The 5W Process

1. The 5W Process For Effective and Coordinated Response

2. 5W – What it means • 5W is an acronym that stands for Who’s doing What, Where, When and for Whom • Some agencies, clusters/sectors use 3W, others use 4W. Others include Why to make it 6W • 5W is a component of information management for effective, coordinated response, activity and gap analysis.

3. 5W – Rationale • 5W data is essential for advocacy and resource mobilization for education • 5W data can help to eliminate duplications, to inform decisions, and help actors (donors, government, responders) to ask better questions. • 5W data can help to eliminate duplications, to inform decisions, and help actors (donors, government, responders) to ask better questions.

4. 5W – Information Sources • Updates from Sector/EiE networking meetings • Sectoral/Working Group briefings • Through monitoring mission reports. • Through the use of the 5W template • Through reports and online dashboards • Much more.

5. Responsibility and Reporting • OCHA works with Cluster and/or Sector Information Management Officers (IMOs) to design tools or templates to collect 5W data • The partners provide their respective Cluster or Sector IMOs with updated data on their planned, ongoing or completed activities, the location of these activities and related timelines on a regular basis • The IMO oversee the compilation of data from all the partners into one matrix, checks, verifies and cleans it to rid it of errors and outliers, analyses it, and oversees its internal and external dissemination • The IMOs work with the Cluster/Sector coordinators on clearance processes before such data is reported to OCHA or disseminated using any dissemination platforms.

6. 5W – Who?

7. 5W – What?

9. Geograpgical Data • Geospatial data is geo-referenced or location-specific data. It is data that is geographically tagged to a place on the earth’s surface. • Forms of geo-spatial data include: - Polygons (for instance a lake or forest), - Lines (for instance a road or river) or - X,Y points (a school, borehole, or clinic). • Let’s look at the following illustration

10. Forms of Geospatial Data Image Source http://neondataskills.org/R/open-shapefiles-in-R/

11. X,Y Points • X,Y points are also called GPS coordinates • GPS coordinates represent the location of a feature in terms of latitudes and longitudes. • Every feature on earth can be tagged to a specific location in terms its longitudes and latitudes • Latitudes are imaginary lines that run from east to west. Longitudes run from north to south. • The terms ‘northings’ and ‘eastings’ are some times used to denote the above, respectively.

12. Collecting GPS Data • Collection of GPS coordinates can be done using a GPS receiver or a smartphone • A GPS Receiver points to more than one satellites to collect the coordinates with the highest precision levels • Collection of coordinates needs to be done outside a building, and with little or not obstruction • Limitation: they’re expensive for most partners to afford.

13. Almost all smartphones have embedded GPS’. • Apps provides friendly interfaces to collect the GPS coordinates using smartphones. • Android users – download the Simple GPS Display • iOS users – launch the Compass app • Windows users – search for an app in Windows Store

14. Why GPS Coordinates? • To accurately represent schools and other features of interest, e.g. IDP camps, police posts, health centers, etc. on maps • To produce maps and visuals (info-graphics) which can be understood easily without using lots of text. • To facilitate seamless geographical analysis and facilitate easy access to the beneficiaries and location of education facilities of interest.

15. 5W – When and for Whom

16. Essential

17. Humanitarian Data Exchange (HDX) The Humanitarian Data Exchange (HDX) is an open platform for sharing data. • https://humdata.org/ • https://data.humdata.org/ The goal of HDX is to make humanitarian data easy to find and use for analysis. HDX allows members of the humanitarian community to contribute datasets in different formats – CSV, XLS, SHP, Zip, and much more.

18. Humanitarian ID (HID) In any humanitarian crisis, an accurate contact list is critical to ensure effective response • https://humanitarian.id/#/ • http://about.humanitarian.id/ Humanitarian ID provides a centralized authentication service for use by the humanitarian community.

19. Data Collection and Analysis - KOBO Toolbox Quickly collecting reliable information in a humanitarian crisis is the critical link to saving the lives of the most vulnerable. KoBo Toolbox is a suite of tools for field data collection for use in challenging environments. http://www.kobotoolbox.org/

20. IM Coordination Forums - IMWG IMWG: Information Management Working Group (IMWG) is an open forum of information management focal points from clusters/sectors and humanitarian organizations. Purpose:To strengthen humanitarian information management to support improved decision making in emergency preparedness and response.

21. Contacts Richard SennogaEducation Sector Information Management OfficerEducation in Emergencies Working Group - NigeriaSeconded by iMMAP Inc., www.immap.orgrsennoga@immap.org, rsennoga@unicef.org, richsenoga@gmail.comTel. +234 708 459 8000, +234 908 784 9251Skype - richsenoga