Preparing to Use This Video with Staff:

1. Materials/Resources: • Print copies for each person, regardless of audience, of the following resources found on any OIP Stage 0 Module page: • OIP Four Stage Graphic • DLT/CSLT-BLT-TBT Cog Graphic • OIP Tools Connection Graph • Print copies of the following when used with DLT/CSLT, BLTs and TBTs: • Where Are We Today? OIP Orientation Activity • Compass Points: Group Work Preferences Activity • Poster Paper and/or projector • Time Needed: • 20 Minutes to watch video • You may want to stop the video at certain points to discuss the information provided and/or clarify important points, which would add additional time. Preparing to Use This Video with Staff:

2. Ohio Improvement Process (OIP) Facilitating District-wide Improvement in Instructional Practices and Student Performance

3. OLAC Leadership Framework Provides Foundation for the Ohio Improvement Process

4. OIP is the enactment of Ohio’s Leadership Development Framework

7. Seven Core Principles of OIP • A focused plan aligns vision, mission, and philosophy. • The process is continuous and recursive, and the plan is a dynamic document. • The process relies on quality data interpretation. • All leadership teams use a collaborative, collegial process. • An efficient communication approach ensures all stakeholders are consistently informed of progress at each stage. • The process produces one focused, integrated plan that directs all work and resources. • The process expects substantive changes in student performance and adult practices as a result of implementing, monitoring and evaluating the process and plan.

9. Shift focus from single individuals to teams that can function as purposeful communities Align work system-wide while focusing on a limited number of data-based district goals Distribute key leadership functions Collaborative Leadership Team Structures in the OIP Ensure effective leadership is exercised at all levels of the system Engage in all four stages of the OIP for the long-term

10. District/Community School Leadership Team Responsibilities: Develop, implement and monitor a district focused action plan based on critical data Build a system-wide foundation for data-driven decision making Facilitate the development and use of collaborative structures (DLT, BLTs and TBTs) Using the Ohio 5-Step Process, monitor adult behaviors against student performance indicators designated in the plan Ensure high quality, differentiated PD consistent with district goals and based on adult and student data at all levels

11. DLT/CSLT Membership At least 50% Instructional Staff Superintendent Curriculum, Instruction and Assessment Special Education Director Building Administrators Other Stakeholders

12. Building Leadership Teams Responsibilities Develop, implement, and monitor the focused building improvement plans Build a school culture that supports effective data-driven decision making Establish priorities for instruction and achievement aligned with district goals Ensure conditions for, support and monitor Teacher Based Teams Monitor and provide effective feedback on adult implementation and student progress using the Ohio 5-Step Process Report building-level adult and student results to DLT and TBTs Make recommendations of resources, time, and personnel to meet district goals

13. BLT Membership Instructional Coach Intervention Specialist Guidance Counselor Classroom Teacher Classroom Teacher ELL Specialist Principal Classroom Teacher Parent Liaison Other Stakeholder

14. Teacher Based Teams Responsibilities • Improve instructional practices by following the Ohio 5-Step Process: • Step 1: Collect and chart data to identify how students are performing and progressing • Step 2: Analyze student work specific to the data • Step 3: Establish shared expectations for implementing specific effective changes in the classroom • Step 4: Implement changes consistently across all classrooms • Step 5: Collect, chart and analyze pre/post data and determine effectiveness of instructional practices • Report results to the Building Leadership Team (BLT) • Share work and celebrate successes

15. Teacher Based Teams Subject Area Grade Level Cross Content Vertical TBTs should include ALL instructional personnel, including Intervention specialists

18. Stage 0: Planning and Preparing for the Ohio Improvement Process

19. The OIP:Four StagesofContinuousImprovement

20. DATA -- ask and answer essential and probing questions to identify strengths, needs and causes STAGE 1: IDENTIFY CRITICAL NEEDS DECISION FRAMEWORK

22. Basis for OIP Plan to Improve Educational Outcomes for ALL Students

23. Produce one focused, integrated plan that directs all district and/or building work and resources STAGE 2: DEVELOP FOCUSED PLAN Goals Strategies Action Steps Indicators

24. Outcomes of Stage 2 Establish Adult Implementation and Student Performance Indicators for every Strategy Create Action Steps and Tasks to support Strategies Review, revise, and adopt OIP Plan • Develop 2-3 SMART Goals • Compose 2-3 Strategies for each Goal

25. Implementation Carry out the planned strategies and actions with fidelity Monitoring Ensure that both adults and students fulfill focused action plan expectations Stage 3: Implement and Monitor the OIP Focused Action Plan

26. Implementation Management and Monitoring Tool (IMM) • Web-based tool • Links automatically to CCIP • Transfers CCIP Goals, Strategies and Action Steps into IMM • School IMM linked to District IMM • Generates valuable reports for monitoring progress • Goal Targets: Projected and Actual • Implementation Timeline • Communication

27. Stage 4: Evaluate the Improvement Plan and Process Outcomes of Stage 4

28. Benefits of the Ohio Improvement Process

29. Where Are We Today? An Orientation Activity for DLT/CSLT, BLTs and TBTs • Review Where Are We Today? Activity directions • Without discussion, individually post “Strengths” and “Needs” notes on each OIP Stage poster • Have one person per poster review post-it notes aloud • Discuss as a group where your district/building is relative to the OIP

30. What Personality Are You in a Group? Compass Points Teaming Activity Take out Compass Points activity and questions Once reviewing the “Directions” descriptors whole group, go to self-selected “Direction” Review activity questions and post answers with others in your “Direction” Share out answers whole group Debrief importance of activity for collaborative teaming

31. The Ohio Improvement Process (OIP) Guide and Resources were co-developed by the Ohio Department of Education, State-Level Design Team and the Great Lakes East Comprehensive Center, funded by the U.S. Department of Education and administered by Learning Point Associates, an affiliate of American Institutes for Research. Co-development of some resources were also supported through a U.S. Department of Education, Office of Special Education Program grant #H323A070014-11. The content does not necessarily reflect the position or policy of the U.S Department of Education, nor does mention or visual representation of trade names, commercial products, or organizations imply endorsement by the federal government. The content does reflect the position and policies of the Ohio Department of Education, and the Department endorses specific processes, procedures and programs mentioned.