Good practice in preparing an application

1. Tempus Good practice in preparing an application • Read the GfA • Use the Tempus website • Frequently Asked Questions (FAQ), evaluators guidelines • Contractual documents • Updates • Consult NTO/NCP/Tempus Department • Be aware of other HE projects in the PC concerned – past or ongoing • Use the application form you find in the Tempus website

2. Tempus Avoid the most common mistakes • Do not modify the application form • Consider that only information in the application can be assessed • Do not suppose prior technical or “historical project related” knowledge on the part of the assessor • Do not submit several similar proposals

3. Tempus Background of the project • Demonstrate relevance of the project in the local/regional context • Show link between the PC national HE context & needs to be addressed by the project • Identify the needs of major stakeholders • Describe clearly Dept/Faculty/structure directly concerned by project

4. Tempus Consortium • Demonstrate the relevant experience and role of each PC/EU consortium member • Demonstrate the ability of proposed consortium to address the PC Institutions’ needs and to deliver the expected outcomes

5. Tempus The project • Ensure project proposal clearly addresses the problem & needs analysis • Use most appropriate methodology (processes/ approaches/ tools and resources) • Ensure new/up-dated subjects/procedures/courses to be introduced are relevant to the project objective(s) • Clearly indicate content of any new/up-dated subjects/procedures & duration/structure

6. Tempus Logical framework • Ensure that the LFM is consistent with the previous sections & adequately completed • Check the logic of the project demonstrated in the LFM • Include indicators of progress realistic & relevant to the project objectives and outcomes • Remember to identify & address main assumptions & risks

7. Tempus Workplan • Demonstrate that sufficient time has been allocated to implementation & preparation • Consider carefully the scheduling & location of activities • Ensure the most logical and cost-efficient planning

8. Tempus Outcomes & Activities • Define each outcome clearly • Ensure a logical progression of outcomes from one project year to next • Indicate & address assumptions & risks • Propose suitable activities to achieve each individual outcome • Remember that you may re-group reoccurring activities • Distribute tasks among consortium members/experts for each activity clearly & appropriately

9. Tempus Outcomes & Activities ctd. • Indicate and quantify all appropriate target groups • Ensure inputs requested directly relate to activities & are cost-efficient • Identify, budget & justify relevant equipment • Plan appropriate number of individuals, direction and duration of each mobility flow in relation to each activity

10. Tempus Dissemination & Sustainability • Consider relevant dissemination & sustainability strategies • Think about internal dissemination within PC Institutions & external dissemination activities to others who could benefit • Identify suitable tools • Consult stakeholders to ensure sustainability • Consider and describe what will happen after the end of the project

11. Tempus Quality Control & Monitoring • Choose an appropriate quality control strategy (peer reviews, accreditation, surveys) • Plan for regular monitoring measures (quantitative approaches: overall quotas and deadlines for tangible and intangible outputs) • Clearly select indicators of progress & tools for assessment appropriate to the activities?

12. Tempus Management of the Project • Allocate roles & clear division of responsibilities to each consortium member • Integrate the PC consortium members into decision-making and implementation structure • Ensure fair decision-making processes & effective communication