Power Point Presentation - Advanced

1. Power Point Presentation - Advanced Julia J. Stahl Distributed System Specialist

4. Lessons • Enhance a presentation using other sources and drawing features • Use summaries and templates • Use the automation features to enhance a presentation

5. Chapter 1: Enhancing a Presentation • Open your previous presentation • Add a table from Word • Go to Insert, down to picture, to MS Word Table

6. Entering Data into Tables

7. Format a table from Word Import text

8. Insert a file from Word • Go to Insert • Object • Create from file • Browse • Find file and insert it • Can edit text inside text box

9. Creating a Table • Go to Insert • Click on Table • Decide how many rows and columns you will need • Put that information into the correct column • Click OK

10. Creating a Table

11. Modify a table • Adjust the size of cell so that content fits • Double click on the line between the two cells • Long Term and Short Term will fit on the same line • Grab the grid line and shorten the boundary • You cannot make the cell too small

12. Adding Auto Numbered Bullets • Can change bullets to numbers • Highlight what you want bulleted • Go to Bullets on the formatting bar • And click • You can also go to Format • Down to Bullets • Choose Numbered • And pick the format that you want

13. Change the size of the numbers • Highlight the lines • Right click the mouse • Click on Bullets and Numbers • Click on the Numbered tab • Change size to 115 • Change the color to Red

14. Adding Graphical Bullets • Change the bullets • Highlight the text • Right click the box • Go down to Bullet and numbering box • Select the Bulleted tab • Select “Picture” • Select “OK”

15. Chapter 1 - Review • Enhancing a presentation using other sources • Creating and modifying a power Point table • Customizing a presentation with auto numbered and graphical bullets • Using a character for a bullet

16. Chapter 2 – Format and Layout • Copying a slide from one presentation to another • Insert - slides from files • Choose the browse button • Choose which program you want to take the slides from • Then choose which slides you want. • Power Point will format slide to the new layout

17. Applying different Auto Layout • Can change a slide layout • Go to “Common Tasks” • Choose “Slide Layout” • Choose an organizational chart layout

18. Organizational Chart

19. Modify an Organizational Chart

20. Find and Replace a word • Can change a word throughout a presentation • Go to “Edit” • Down to “Find and Replace” • You can then choose a word that you want to find and a word that you want to replace it with

21. Tab Formatting • Preset tabs are set about every 10 spaces • You cannot put tabs in when you have bullets • You must do it with just a paragraph • To get a paragraph without bullets you must select a empty slide and then select “text box” from the bottom tool bar

22. You can have a paragraph here and input data without bullets. This is very good if you do not want bullets to point out several items in your topic. Tab items

23. What Will Be Covered (copied) • Create a Presentation • Use Built-in Presentations • Use Auto Content Wizard • Edit Individual Slides/Entire presentations • Make a Chart • Present a slide show • Spell Check • Print Slides

24. Chapter 2 - Review • Applying different layouts to a presentation • Copying a slide from one presentation to another • Building an organizational chart • Using “Find and Replace” feature

25. Chapter 3 - Drawing • Adding Shapes • Must be in slide view or normal view • Go to AutoShapes • Pick Block Arrows • Click on the three types of changes • Change color • Click on down arrow next to the fill effects

26. Drawing Hello everyone Click on each item and check the handles – the arrow has three yellow handles – that is because it is a 3 dimensional look

27. More fun Hello everyone Change colors – right click on item – go down to format auto-shape – click on the down arrow of color – go to fill effect – choose what you want

28. Rotating an object Hello Right click on the object – format word art from shortcut menu – move to the size tab – Rotate field – type 90 for 90o rotation Hello Hello

29. Aligning and Distributing Objects • Click pointer and drag over all the words • Click on draw on the bottom of the window • Choose Align or Distribute • Click on Align top • Select all the items • Click on draw button – distribute horizontally

30. This is fun!!! This is fun!!! This is fun!!! This is fun!!! This is fun!!! This is fun!!! This is fun!!! This is fun!!!

31. Draw lines, rectangles and more • Draw and object • Draw an oval – double click on the oval on the bottom of the page • You can see the different property changes

32. Adjusting Color and ContractAdjust Position & Visibility Properties • Draw an oval from the bottom of the screen • Double click on the oval • Change the color • Then select the semi transparent button

33. The Order of Objects • Newly created objects are put in front of the older objects • Right click on one of the objects • Click on Bring to Front • This will bring it in front of the top of all the layers This is fun!!! This is fun!!! This is fun!!! This is fun!!!

34. Customizing Clipart and other objects by grouping • Right click on the item, down to grouping, and click ungroup • Choose just the ? • Right click – format auto shape • Choose the color you want • Right click on the object again – choose grouping, regroup

35. Chapter 3 - Review • Adding shapes and drawing objects • Modifying, moving and rotating objects • Customizing Clipart • Using the grouping feature and changing colors

36. Chapter 4 – Summaries and Automation • Automatically Create a Summary Slide • Using a Summary Slide allow the preview or review of a presentation • A Summary Slide will summarize all the titles of any selected slide by creating a new slide with the titles of the selected slides as bullets

37. Summary Slides • Summary slides are created in “slide sorter view” • Create summary slides to review the entire presentation • Select all of the slides – Ctrl + A • Click on • This will be placed the summary slide at the beginning of the presentation

38. Review Slide • Power Point Presentation - Advanced • Lessons • Chapter 1: Enhancing a Presentation • Entering Data into Tables • Format a table from Word • Insert a file from Word • Creating a Table • Creating a Table

39. Review Slide (cont.) • Modify a table • Adding Auto Numbered Bullets • Change the size of the numbers • Adding Graphical Bullets • Chapter 1 - Review • Chapter 2 – Format and Layout • Applying different Auto Layout • Organizational Chart

40. Review Slide (cont.) • Modify an Organizational Chart • Find and Replace a word • Tab Formatting • You can have a paragraph here and input data without bullets. This is very good if you do not want bullets to point out several items in your topic.

41. Review Slide (cont.) • What Will Be Covered (copied) • Chapter 2 - Review • Chapter 3 - Drawing • Rotating an object • Aligning and Distributing Objects • This is fun!!! • Draw lines, rectangles and more • Adjusting Color and Contract

42. Review Slide (cont.) • The Order of Objects • Customizing Clipart and other objects by grouping • Chapter 3 - Review • Chapter 4 – Summaries and Automation

43. Adding a Action Button • Go to Slide Show • Down to “Action Button” • Choose the sound button

44. Applying Animation Effects • Be sure you are in slide sorter view • Click on the slide you want animation effects to appear • You can choose from the top tool bar with transitions and effects

45. Hiding Slides • You must be in Slide Sorter View • Choose which slide or slides you want to hide before giving the presentation • Hiding slides is simple • Right click on the slide you want to hide – and choose “hide slide” • Hiding a slide means that it will be skipped when the slide show is presented. • If that slide was included in Summary Slide, it’s title will still show up as a bulleted item

46. Presentation Speed • You can change the presentation speed to any number of seconds you want • You can have one at 4 seconds and another one at 10 seconds • Or you can have them all at 5 seconds

47. Delete a Slide • Make sure you are in slide sorter view • Click on the slide you want to delete • Hit the “delete key” • The slide is completely removed from the presentation

48. Automatically Create an Agenda Slide • Select slide 2nd to the end by holding down the control key • Then click the summary slide on the slide sorter tool bar

49. Insert a Excel Chart • Insert a new slide • Click the one with a chart • You can change the numbers in the chart to what you want

50. Excel Chart