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Montgomery County Board of Elections

Montgomery County Board of Elections. Election Inspector Training. Purpose. Enforce NYS Election Laws Ensure Voters Rights Election day protocol Voter Education – The new mark of voting. At the Polls. Inspectors are in charge One chairperson at each district Officiate as a board. Count.

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Montgomery County Board of Elections

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  1. Montgomery County Board of Elections Election Inspector Training

  2. Purpose • Enforce NYS Election Laws • Ensure Voters Rights • Election day protocol • Voter Education – The new mark of voting

  3. At the Polls • Inspectors are in charge • One chairperson at each district • Officiate as a board Count Open Sign Verify Affidavit ID Close Oaths Assist

  4. Changes this year • Election Coordinator • PIP at each poll site • Onsite voting machine tech • Affidavit overseer • Voter Greeter • An inspector at a district • Regional Technician • Prior custodian

  5. Opening The Polls • Arrive one hour before opening • Confirm Security Seals on Imagecast voting machine and Security Bag • Inventory supplies • Use the inventory list in suitcase • Count all ballots and record on ballot transmittal • Arrange polling area • Put up signs and sign posts • American flag • Distant markers • Voting/privacy booths • Start voting machine • Not working properly – contact PIP

  6. INSPECTORS RECORD SEAL NUMBERS IN THIS COLUMN THEN REMOVE ONLY #2 AND #3 AFTER REMOVING AL L SUPPLIES FROM BALLOT BOX (CABINET) AND TURNING ON MACHINE CLOSE AND LOCK DOOR AND PLACE A NEW SEAL ON DOOR RECORD THAT NUMBER HERE

  7. Ballot Transmittal Form

  8. Poll Watchers • Are appointed by a party or candidate • Be a resident of county • Must have a certificate signed by party officer or candidate • Certificate to be on display at inspector’s table and returned to BOE at close • Are entitled to: • Observe the opening and closing of polls • Ask questions, make lists, acquire info as to who has voted, and challenge a voter • Cannot sit with inspectors or act as greeters

  9. Processing Voters • Verify voter • Ask their name and verify if address is correct • If their address is incorrect, and still in district then complete the name/address change section in front of poll book • Compare signatures • If they have changed their name, they should sign as in book then complete name/address change section in front of poll book • Is ID required–ask for a NYS drivers license/id card • Compare address on id with poll book • Record id number above signature box • If something does not match-challenge voter • Ballot stub number

  10. Enter ID # and name from poll book M13596 Print current name and/or address Thomas Smith Tom Jones 159 East Main Street Tom Jones Voter must sign current name

  11. Print Driver license # here

  12. Voter Rights • To cast a vote and have it count • Maximum of three attempts to cast a ballot • Third chance must be hand counted • Record stub number • Spoiled ballot must be returned before issue of new ballot • Draw line thru spoiled ballot number enter new ballot number

  13. Voter Privacy • Private voting area (Guardrail) • Privacy sleeves • Received with Ballot • Ticket to cast ballot • Returned after inserting ballot in scanner • Privacy Booths • No one loitering behind another voter • Privacy at scanner

  14. Challenges • Challenged by who • Reason a voter may be challenged • Administering oaths • Challenges are decided by • Complete challenge report section Enter information of voter being challenged as It appears in poll book

  15. Affidavit Ballot • Pre-printed ballot inserted in special envelope • Voter must • Completely fill out the front and back of envelope • Sign and date • Mark ballot and place inside envelope • Return sealed envelope to inspector • Inspector must • Verify envelope for completeness • Sign inspector section on oath side of envelope • Complete affidavit section of poll book

  16. Affidavit Oath Side Voter completes these sections Inspector completes

  17. Registration Side Name, address Date of birth Signature is required

  18. Court Orders • What it is • When unregistered or challenged person insists on voting • Permits person to vote on machine • What an Inspector must do upon receipt • Allow person to vote on machine (if instructed) • Or to vote by affidavit ballot • Record appropriately in court order section of poll book

  19. Emergency Ballots • Door on end of Imagecast used only during machine breakdown • Notify BOE • Do not let anyone walk away without dropping a ballot in the ballot box • Can be scanned after repair

  20. Spoiled Ballots • When voter needs a new ballot • Over voted ballot • Extra marks on ballot • Tabulator unable to read • Placed in specially marked envelope • Voter receives maximum of 3 • 3rd ballot must be counted by hand • Count quantity for ballot transmittal at closing of poll

  21. Building Emergency • Your safety first • Prepare ahead of time • Remove poll books • Remove ballots • Remove tally and canvass sheets • Lock machine with security key • Close Polls

  22. Voter Education • POSITIVE ATTITUDE • Show video • Display sample ballot • Hang voting instructions in booth and on wall • Try to refrain from being overly helpful

  23. Assisting the Voter • Voter must be able to request assistance • Anyone - except employer or union rep • Take assistance oath • Complete assistance provided section • BMD can also assist As it appears in poll book

  24. Voter with Disabilities • Greeting the voter • Communication • Environment • Special equipment • Service animals

  25. Closing • Declare polls closed • Secure entrance • Allow voters in line to vote • Secure voting machine • Evacuate all unauthorized persons • Prepare security pack & ballots for pickup • Start Canvass of the results • Emergency/un-scanned ballots • Printer tape • Write in votes • Account for all ballots

  26. Total

  27. Reporting and Returns • Complete inspector return and statement of canvass book • Attach result tapes (by ballot ID) • Sign last page • Sign first page of poll book • Complete and sign other reports • Ballot transmittal/reconciliation • Complete information on envelopes • Pack up all signs and supplies

  28. GRAY ENVELOPE Complete information on envelope Insert statement of canvass Insert completed affidavit envelopes Return with election supply bag WHITE/YELLOW ENVELOPES Complete information on white and yellow envelopes Seal envelope Return with election supply bag Reporting and Returns

  29. Enter votes for any un-scanned ballots in this column Inspectors complete the dotted lines only Will not have to complete any of this if only one machine is used or there are no un-scanned ballots Actual machine counts Write-in BMD ballot counts

  30. John Hancock All inspectors must sign to certify results

  31. More Information • Chairperson Supply list • Imagecast Supply list • Inspector’s handbooks • Security Seal Reporting and Replacement • Security Bag • Ballot Bag • Write-in Bag

  32. THE SEAL NUMBERS FROM OPENING TO CLOSE SHOULD BE THE SAME EXCEPT FOR #2, #3 AND MAYBE #7 A NEW SEAL SHOULD BE PLACED IN THESE LOCATIONS BEFORE PLACING THE COVER ON

  33. Poll Site Setup

  34. Testing 7 Why the cross out ??? 1 6 2 4 3 8 5

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