Portland State University Welcome to HRascals Plus! October 3, 2008

1. Portland State University Welcome to HRascals Plus! October 3, 2008

2. Welcome HRascals! Cathy LaTourette Associate Vice President for Human Resources

3. Agenda – 10/03/08 • Benefits – Joanne Clancy • Open Enrollment for 2009 • PEBB Health Screenings & Flu Shots • First Annual Benefits Fair • Training – Jenny Sherman • Suicide Prevention (Carla Riedlinger) • Willamette Valley Higher Education Human Resources Consortium • AAUP Salary Implementation • September Paychecks – • Retroactive Pay – • Q & A • Announcements

4. Open Enrollment: Oct. 1-31 • Once a year opportunity to make changes without a midyear qualified change-in-status event • Changes effective January 1, 2009 • Review Benefit Statement • Check home and e-mail address, beneficiaries

5. Important to Know • Certify any eligible dependents 19-24, orthey will be dropped • Enroll or re-enroll in Health Care and/or Dependent Care Spending Accounts • You have to do this every year • If you are happy with other coverage, you don’t have to do anything else, but you should be aware of new opportunities…

6. We’d be glad to come to your department and give a presentation. -Just let us know…Now, a quick tour of where you can find all you need to know about Open Enrollment www.hrc.pdx • Quick Tour of PEBB Benefits

7. Onsite Health Screenings • November 24, 25 and 26 • Monday, Tuesday and Wednesday • 8:00 a.m. to 3:00 p.m. • Watch for PSU Information emails on how make an appointment • http://pebb.das.state.or.us/DAS/PEBB/

8. Onsite Flu Shots • Look for PSU Information emails on how to schedule a time slot • Scheduled dates • Tuesday, October 21 – 10:00 a.m. to 3:00 p.m. • Wednesday, November 5 – 2:00 to 5:00 p.m. Same day as Benefits Fair, just one room away!

9. Huge Benefits Fair • When: Tuesday, October 21 from 10 a.m. to 3 p.m. • Where: Smith Memorial Student Union Ballroom (Room 355) • Who: PEBB, PERS, OUS, all health and retirement vendors, our EAP, Social Security, and specific PSU reps • Get questions answered during Open Enrollment period

10. Suicide Prevention • http://www.shac.pdx.edu/caps/suicideprevention.php

11. WVHEHRC ’08-’09 Trainings • www.hrc.pdx.edu/WVHEHRC/WVHEHRC.htm

12. AAUP Salary Implementation • Increase Summary • Salary Calculator • Important Information • Sample Electronic Pay Stub • Salary Article

13. Fewer stops for your PTRs & PTAs! The initial review by Academic Affairs of Permissions to Recruit and Proposals to Appoint has been ABOLISHED! This should decrease the timeline for approvals of your PTRs & PTAs. Now that Budget & HR are now in the same building, the routing order has been modified for additional time efficiency. Fiscal Officers should now deliver their PTRs & PTAs to the Affirmative Action Office. • New Routing • Department • Dean • Affirmative Action • Budget Office • Human Resource • Provost Office • Prior Routing • Department • Dean • Provost Office • Budget Office • Affirmative Action • Human Resource • Provost Office

14. Other Modifications to PTRs & PTAs • We have added a section in the “Type of Appointment” where HR will mark if a position is “Overtime Subject” or “Exempt from Overtime.” • “Overtime Subject” employees will need to turn in timesheets. • “Exempt from Overtime” employees will need to fill out the monthly leave roster to report sick or vacation time they have used. • Fiscal officers now have a signature line at the bottom of the form. Those fiscal officer’s authorized to sign for their dean can continue to do so.

15. Announcements • Staff Fee Privilege Changes for ’08-’09 • Next HRascals meeting: • 12/5/08, CH 53, 11:30 – 1:00.

16. Thank you !