Declaring Impaction

1. Sacramento State Lori Varlotta, Vice President for Student Affairs Ed Mills, Associate Vice President for Student Affairs, Enrollment and Student Support April 2010 Declaring Impaction

2. Impaction Proposal Student Affairs and Academic Affairs jointly propose that the University pursue campus-level impaction starting Fall 2011. Impaction will help us: • Prioritize student success by aligning enrollment with state allocations – this alignment will allow us to better support and more effectively teach the students we enroll • Avoid the use of more drastic enrollment management tools (i.e. unit caps, spring admission closures, etc.) • Support the graduation initiative by allowing students to enroll in the number of courses they desire without being restricted by unit caps

3. 2009-2010 Target Outcome Resident FTES target for 2009-10: 22,970 Annualized Resident FTES: 22,973 Variation from Target = 0.0%

4. Moving Forward As we move forward with the 2010-11 mandated reduction (2,488 FTES), we must consider the following: • admission applications are increasing • current student continuation rates are increasing • average unit load is increasing • non-graduation attrition is decreasing Unchecked, these trends will bring us in over the allowable 0 – 2% variant range for 2010-11 target.

5. Assumptions that Undergird the 2010 Reduction Plan The 2010-11 enrollment reduction plan (-2488 FTES) is based on these assumptions: We will not generate resident FTES in Summer 2010 (other than Ed.D.) We will be over-enrolled in Fall 2010 due to the large, qualified application pool; higher continuation and retention rates; and lower non-graduation attrition We will continue unit caps for both Fall 2010 and Spring 2011 to ensure that we do not exceed the CY FTES target by more than 2% (this is the primary reduction strategy employed by non-impacted CSUs) Unit caps are more restrictive during early registration to help ensure that all students have the opportunity to enroll in a full schedule. Caps could then be adjusted during late registration as course availability and enrollment allows We will restrict Spring 2011 admission applications for both undergraduate and graduate programs

6. Initial Projection of AY 2010-11 Enrollment Semester and AY Projections: Fall 2010 22,526Spring 2011 (assumes restricted enrollment)19,941 Annualized Academic Year (AY) 21,234 Resident FTES Target 20,482 Projected Overage in FTES 752 % Variance (initial projection) 4.0%

7. Revised Projection of 2010-11 CY Resident Target To mitigate the projected 4% overage we, as a non-impacted campus, can implement the following reductionist strategies: Use unit caps to reduce even further Average Unit Load (from 12.20 fall 2009 to 12.00 or lower for fall 2010) Reduce carefully the number and type of available course sections for spring 2011 so that the average unit load moderates by extension Invoke new student application restrictions for spring 2011 to decrease undergraduate and graduate program headcount (e.g. use a very short app date period, allow apps for specific programs only, or close admission completely) Resident FTES target for 2010-11: 20,482 Revised Resident FTES Projection: 20,772 Revised Projected Variation from Target = 1.4%

8. Anticipated Impact of Utilizing Aforementioned Strategies Resident FTES target for 2010-11: 20,482 Projected Resident FTES: 20,772 Revised Projected Variation from Target = 1.4% Resident FTES Projections by Semester: (revised for drop in unit load) Fall 2010 21,803Spring 2011 (assumes restricted enrollment)19,741 Annualized Academic Year (AY) 20,772

9. 2011 Through 2021 Incoming student demand will continue to outpace budgeted capacity in the foreseeable future. Over the next ten years: • The number of high school seniors will gradually start to decrease for the next few years • Pent up demand from transfer students will continue to be almost double our budgeted enrollment capacity through 2013-14 and then gradually start to subside • Graduating high school seniors will begin to increase again starting 2014-15 As a non-impacted campus, we will be forced to continue our use of draconian-like controls to reduce enrollment.

10. Impaction Proposal Student Affairs and Academic Affairs jointly propose that the University pursue campus-level impaction starting Fall 2011. Impaction will help us: • Prioritize student success by aligning enrollment with state allocations – this alignment will allow us to better support and more effectively teach the students we enroll • Avoid the use of more drastic enrollment management tools (i.e. unit caps, spring admission closures, etc.) • Support the graduation initiative by allowing students to enroll in the number of courses they desire without being restricted by unit caps

11. The Pros and Cons of Declaring Impaction Pros Cons Requires the use of drastic, reductionist enrollment strategies Decreases the ability to manage enrollment to target given large, qualified applicant pools Increases—especially in the short term—administrative and faculty work • Allows the campus to better support and more effectively teach currently enrolled students • Increases ability to manage enrollment to target without using draconian methods • Allows for flexibility to grow or reduce enrollment while maintaining or increasing diversity

12. Impaction Criteria that “Must”* Be Met Typically, a campus will be designated as impacted campus-wide only if it demonstrates that it has exhausted existing capacity by implementing some (or all) of the following approaches: • Program impaction–utilizing/declaring program impaction for overenrolled areas • Scheduling and year round operations • Expanding distance learning and use of technology • Increasing the capacity of any off-campus centers • Establishing new off-campus centers • Using facilities imaginatively (but not at the expense of regular campus maintenance and capital outlay needs) *Due to forced enrollment reductions, the CO has not strictly enforced these requirements for impaction proposals

13. Supplemental Criteria Requests for campus-wide impaction must include a list of the supplemental criteria that will be used to admit non-local applicants including: • Dates of the Priority Filing Period • Any Specific Pre-Admission Course Requirements • Academic Criteria that will be used to evaluate applicants (e.g. GPA, SAT/ACT Scores, etc.) • Other Supplemental Criteria (if any) A study of Fall 2009 admits is currently underway to help establish supplemental criteria and project possible outcomes of different impaction criteria (assuming the applicant pools would be similar)

14. Specific Recommendation For the following reasons, declare by June 1, 2010 a campus-wide impaction that will be effective Fall 2011: • Enrollment demands for Sacramento State’s CY 2010-11 year exceeds required enrollment targets by at least 4% without allowing any new students to attend for spring 2011. • Enrollment restrictions at CSU and UC are causing significant demand to build up in community colleges. • Unit load restriction is currently the most effective reduction strategy to which we have access (as a non-impacted campus). This strategy negatively impacts certain academic program requirements and may increase time to graduation (reducing 6 and 4 year graduation rates) • Impaction provides flexibility to restrict or grow enrollment, hit target, and ensure diversity

15. Steps for Declaring Impaction To develop an Impaction Request for Fall 2011, we should accomplish each of the following by April 30, 2010: • Meet with cabinet and obtain Presidential approval to continue the process • Meet and consult with • Faculty Senate and Executive Committee • College Deans and Chairs • APC / GSPC • ASI • UEI, Self-Support Departments, etc. • Meet with and inform enrollment related committees and partners • Campus Committees • Los Rios Task Force • Community Partners • Meet and present to various campus entities • Administrative Council • Strategic Planning Council • Others • Meet with Public Affairs to begin formulating a multifaceted awareness campaign

16. Questions and Comments Thoughts and Ideas