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Word Processing

What we’ll cover for this lecture topic: Types and Examples of Application software Creating Documents with Word What is logical and physical document structure? Demos (as much as time permits) Including some useful hints and strategies. Word Processing. Some types: Document production:

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Word Processing

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  1. What we’ll cover for this lecture topic: Types and Examples of Application software Creating Documents with Word What is logical and physical document structure? Demos (as much as time permits) Including some useful hints and strategies Word Processing

  2. Some types: Document production: Graphics Presentation Numerical Analysis: Databases Application Software (1) • Word-processing, desktop publishing, web page authoring • Photo editing, Painting & drawing, CAD, animation, video • Spreadsheets, graphing, statistical

  3. Application Software (2) • More types: • Reference: • Connectivity or communications: • Education and training • Business: accounting and finance • Games! • Office suites: • Dictionary, encyclopedia, maps • Web browser, email, remote control, home networking • Word-processing, spreadsheet, presentation, and database software all carefully integrated

  4. Application Software (3) • Some Examples: • Document production: • Graphics • Presentation • Numerical Analysis: • Databases • MS Word, WordPerfect, FrameMaker, FrontPage, … • PhotoShop, CorelDraw, AutoCAD, 3D Max, Maya, Adobe Premiere • MS PowerPoint • MS Excel, Lotus 1-2-3, SPSS, … • MS Access, Lotus Approach, Oracle

  5. Application Software (4) • More Examples: • Reference: • Connectivity or communications: • Education and training • Business: accounting and finance • Games! • Office suites: • MS Encarta, MS Streets, StreetFinder, Webster Online,… • MS Internet Explorer, MS Outlook, Netscape Communicator, Opera, Mulberry, AOL, … • MS Office, MS Works, OpenOffice, StarOffice, …

  6. BASIC SUITE Word processor (Word) Spreadsheet (Excel) Email utility (Outlook) Web browser (Internet Explorer) PROFESSIONAL SUITE Also includes: Presentation maker (PowerPoint) Desktop Web publisher (Front Page) Database (Access) The Microsoft Office Suite

  7. A word processor is an application that allows the user to compose and edit simple documents ADVANTAGES: Corrections and revisions are easy Many formatting details handled automatically What are defaults? Customized forms, form letters, and mail-merge Can be stored and reused Structural templates can be defined by the user do it once, use it over and over without affecting original Word proc. & desktop publishing

  8. Like computers, text documents have both: a logical structure, which stays the same no matter how the document is represented, and a physical structure, that may be different on paper than on a screen; different with one page layout than another different from printer to printer When document gets put out: the “best fit” to that device is calculated from the logical structure that the computer knows.

  9. SO WHAT? What’s that mean? • BEWARE: what you see is not always what you get. • The physical structure of a document is system-dependent; i.e., fonts and tab spacing vary among systems. • In addition, systems must often approximate the physical format due to limitations of the printer. As a result, formatting on the printout may not match the formatting shown on the screen.

  10. Table of contents Title Author Date Abstract Major heading 1 Subhead 1 Text Major heading 2 Subhead 2 Text References Footnotes Bibliography LOGICAL STRUCTURE • The information in a document and the order in which it is presented is referred to as the document’s logical structure. • Here is one simple logical ordering of information:

  11. Previous page shows parts of document’s logical structure: how my ideas are organized. Different from layout--how my ideas are represented or shown. Example: Use of major headings An important idea becomes a major heading: that’s part of the logical structure. How I will show that the idea is a major heading is part of the physical structure. Such as how?

  12. Writing and editing TEXT ENTRY • Modifying the logical structure: • Creating the logical structure: EDITING • MS Word has many tools to help. • Many under Edit and Tools menus. A few: • Cut & Paste • Copy & Paste • Find & Replace • Spell/grammar check • Thesaurus • Hint: use key combinations to save time. Buttons are ok but often slower to use. Why?

  13. where ink will be on paper…or dots on the screen. “Page layout” Logical structure is converted into pixels: one set of pixels on screen; different set for each printer. PHYSICAL STRUCTURE Formatting • Formatting—e.g., indentation, text color, style, size, etc.—changes the physical structure of a document.

  14. Nowisthetimeforallgoodmen…. Hello, World!

  15. Many formatting tools-- File & Format menus (again, keyboard shortcuts are handy). A few: • Page Setup (margins; page orientation; ...) • FontType, Size, Style, Color • Text Alignment • Header & Footer formatting • Number & bullet lists • Insert (Break; Page no; Art...) • Borders • Tabs • Lists: numbered, bulleted, etc. • Tables ... DEMO

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