Grants Management User Network October 8, 2013

1. Grants Management User NetworkOctober 8, 2013

2. Policy • Overdrafts between budget periods on non-modular NIH awards Current Process • SFR reviews awards at each budget period end to check for overdrafts • If overdraft, contacts academic unit for pre-award authorization or advises to move the expenses

3. NIH Policy • A grantee may, at its own risk and without NIH prior approval, incur obligations and expenditures to cover costs up to 90 days before the beginning date of the initial budget period or a new or renewal award if such costs: • Are necessary to conduct the project, and • Would be allowable under the grant, if awarded, without NIH prior approval. • Grantees may incur pre-award costs before the beginning date of a non-competing continuation award without regard to the time parameters stated above. http://grants1.nih.gov/grants/policy/nihgps_2012/nihgps_ch7.htm#cost_transfers_overruns_accelerated_delayed_expeditures

4. SFR Policy Change • Discontinue annual review of 300+ awards • Project period end review as whole project period

5. Risks • Spending future support is considered pre-award • Pre-award spending is at our own risk • Must not impair the ability to accomplish the project objectives in the approved time frame • Management of budget to budget period spending • Differentiate between current period overdraft and pre-award spending • We don’t want to be short at the end

6. Impacts to Academic Units • Continue to monitor budget period spending • Don’t allow pre-award on non modular awards sooner than 90 days prior to the budget period end without prior agency approval • Various tools to use • UMReports • PI Reports, Budget Period Report, Transaction Detail, Payroll Detail, etc.

7. Questions Sue Paulson spaul@umn.edu 612-624-5007