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PRESENTATION TO THE PORTFOLIO COMMITTEE. SUPPORT SERVICES. Presented by Mr G Mokate. STRUCTURE OF THE PRESENTATION:. MAIN PURPOSE SERVICES OUTPUTS ACHIEVEMENTS BUDGET PRIORITIES. MAIN PURPOSE OF SUPPORT SERVICES.
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PRESENTATION TO THE PORTFOLIO COMMITTEE SUPPORT SERVICES Presented by Mr G Mokate
STRUCTURE OF THE PRESENTATION: • MAIN PURPOSE • SERVICES • OUTPUTS • ACHIEVEMENTS • BUDGET • PRIORITIES
MAIN PURPOSE OF SUPPORT SERVICES To strengthen corporate capacity of the dplg by providing the necessary resources and establishing appropriate systems in order to improve performance.
SERVICES • Human resources and organizational development • Legal and labour relations advisory services • Financial and budgeting support services • Communication and Information services • Corporate planning support services • Procurement and Administrative support services
MAIN OUTPUTS • Organisational performance management systems implemented • Skills development plans implemented • Performance management and improvement systems implemented • Policies and programmes to enhance the quality of worklife implemented • Sound financial management systems developed and implemented • PFMA implemented • Procurement Policy implemented • Establish and maintain integrated Information Technology and Management Systems • Corporate Planning facilitated and achieved • dplg and Ministry Programmes communicated • Profile of Ministry and Department increased
ACHIEVEMENTS • Strategic Plan and Business Plans were developed and implemented • Annual Report was developed and published • Financial Services were effectively provided and reports produced • Procurement Management services were provided effectively in compliance with the law and regulations • HR policies developed and implemented • Performance Management system developed and implemented • Skills development programme developed and implemented
ACHIEVEMENTS (CONT) • Sound labour relations maintained • Corporate Planning facilitated and achieved • Profile of dplg Programmes was raised through the implementation of communication strategy • Communication with stakeholders was increased • Communication profile of the Minister in the media was increased • Information Technology and management systems were developed and implemented • dplg Website was upgraded and improved
BUDGET ANALYSIS • Annual increase for Support Services 2003/04 10% 2004/05 3% 2005/06 10% • Main reasons for increase • Salary adjusments and Inflation • 2003/04 - New telephone system and computer hardware • 2005/06 - Capacity building, equipment replacement and major maintenance
PRIORITIES (2003/2004) • Values and organisational culture • Improve accountability • Quality of worklife • Investment in people • Marketing and Communication • Integrate and improve IT Systems • Corporate branding • Organisational transformation (Ms Mketi presentation) • Affirmative action targetting • Procurement Management (Emphasis below) • Introduction of supply chain management.
Preferential Procurement Policy • Adopted by dplg in March 2002 • Policy provides for - Requisition for goods and services - Invitation and evaluation of tenders - Urgent and emergency procurement - Asset management and stores control
PREFERENTIAL PROCUREMENT POLICY (CONT) • Procurement levels • Under R30 000 = Informal price quotations with principle of equal opportunity • R30 000-R100 000 = Formal price quotations with at least 3 SMME’s evaluated on the 80/20 preference (RDP)
PREFERENTIAL PROCUREMENT POLICY (CONT) • R100 000 to R500 000 = Invitation of tenders with evaluation on 80/20 preference.(RDP) • R500 000 to R5 million = Invitation of tenders with evaluation on 90/10 preference.(RDP) • R5 million and above = Office of the State Tender Board
Department of Provincial and Local GovernmentProcurement Equity Chart:Contracting with enterprises/businesses owned or partially owned by historical disadvantaged individuals (HDI's)
