contract Executed

  19. 2021 Future Venues 14-19 March 2021 11-16 July 2021 Madrid? 14-19 November 2021 • Hyatt Regency Denver at Colorado Convention Center • Hyatt Regency Vancouver Contract Executed Open for Proposals Contract executed

  20. More Future Venues • Committed Future Venues – Contract Executed • 2022 July 10-15 - Sheraton Centre Montreal • 2023 Nov 12-17 – Hawaiian Village (Oahu) • 2027 Nov 14-19 – Hawaiian Village (Oahu) • Potential Venues: - Discuss on Thursday Future Venues AdHoc • 2021 July 11-16 – Marriott Madrid, Spain • 2023 July 9-14 – Estrel, Berlin, Germany

  21. Request for WG Straw Poll concerning this Venue • How many people would like to come back to this venue (did you like the venue) (Y/N)? • (Please report Yes and No results from your closing plenary meetings)

  22. Future Venue AdHocS --

  23. Next Venue Meeting planning – Thurs 7:30 am • Proposed Agenda: • Start time 7:30 am • Review meeting space plan for 2019 July Plenary • Hilton Waikoloa, Waikoloa, Hawaii • Adjourn 8:00am

  24. Future Venues AdHoc – Thurs 8 am • Proposed Agenda: • Start time – 8:00 am • Venue locations: • Austin JW Marriott – (Con) • Melbourne Australia • Baltimore (Bob) • Open RFP for 2021 dates – • July – Europe – Spain/Germany/Prague/Den Haage • Open RFP for 2022 dates – • March and November (Asia/US Domestic) • Open RFP for 2023 dates – • March – (US Domestic) • July – Estrel Berlin – date held • End time – 9:00am

  25. 4.01: II Future Venues AdHoc Report 8.044 II Executive Secretary Report 8.06 II Announcement of 802 EC Interim Telecon (Tuesday 1 Oct 2019, 1-3pm ET ) 8.07 II Call for Friday Closing EC Plenary

  26. F4.01 Future Venue AdHoc Report

  27. Straw Poll Results for Returning to This Venue • Would you like to return to this venue? • 802.1 -- Y: N: • 802.3 -- Y: N: • 802.11 – Y: N: • 802.15 – Y: N: • 802.18 - Y: N: • 802.21 – Y: N: • 802.22 - Y: N: • 802 EC – Y: N:

  28. Future Venue Insight • Future 802 Plenary Sessions in 2019: • November 10-15, Hilton Waikoloa Village, Kona, HI, USA • Contract Status doc 802 EC-16/66r9: https://mentor.ieee.org/802-ec/dcn/16/ec-16-0066-09-00EC-802-plenary-future-venue-contract-status.xlsx • Future Calendar I have been asked to post the IEEE-SA Calendar to Mentor for your reference. I have added the 802 (and 802W) meetings as well to show the combined calendar. 2019 Calendar: https://mentor.ieee.org/802-ec/dcn/19/ec-19-0041-00-00EC-2019-sasb-calendar-with-802-meetings-added.doc 2020 Calendar: https://mentor.ieee.org/802-ec/dcn/19/ec-19-0042-00-00EC-2020-sasb-calendar-with-802-meetings-added.doc

  29. 802 Plenary Nov 2019 • Save the Date: Nov 10-15 • Hilton Waikoloa Village, Kona, HI, USA • Registration target to open: First part of August • Please Note that there will be a choice of reserving the Ocean Tower or Palace Tower.

  30. *F8.045 Executive Secretary report LMSC 802 – P&P list of major duties: • Oversee Venue selection – • Present summaries of venue options. • Oversee activities related to facilities and services • Carry out Duties of Treasurer if Treasurer unavailable • Chairs Guideline list of major duties: • 1) 802 Meetings: Efficiency Improvement • 2) 802 Plenary Sessions: Facilities and Services • 3) IEEE 802 Registration Database • 4) Assist IEEE 802 Treasurer

  31. F8.06 – Announcement of 802 EC Interim Telecon (Tuesday 1 October 2019, 1-3pm ET) • Agenda for Interim EC meeting – Tuesday 1 Oct 2019 1-3PM ET • Initial Proposed Draft Agenda • Welcome/Intro/Approve Agenda  - Nikolich  5 min • Report: EC Action Item Summary - D’Ambrosia 10 min • Venue Issues: • Report:Nov 2019 Plenary Status - Rosdahl  3 min • Report on 2021/2022 Future Venue Contract status - Rosdahl 8 min • Formal Actions – Motions from WG Chairs • Other Reports from WG Chairs • Rules and P&P Issues • Review AudCom responses -Gilb 15 Min • Updates to the Chair’s Guidelines -Gilb 15 Min • report on Ombudsman text updates -Law 10 Min • Per Chairs Guideline – Confirm during the Closing EC Plenary.

  32. *F8.07 – Call for Tutorials for November 2019 Plenary • Tutorials to be held Monday, 12 November 2019 • Tutorial Request form: http://www.ieee802.org/802_tutorials/802_Tutorial_Request_Form.doc •  As a reminder please refer to Chair's Guidelines section 2.5 Tutorials for the logistics for participating in sponsoring/presenting a Tutorial. • Note that Tutorial times are 80 minutes with 10 minutes to allow for presenters to setup and depart. • All requests for Tutorials must be made by 27 Sept 2019

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