Novus HR Job Request Approval Process

1. Novus HR Job Request Approval Process • Division Dean • Vice-President/Senior Team Member • Fiscal Analyst • Grant Administrator • Vice-President Administrative Services • Senior Budget Official • Human Resources Officer • Human Resources User Updated 06/16/2010

2. novushr.pgcc.edu Login to Forticlient. Open a web browser and type novushr.pgcc.edu Type in the username and password.  Username and password will be the same as your Owl Link user ID.  (Password for the first time is: novushr) Click the login button. After logging in the first time, change your password to match your password for Owl Link. Return to Table of Contents

3. Division Dean Approval Return to Table of Contents

4. novushr.pgcc.edu Login to Forticlient. Open a web browser and type novushr.pgcc.edu Type in the username and password.  Username and password will be the same as your Owl Link user ID.  (Password for the first time is: novushr) Click the login button. After logging in the first time, change your password to match your password for Owl Link. Return to Table of Contents

5. Under items needing your approval, click on Job Posting Requests. Return to Table of Contents

6. Click on search to see job posting requests for your department, division, or area that are awaiting approval. The ± symbol indicates a category that is not accessible to you due to your access rights.

7. Under Requisition Title, click on the link of the position title that you need to review.

8. The Approver should click on and review all of the tabs i.e. details and job descriptions for accuracy. To see how the posting will appear to the public, click “view posting.”

9. Click close to continue reviewing with the job posting request.

10. If the job posting meets the approval requirement, click on the workflow tab. Then check the approve selection located inside ‘My Department Box’. Click submit to send the approved work flow to the Vice-President or Senior Team member.

11. If disapprove is selected, enter a comment, e.g., position is frozen and click disapprove and then submit. This will restart the job posting request process and send the job posting request back to the initiator.

12. If there are other job posting requests waiting to be approved, the job approval posting requests screen will reappear. Return to Table of Contents

13. Vice-President - Senior Team Approval Return to Table of Contents

14. novushr.pgcc.edu Login to Forticlient. Open a web browser and type novushr.pgcc.edu Type in the username and password.  Username and password will be the same as your Owl Link user ID.  (Password for the first time is: novushr) Click the login button. After logging in the first time, change your password to match your password for Owl Link. Return to Table of Contents

15. Under items needing your approval, click on Job Posting Requests. Return to Table of Contents

16. Click on search to see job posting requests for your department, division, or area that are awaiting approval. The ± symbol indicates a category that is not accessible to you due to your access rights.

17. VP/ Senior Team Under Requisition Title, click on the link of the position title that you need to review.

18. The Approver should click on and review all of the tabs, e.g., details and job descriptions for accuracy. To see how the posting will appear to the public, click “view posting.”

19. If the job posting meets the approval requirement, click on the workflow tab. Then check the approve selection located inside ‘My Department Box’. Click submit to send the approved work flow to the fiscal analyst.

20. If disapprove is selected, enter a comment, e.g., position is frozen and click disapprove and then submit and then click save and exit. This will restart the job posting request process and send the job posting request back to the initiator.

21. VP/ Senior Team If there are other job posting requests waiting to be approved, the job approval posting requests screen will reappear. Return to Table of Contents

22. Fiscal Analyst Approval Return to Table of Contents

23. novushr.pgcc.edu Login to Forticlient. Open a web browser and type novushr.pgcc.edu Type in the username and password.  Username and password will be the same as your Owl Link user ID.  (Password for the first time is: novushr) Click the login button. After logging in the first time, change your password to match your password for Owl Link. Return to Table of Contents

24. Fiscal Analyst Click Search to Search for Job Posting Requests. Under Requisition Title, click on the link of the position title that you need to review. Return to Table of Contents

25. Click on the details tab to review Job Posting Request details and information.

26. Review the Job Posting Request Information. Make any changes if necessary. Type comments in comments box i.e. Full-time Grade level, etc. and then click save to continue.

27. If the job posting meets the approval requirement, click on the workflow tab. Then check the approve selection located inside ‘My Department Box’. Click submit to send the approved work flow to the Grant Administrator Approver.

28. If disapprove is selected, enter a comment i.e. position is frozen and click disapprove and then submit and then click save and exit. This will restart the job posting request process and send the job posting request back to the initiator.

29. VP/ Senior Team If there are other job posting requests waiting to be approved, the job approval posting requests screen will reappear.

30. The Fiscal Analyst needs to immediately log in again to approve positions that are not grant funded. The Fiscal Analyst will need to type a comment on the work flow tab that reads Non-Grant Funded Position (RAM) and then approve the JPR for the Grant Administrator. Then click submit. Return to Table of Contents

31. Grant Administrator Approval Return to Table of Contents

32. novushr.pgcc.edu Login to Forticlient. Open a web browser and type novushr.pgcc.edu Type in the username and password.  Username and password will be the same as your Owl Link user ID.  (Password for the first time is: novushr) Click the login button. After logging in the first time, change your password to match your password for Owl Link. Return to Table of Contents

33. Under items needing your approval, click on Job Posting Requests. Return to Table of Contents

34. Click on search to see job posting requests for your department, division, or area that are awaiting approval. The ± symbol indicates a category that is not accessible to you due to your access rights. The Grant Administrator may receive an email notifications for JPRs when there may not being anything to approve. The Fiscal Analyst will be approving on behalf of the Grant Administrator if the position is a non-grant funded position.

35. Grant Under Requisition Title, click on the link of the position title that you need to review.

36. The Approver should click on and review all of the tabs i.e. details and job descriptions for accuracy. To see how the posting will appear to the public, click “view posting.”

37. Click on the Details Tab. Check to see if the position is grant funded. If the position is grant funded, make sure that the question “Is this position grant or restricted funds?” is answered yes or no. If the position is grant funded, click on Grant Funds under the Funds type question. Verify the Date Funded Through box. Use the calendar to select a date and include a comment stating that the position is grant funded in the comment box. Click Save to continue.

38. If the job posting meets the approval requirement, click on the workflow tab. Then check the approve selection located inside ‘My Department Box’. Click submit to send the approved work flow to the Vice President of Administrative Services. Then click save and exit to save the workflow action.

39. Grant If there are other job posting requests waiting to be approved, the job approval posting requests screen will reappear. Return to Table of Contents

40. Vice-President Administrative Services Return to Table of Contents

41. novushr.pgcc.edu Login to Forticlient. Open a web browser and type novushr.pgcc.edu Type in the username and password.  Username and password will be the same as your Owl Link user ID.  (Password for the first time is: novushr) Click the login button. After logging in the first time, change your password to match your password for Owl Link. Return to Table of Contents

42. Under items needing your approval, click on Job Posting Requests. Return to Table of Contents

43. Click on search to see job posting requests for your department, division, or area that are awaiting approval. The ± symbol indicates a category that is not accessible to you due to your access rights.

44. VP/ Senior Team Under Requisition Title, click on the link of the position title that you need to review.

45. The Approver should click on and review all of the tabs i.e. details and job descriptions for accuracy. To see how the posting will appear to the public, click “view posting.”

46. If the job posting meets the approval requirement, click on the workflow tab. Then check the approve selection located inside ‘My Department Box’. Click submit to send the approved work flow to the Senior Budget Official.

47. If disapprove is selected, enter a comment i.e. position is frozen and click disapprove and then submit and then click save and exit.This will restart the job posting request process and send the job posting request back to the initiator.

48. VPAdmin If there are other job posting requests waiting to be approved, the job approval posting requests screen will reappear. Return to Table of Contents

49. Senior Budget Official Return to Table of Contents

50. novushr.pgcc.edu Login to Forticlient. Open a web browser and type novushr.pgcc.edu Type in the username and password.  Username and password will be the same as your Owl Link user ID.  (Password for the first time is: novushr) Click the login button. After logging in the first time, change your password to match your password for Owl Link. Return to Table of Contents