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PeopleSoft Financials Chart of Accounts

MAY 2012. PeopleSoft Financials Chart of Accounts. December 2010. PeopleSoft Chartfields. Chartfields are the basic building blocks of the Chart of Accounts that allow segregation and categorization of financial transactions and budget data. Business Units

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PeopleSoft Financials Chart of Accounts

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  1. MAY 2012 PeopleSoft Financials Chart of Accounts December 2010

  2. PeopleSoft Chartfields • Chartfieldsare the basic building blocks of the Chart of Accounts that allow segregation and categorization of financial transactions and budget data. • Business Units • Because we are sharing the same software instance with other UT campuses, our data is segregated by Business Units. • 5 Character field length – UTSA1

  3. Dept ID Project Fund Account Function (NACUBO) Activity Program (Likely will not be used) Chart of AccountsChartfield Structure Cost Center UTShare Common Chartfield Values UTSA Defined Chartfield Values ** Values are subject to change after configuration and testing is completed

  4. FUND • Key to grouping transactions by fund

  5. FUND • Key to grouping transactions by fund

  6. FUND • Key to grouping transactions by fund

  7. FUND • Key to grouping transactions by fund

  8. Account Value Ranges Account Category RANGE Assets 10000 19999 Liabilities 20000 29999 Fund Balance/Transfers 30000 39999 Revenues 40000 49999 Expenses 50000 99999

  9. Budgetary Only Accounts

  10. FUNCTION • Groups expenditures for reporting

  11. DEPARTMENT ID • 6 characters – 1st 3 alpha refer to entity • Refer to handout

  12. COST CENTER • Maps to a unique combination of FUND-DEPT ID-FUNCTION • Will be the SPEED TYPE / SPEEDCHART • A “quick key” to ease transition from DEFINE, facilitate user acceptance & improve the accuracy of financial transactions • Crosswalk to map legacy UNIT CODE, BUDGET GROUP + NACUBO code to a unique COST CENTER • Sometimes includes DEFINE Subaccount

  13. COST CENTER NUMBERING CONVENTIONS • Varies by Fund Group • E&G – EGnnnn • Each area gets a unique alpha character after EG:

  14. E&G COST CENTER FORMATS

  15. E&G COST CENTER FORMAT • Special References may be used when appropriate: • RES = RESERVES • FAC= FACULTY RESERVE FUNDING • LFn = LAB FEE + NUMBER • SUM = SUMMER SESSION FACULTY RESERVE • DTC = DOWNTOWN CAMPUS

  16. COST CENTER EXAMPLES

  17. DESIGNATED FUND COST CENTER FORMATS

  18. DESIGNATED FUND COST CENTER FORMATS

  19. DESIGNATED FUND COST CENTER FORMAT • Special References may be used when appropriate: • RES = RESERVES • ENn = OFFICIAL OCCASIONS • FOH = FEDERAL OVERHEAD

  20. RECHARGE / SERVICE CTR COST CENTER FORMATS • All begin with RC and 4 consecutive numbers randomly assigned.

  21. AUXILIARY ENTERPRISE FUND COST CENTER FORMATS • All begin with AX and 4 consecutive numbers randomly assigned.

  22. GIFT FUND COST CENTER FORMAT • All begin with G and 5 consecutive numbers randomly assigned.

  23. AGENCY FUND COST CENTER FORMAT • All begin with AG and 4 consecutive numbers randomly assigned.

  24. Project Chartfield Two Types of Projects (Grants and Capital)

  25. Activity Chartfield Two Types of Activity (Grants and Capital)

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