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Mastering Oral Presentations in Business

Achieve excellence in business communication through a three-step process: planning, writing, and completing oral presentations. Learn how to organize your message effectively, develop compelling openings, compose engaging bodies, and write impactful conclusions. Understand the use of visual aids and common tools, like overhead transparencies and electronic presentations. Discover tips for successful presentations and strategies for creating effective slides and readable content. Improve your design elements and use animation effectively to enhance your message. Practice delivery, prepare thoroughly, build confidence, and answer questions confidently to conclude your presentation with grace.

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Mastering Oral Presentations in Business

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  1. Planning, Writing, and Completing Oral Presentations Excellence in Business Communication

  2. Three-Step Process • Planning • Writing • Closing Excellence in Business Communication

  3. Planning the Presentation • Determine the purpose • Analyze the audience Excellence in Business Communication

  4. Writing Oral Presentations • Organize the message • Develop the opening • Compose the body • Write the conclusion Excellence in Business Communication

  5. Organizing the Message • Define the main idea • Limit the scope • Choose the approach • Prepare the outline • Choose the style Excellence in Business Communication

  6. Developing the Opening • Arouse interest • Build credibility • Preview the presentation Excellence in Business Communication

  7. Composing the Body • Limit the main points • Connect the ideas • Engage the audience Excellence in Business Communication

  8. Writing the Conclusion • Restate the main points • Describe the next steps • End on a strong note Excellence in Business Communication

  9. Using Visual Aids • Clarify main points • Create interest • Add variety • Improve learning Excellence in Business Communication

  10. Common Visual Aids • Overhead transparencies • Electronic presentations • Chalkboards and whiteboards • Flip charts • 35-millimeter slides Excellence in Business Communication

  11. Other Visual Aids • Product samples • Scale models • Audio tapes • Film strips and movies • Television and videotapes Excellence in Business Communication

  12. Overhead Transparencies • Advantages • Inexpensive • Easy to use • Simple to create Excellence in Business Communication

  13. Overhead Transparencies • Disadvantages • Lack of flexibility • Fragile format • Overhead projectors Excellence in Business Communication

  14. Electronic Presentations • Advantages • Real-time data • Multimedia • Flexibility and portability • Disadvantages • Specialized equipment • Technique versus content • Overuse of special effects Excellence in Business Communication

  15. Six Tips for Success • Set up early • Bring two of everything • Back up your programs • Secure technical support • Avoid real-time Internet use • Have a contingency plan Excellence in Business Communication

  16. Creating Effective Slides • Content and graphics • Design elements • Consistency • Special effects Excellence in Business Communication

  17. Readable Content • Select a central idea • Limit the content • Write short phrases • Use parallel grammar • Prefer the active voice • Use short informative titles Excellence in Business Communication

  18. Effective Graphics • Reduce details • Avoid repetition • Shorten numbers • Limit data • Highlight key points • Adjust size and design Excellence in Business Communication

  19. Design Elements • Color schemes • Background design • Fonts and type styles • Consistency Excellence in Business Communication

  20. Animation and Special Effects • Transitions • Builds • Hyperlinks Excellence in Business Communication

  21. Effective Handouts • Complex charts or diagrams • Company reports • Magazine articles • Case studies • Lists of Websites • Copies of slides Excellence in Business Communication

  22. Complete the Presentation • Evaluate the message • Edit the content • Develop visual aids Excellence in Business Communication

  23. Practice Your Delivery • Memorizing • Reading • Impromptu speaking • Speaking from notes Excellence in Business Communication

  24. Presentation Preparation • Practice your delivery • Introduce the slides • Limit the number of slides • Prepare the location • Consider cultural diversity Excellence in Business Communication

  25. Prepare extra material Rehearse Think positively Visualize success Take a few deep breaths Be ready Get comfortable Don’t panic Keep going Build Your Confidence Excellence in Business Communication

  26. Appear More Confident • Don’t rush • Maintain eye contact • Stand tall • Control gestures • Use your voice Excellence in Business Communication

  27. Answer Questions • Focus on the questioner • Respond appropriately • Maintain control • Survive the hot seat • Motivate questions Excellence in Business Communication

  28. Conclude the Presentation • Prepare the audience • Answer the final question • Summarize the main idea • Thank the audience • Leave with confidence Excellence in Business Communication

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