Dean of Students Office

1. Policies and Procedures Related to Student IssuesChristine Reed Davis, Dean of StudentsLarry Gourdine, Assistant Dean of StudentsThursday, August 7, 2014New Administrator Orientation

2. Dean of Students Office Who are we, and what do we do?

3. Noble Niner

4. How We Can Help Faculty

5. FEDERAL POLICIES

6. Federal Policies Family Educational Rights and Privacy Act (FERPA)- Federal legislation in place since 1974- Protects student educational records as private: *Grades/Academic Progress *Financial Aid *Student Accounts *Conduct Records-Information cannot be released without written consent of student unless: *legitimate educational need to know *tax dependency *health and safety issue

7. Federal Policies Clery Act - Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act - Federal legislation in place since 1990- Requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their respective campuses- Annual Campus Security Report published October 1st- Failure to report crimes can result inhefty fines from the federal government

8. Federal Policies Violence Against Women Act (VAWA)Campus Sexual Violence Elimination (SaVE) Act- Campus SaVE (part of VAWA reauthorization) effective March 2014- Governs higher education institution responses to and prevention of: *sexual assault *domestic violence *dating violence *stalking

9. Federal Policies Title IX- Federal legislation in place since 1972- Prohibits discrimination on the basis of sex in any federally funded education program or activity- April 2011 “Dear Colleague Letter” provided guidance to colleges regarding reports of sexual assault *duty to investigate and address reports of assault- April 2014: *White House Task Force on Sexual Assault Report *Office of Civil Rights Q&A guidance *Additional guidance on confidentialresources on college campuses

10. UNIVERSITY POLICIES

11. University Policies Code of Student Responsibility- University Policy 406- Applies to every student who has accepted admission- Governs student behavioral conduct inside and outside of classroom- Can be applied to off campus behavior- Overseen by Office of Student Conduct- Behaviors reported via online submission: * incidentreport.uncc.edu * by University Police, faculty, staff, other students- Attorney/Non-Attorney Advocate rights- Records protected by FERPA

12. University Policies Code of Academic Integrity- University Policy 407- Governs academic coursework- Overseen by Academic Affairs *Dr. Rick Lejk, Chair of Academic Integrity Board- Record keeping maintained by Dean of Students Office (DSO) *faculty contact DSO to inquire about priors- Adjudication options: * Settlement Form * Academic Integrity Board

13. UNIVERSITY PROCEDURES

14. University Procedures Campus Behavioral Intervention Team- “Niner Care Team”- Multi-divisional committee to address behaviors of concern and develop intervention plans *Dean of Students Office *Legal Affairs *Police and Public Safety *Counseling Center *Human Resources *Academic Affairs- Involuntary Protective Withdrawal Policy- Report an incident via incidentreport.uncc.eduor calling Dean of Students or PPS-Website resource: ninercare.uncc.edu

15. University Procedures Withdrawal for Extenuating Circumstances - New WE policy for undergraduates effective Fall 2014 - Limits a student’s self withdrawal to 16 credit hours during academic career- Dean of Students Office will manage WE procedure for current semester requests for entire course load- Academic colleges will manage WE procedure for *retroactive requests (posted grades or prior term) *withdrawing from some courses but keeping others- Extenuating circumstances: *medical crisis *psychological crisis *personal crisis *military orders

16. University Procedures Requesting Academic Accommodations- Students may seek assistance from Dean of Students Office (DSO)- Must provide documentation to support request- DSO reviews and verifies documentation- DSO submits a letter to faculty members requesting assistance in providing academic accommodations- Faculty members are the ultimate decision makers regarding whether or not to grant accommodations- Review by DSO is not required! *Faculty have authority to make accommodations without DSO

17. University Procedures Requesting Incompletes- Students may seek assistance from Dean of Students Office (DSO)- Must provide documentation to support request- DSO reviews and verifies documentation- DSO submits a letter to faculty members requesting assistance in providing Incomplete grades- Faculty members are the ultimate decision makers regarding whether or not to grant Incompletes- Review by DSO is not required! *Faculty have authority to grant Incompletes without DSO

18. Web Resources Helpful University Sites:https://legal.uncc.edu/legal-topics/ferpa/ferpa-guidancehttp://titleix.uncc.eduhttps://dso.uncc.eduhttps://incidentreport.uncc.edu (submit online report)https://legal.uncc.edu/policies/up-406https://legal.uncc.edu/policies/up-407https://integrity.uncc.eduhttps://ninercare.uncc.eduhttps://provost.uncc.edu/policies/academics/withdrawalshttps://provost.uncc.edu/policies/grading

19. 217 King Bldg 704-687-0345 dso.uncc.edu