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Preparing for Your Promotion Board MajGen R. L. Bailey, USMC Maj B. S. Taylor, USMC

Preparing for Your Promotion Board MajGen R. L. Bailey, USMC Maj B. S. Taylor, USMC. Agenda. Authority Pre-board Actions Board Process General Info Areas of Concern. Authority. Title 10, United States Code

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Preparing for Your Promotion Board MajGen R. L. Bailey, USMC Maj B. S. Taylor, USMC

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  1. Preparing for Your PromotionBoardMajGen R. L. Bailey, USMC Maj B. S. Taylor, USMC

  2. Agenda • Authority • Pre-board Actions • Board Process • General Info • Areas of Concern

  3. Authority • Title 10, United States Code -Chapter 36: Promotion, Separation, & Involuntary Retirement of Officers on Active Duty • Chapter 1400: Promotion & Retention of Officers on the Reserve Active-Status List • Secretary of the Navy - Process “owner”

  4. Pre-Board Actions

  5. Promotion Board Schedule • Published in MARADMIN • FY14 schedule: MARADMIN157/12 • Contains: • Convening dates • Personal responsibilities • PME Cert in OMPF • Photo • Complete and Accurate record • How & where to submit update material • Address/Website/POC info

  6. Officer Convening Notice • Published in MARADMIN • By law due at 30 days • Contains: • Promotion zones • Personal Responsibilities • Digital photos • How & where to submit update material • Address/Website/POC info

  7. WHAT NOT TO LOOK LIKE

  8. WHAT NOT TO LOOK LIKE

  9. Officer Precepts • Board Charter • Membership • Selection Opportunity • Confidentiality • SecNav Guidance • No Career Path • Skill Shortage • Continuation • Joint / Acquisition • PME • Adverse Information • Selection Criteria: “Best & Fully Qualified”

  10. BOARD PROCESS

  11. Board Membership • Title 10 and SECNAVINST rules • MMOA-3 coordinates via MCBUL 5420 • Reflects the composition of the Corps • Aviator/Ground Combat/CSS mix • Minority/female representation • 50% rule for USMCR boards • 1 x MajGen • 20 x Cols

  12. Population by Zone Above Zone In Zone Below Zone

  13. Case Preparation GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote IN OUT BRIEF FULL PREP CASE PREP BRIEF / VOTE • What’s in a case file? • - MBS, OMPF, & any communication from the Officer (Letter of Rec., photo, etc.) • Cases assigned randomly • Typically take 30-60 minutes to prepare

  14. Full Prep of In Zone to establish a baseline & determine Competitiveness Short Prep of AZ, then BZ to determine Competitiveness relative to IZ AZ IZ BZ Case Preparation

  15. In/Out Voting GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote IN OUT BRIEF FULL PREP CASE PREP BRIEF / VOTE • Briefing the Above Zone & Below Zone Population • Determine “Premier” cases • Short 2-3 minute brief of AZ cases • 1 “Yes” Vote from any member makes you a “premier” case. • - Must brief all Above Zone • - Brief Below Zone by exception

  16. Full Preparation GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote IN OUT BRIEF FULL PREP CASE PREP BRIEF / VOTE • Remember we did a short Prep of AZ/BZ cases? • Time is allotted to ensure Premier Cases have the same level of preparedness as In Zone cases

  17. Brief/Vote GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote IN OUT BRIEF FULL PREP CASE PREP BRIEF / VOTE • Brief 8 to 10 minutes per case • Vote • - Select to # Authorized to Select • - Criteria: “Best & Fully Qualified”

  18. Briefing Guide

  19. VOTING PROCESS • Voting Criteria • 1ST ROUND IS ALWAYS UNINAMOUS • 21 – 0 • Board President sets voting criteria for every iteration until desired allocation is reached

  20. What is Relative Value? • RV is a numerical representation of how a single fitness report compares to other reports written by the same RS on Marines of the same grade • RV= TOOL that displays RS’s marking philosophy • RV should be used within the context of all other information on the report • RV=Common Language that translates the RS’s Marking Philosophy (fitrep average ) by grade of Marine reported on • RV Levels the playing field among RSs reporting on Marines of the same grade 20

  21. How does RV Work? Below 90 RV doesNOTmean Below Average Performance • First, you must calculate the Fitrep Average. • Each of 14 attributes has a value from A through H: • A=1, B=2, C=3, D=4, E=5, F=6, G=7, H=Not Observed • Avg. of all observed attributes=Fitrep Average • i.e. a straight B report (28/14) = 2.0 • Then, you calculate the Relative Value. Which works off of a curve scaled from 80 to 100 • Highest=100; lowest=80; average of all reports= 90 • RS average (90) derived from the total value of all observed reports divided by the total number of observed reports • 1.5+2.0+3.0+4.0+4.4+4.6+5.0/7=3.5 • RS must process at least three reports on Marines of the same grade before RV is displayed on MBS • REMEMBER: Approximately Half of all observed fitreps (Sgt – LtCol) will be less than 90 RV RS Average = 3.5 1.5 2.0 3.0 4.0 4.4 4.6 5.0 90 100 80

  22. What do the numbers mean? • Board members are always briefed that the context of the particular report is always important • Relative Value * 90 RV is not the magic # • RV broken down into thirds • Upper: 93.34 to 100 • Middle: 86.67 to 93.33 • Lower: 80.00 to 86.66 • Para 4006.4.b, “Grades are earned by the MRO’s displayed efforts and apparent results; they are not given to attain a perceived fitness report average or relative value”

  23. 23

  24. AREAS OF CONCERN

  25. Communication to the Board • Title 10 USC, § 614 & 14107 authorizes "written communication to the board, which the officer deems relevant.” • Send one version only • Must be signed by eligible officer. • Must arrive by midnight the day BEFORE the date the board convenes. • Verify receipt on web-site • OfficerPromotionSection@USMC.Mil

  26. Tips on What to Send! • Photo taken within the last 12 months • Missing/Unreadable information from OMPF/MBS • Copy of your latest Fitness Report • PME Cert’s for OMPF! • Current Assignment/Duty Station • Letters of Recommendation • “Horse Blinder” Issues

  27. Eligible Marines • “Express Mail” • Timely fitness report submission • Accurate Section A • Don’t GROW • Photo rules per MARADMIN 003/09 • PME reflected on MBS and OMPF! • Request Audit of record; MMSB-31

  28. Command Reps • Know your Marines • Eligibility status • Timely fitness report submission • CMC White Letter 02-06: “Responsibilities for Selection Board Preparation” • http://hqinet001.hqmc.usmc.mil/dmcs/Directives/White%20Letters/2006/02-06.pdf

  29. In Summary! • Familiarize yourself with the Promotion Schedule • Read Convening MARADMINS • Ensure OMPF & MBS are accurate & complete • Submit a Photo; Ensure IAW MARADMIN 003/09 • Ensure documentation of PME completion /OMPF • Communicate with the board on important issues • Make sure the Promotion Branch received info

  30. OFFICERS BOARD PREP • BE PREPARED • Arrange For Audit Of Your Record W/MMSB In Advance • READ THE MARADMIN’s (“Board Schedule” & “Convening”) • Convene Dates • Promotion Zones • Instructions On Ordering/Updating Record (Viewable on MOL) • How And Where To Submit Update Material • How To Communicate W/The Board • AREAS OF CONCERN • Timely Fitness Report Submissions to MMSB (Into OMPF) vs MMPR (As Update Material) • Ensure Photos IAW MarAdmin 003/09 • PME: Completion Certificate Must Be Present In OMPF • Letters Of Recommendation…”May Help, Won’t Hurt” • YOUR PERSONAL RESPONSIBILITY TO ENSURE A COMPLETE & ACCURATE RECORD IS BEFORE THE BOARD

  31. FREQUENTLY ASKED QUESTIONS • Q: If I’m in the above zone, does a letter from a GO/FO guarantee that my case as premier? • A: NO. Many factors go into consideration to determine a premier case.

  32. FREQUENTLY ASKED QUESTIONS • Q: If I miss the deadline to mail material to the board, what can I do? • A: Depends on what it is. Communication/Letters to the board will not get in to the Board Room after the deadline published in the MARADMIN…HOWEVER…

  33. QUESTIONS?

  34. Tools • Officer Promotion Video on MarineNet • OMPF Online via MOL • MCO 1400.31C: MARCORPROMMAN, VOL 1, OFFPROM • MCO 1610.7F: PERFORMANCE EVALUATION SYSTEM

  35. Points of Contact • Mailing Address for Promotion Boards: President FY1X USMC/R (rank) Selection Board Harry Lee Hall 17 Lejeune Rd Quantico, Va 22134 • Officer Promotion (MMPR-1): Comm: (703) 784-9703/4/5/6 DSN: 278-9703 • Officer Counseling & Evaluation Section (MMOA-4) Comm: (703) 784-9281/2/3or 800 634-7988 • Policy and Research Unit (MMSB-31) Comm: (703) 784-5686 / 3997

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