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Accounts and monthly report to be submitted by the Institutes to PIU

Accounts and monthly report to be submitted by the Institutes to PIU . Accounting and Finance.

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Accounts and monthly report to be submitted by the Institutes to PIU

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  1. Accounts and monthly report to be submitted by the Institutes to PIU

  2. Accounting and Finance Separate Books of Account will be opened for the project at the institution. The books of account and records will primarily consist of (i) Cash Book, (ii) Bank Book, (iii) Contract Control Register, (iv) Serial payment order files along with all supporting documents, (v) Bank reconciliation statements, (vi) Cash Flow statements regularly updated, (vii) Budget control Register and (viii) Serial Budget Monitoring voucher Files.

  3. Name of the Month FY:200….. Cash Book Debit

  4. Name of the Month FY:2011….. Bank Book Debit

  5. Contract Control Register Package No: Total Contract Amount: Date of Award:

  6. Bank Reconciliation Statement of ............ as at the end of month

  7. Cash Flow Statement

  8. Budget Control Register Name of the activity/head: Modernization of equipment & teaching

  9. Accounting and Finance (Contd..) l Monthly, quarterly, and annual financial statements will have to be submitted to the PIU. The formats for these are enclosed at Annexures A-1 and A-2 to this Manual. The format for the annual statements will be circulated at the appropriate time. lIPMU and IMC must oversee accounts and cash flows on a regular basis and this should be a mandatory item on all meeting agenda. lAccounting and finance staff at the institution level will hold themselves in readiness at all times for surprise audits.

  10. Reports to be submitted Monthly Report The Following monthly & quarterly Financial Report will have to be submitted to the PIU: (a) Cash and Bank Balance, (b) Advances (c) Sundry Creditors (d) Expenditure Summary (e) Drawdown

  11. Annexure: A-1 Institution Name: Beneficiary Code: Monthly Financial Report: For the month of -----------, 20— Part I: Cash and Bank Balance Part II: Advances

  12. Part III: Sundry Creditors Part IV: Expenditure Summary

  13. Part V: Drawdown A2 Quarterly Statements Same statements as above to be made for each quarter.

  14. Thank you

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